Inventory Management Deployment Officer

Sandwell and West Birmingham NHS Trust; Smethwick; On-site; GBP 26,000 - 27,000; Full time

Job summary

Sandwell and West Birmingham NHS Trust in Smethwick is seeking a Procurement Specialist to support the introduction of a new inventory management system as part of the Scan4Safety programme. You will assist with system rollout, stock set-up and ongoing management across Midland Metropolitan University Hospital and other sites.

The role requires project experience, knowledge of IMS and procurement systems, and the ability to train end users.

Qualifications

• Diploma/NVQ3 IT information/ ECDL or equivalent experience with IMS / procurement systems.
• Can manage multiple projects simultaneously and prioritise; work on complex projects.
• Understanding of inventory management systems and reporting requirements.
• Computer literate with knowledge of basic packages (e.g., Microsoft Office, Internet).
• Experience of project management activity and NHS context.
• Knowledge of procurement systems such as Oracle, Integra and GHX.
• Experience using handheld scanners in stock-control environments.

Responsibilities

• Support the roll-out of inventory management across the Trust, collaborating with the Scan4Safety team.
• Undertake project tasks as part of the IMS deployment project.
• Assist in system set-up and determine stock ordering patterns for relevant areas.
• Conduct stock takes to establish baselines for stock requirements across all three Trust sites.
• Place orders and file stock receipts as required.
• Train end users on the IMS and provide ongoing user support.

Skills

Project management

IMS systems

Microsoft Office & Access

NHS experience

Oracle/Integra/GHX

Handheld scanners

Stock control

Reporting

Education

Diploma/NVQ3 IT information/ ECDL

Tools

Microsoft Office

Access

Job description

Main area Procurement Grade NHS AfC: Band 3 Contract Permanent Hours Full time - 37.5 hours per week (Requirement to work across all Trust sites as per IMS rollout requirements) Job ref 381-CO-7984208-A

Site Midland Metropolitan University Hospital Town Smethwick Salary £25,760 - £27,