Inventory Specialist

Stealth - AI x Bio; Greater London; In loco; GBP 27.000 - 38.000; Tempo pieno

Vantaggi offerti da questo lavoro

30 days annual leave

Private health cover (Bupa)

Pension with employer contribution

Descrizione del lavoro

Stealth - AI x Bio is hiring an entry-level Inventory & Purchasing Associate in London. You will manage daily consumables purchasing, receive deliveries, and keep stock records accurate with guidance from your manager and laboratory colleagues.

You will work with software engineers to shape inventory tools, learn AI-assisted workflows, and organize stock using defined bin locations while ensuring budgets and approvals are followed.

Competenze

• Experience with inventory, purchasing, goods receipt, logistics or laboratory operations.
• Careful record-keeping and organised approach to deliveries and actions.
• Willingness to learn AI-enabled workflows and how to use software to improve routines.
• Clear communication with suppliers and colleagues about operational problems to software developers.

Mansioni

• Manage day-to-day consumables purchasing and deliveries.
• Maintain stock records and accuracy with guidance from the team.
• Collaborate with software engineers to shape inventory tools used daily.
• Monitor demand, place orders within budgets and approvals, chase delays.

Conoscenze

Inventory management

Purchasing

Goods receipt

Logistics operations

Strumenti

ERP systems

Barcode-based stock control

Descrizione del lavoro

The opportunity

We're a stealth startup in AI and bio, building infrastructure for data generation. The team is

small and elite, the problems are hard, and the foundations are being laid right now. You'd

help write them from the first line, with ownership and a direct line to the founders.

Youʼll help make sure laboratory teams have the consumables they need, when they need

them. Youʼll have a say in the software they use to manage stock, and learn to use AI to make

everyday purchasing and inventory work easier.

About us

AI for biology has a data problem. The data that matters most doesn't exist yet, so we're

building the infrastructure to produce it, with quality and traceability built in from day one.

We're in stealth and heads-down on execution. We'll share more about what we're building

once you've spoken with the team.

The role

This is a hands-on, early-career role within our Infrastructure team. Youʼll manage day-to-day

consumables purchasing, receive deliveries and keep stock records accurate, with training

and guidance from your manager and laboratory colleagues. As you learn the work, youʼll

organise your day independently and follow issues through to resolution.

Youʼll work with laboratory teams to understand demand, place orders within agreed budgets

and approvals, and chase delays before they disrupt work. Youʼll maintain supplier prices and

lead times, flag supply risks and get laboratory approval for any proposed substitutions.

At goods receipt, youʼll check orders against deliveries, including quantities, condition and

relevant batch, expiry and temperature requirements. Youʼll record receipts promptly, route

goods to the right storage and resolve discrepancies. Youʼll help physically set up storage

areas, organise stock into defined bin locations and label and barcode those locations so they

match the inventory records. Youʼll record stock movements and investigate differences

found during stock counts.

With guidance, youʼll propose reorder points and buffer stock using consumption, lead times

and planned activity. Youʼll track expiry dates, prioritise the earliest-expiring stock where

appropriate and maintain consistent item codes, units and pack conversions. Youʼll document

procedures, follow safety and quality requirements, and segregate items awaiting review.

Regular updates on supply risks and stock accuracy, together with reliable receipt records,

will help colleagues in the lab and finance.

Youʼll work directly with software engineers to shape the inventory tools you use every day.

Youʼll bring ideas from the lab, explain what needs to work differently and test new features

against real tasks. Your input will help decide what gets improved, with your manager and the

software team leading priorities, design and development. Youʼll also learn to use AI-assisted

workflows for tasks such as reviewing inventory data and preparing routine updates, then

help refine those workflows as you find better ways to work. Training and support will be part

of the role.

Your first 90 days

FIRST 30 DAYS

• Learn the consumables, storage requirements and approval processes with laboratory colleagues. Take on routine ordering and goods receipt with support.
• Check stock records against physical inventory and map the journey from purchase request to use. Agree a practical storage layout and bin-location scheme with laboratory colleagues, taking account of access and storage requirements.

DAYS 30 TO 60

Keep colleagues informed of shortages, overdue orders and expiring stock.

• Run routine ordering, receipts and stock counts independently within agreed processes.
• Physically set up and organise the agreed storage areas, label and barcode bin locations, and link them to inventory records. Propose replenishment settings with your manager and laboratory colleagues, and document how stock is stored and moved. Turn recurring problems into examples for the software team.

DAYS 60 TO 90

• Check that colleagues can find, receive and return stock using the labelled and barcoded locations. Resolve gaps in the layout or records, and refine replenishment to reduce avoidable shortages and waste.
• Test available inventory features against everyday tasks and help colleagues adopt improvements. With support, try an AI-assisted workflow for a routine task, check its outputs and suggest how to improve it.

Who you are

Youʼre proactive, organised and attentive to detail, and you enjoy practical work where

accurate records have visible consequences. When a problem arises, you flag it promptly and

investigate practical solutions while keeping colleagues informed. You act within agreed

processes, bring options when a decision needs support and follow the issue through to

resolution.

Your experience may come from inventory, purchasing, logistics or laboratory operations,

including an apprenticeship or placement. A scientific degree and coding experience are not

required. We welcome transferable experience with physical stock and time-sensitive

supplies.

Youʼre willing to help beyond a fixed task list as the team grows, while using judgement about

when to elevate. Nobody arrives with every part of this role. If you are strong in most of it

and quick to learn the rest, we want to hear from you.

MUST HAVE

• Practical experience of inventory, purchasing, goods receipt, logistics or laboratory operations.
• Careful record-keeping and an organised approach to checking deliveries, prioritising work and following actions through.
• Confidence with digital tools and a willingness to learn to use AI, check its outputs and improve recurring workflows over time. Prior AI expertise is not required.
• Clear communication with suppliers and colleagues, including explaining an operational problem to a software developer.

NICE TO HAVE

• Experience with laboratory consumables or expiry-sensitive and temperature-controlled stock.
• Familiarity with inventory or ERP systems, barcode-based stock control, or testing new software.

Why this is unusual

Alongside keeping supplies moving, youʼll help shape the software and AI-assisted workflows

that make the job easier. Youʼll work with engineers to turn a stock discrepancy or awkward

receiving step into a better tool, then see whether it works in practice. Youʼll build experience

in improving systems as well as running the day-to-day operation.

Youʼll have support as you learn, and room to contribute ideas from the start. Some people

find that mix energising; others prefer a more settled routine. It is worth knowing which suits

you.

How we work

This role is primarily on-site in Kingʼs Cross, London, typically four to five days a week,

because deliveries and physical inventory need someone there. The wider team is

distributed, so we write things down and keep colleagues informed.

We start the week with an all-hands and share written updates. We give feedback directly

and expect good ideas to be challenged on their merits, whoever proposes them.

UK benefits include 30 days of annual leave plus public holidays, a pension with a 10% employer contribution after a three-month deferment, and Bupa private health cover.

The team you will join

Youʼll join the Infrastructure team and work closely with laboratory colleagues, software

engineers and finance. Your manager will help set priorities and support decisions on

inventory planning and wider process changes. Youʼll bring the day-to-day operational view

into those discussions.

Our process

We start with a short screening conversation, followed by a behavioural interview. We’ll ask for examples of how you’ve spotted a problem, kept others informed and taken practical steps to solve it, including when you sought support. Next comes a role-specific work sample and a discussion of how you approached it, followed by references. We’ll explain the assessment format in advance, and you’ll meet us in person before any offer.

We are an equal opportunity employer. We make hiring decisions on merit, scope-fit, and the strength of the working relationship we expect to build with each hire. Applications welcome from candidates of any background.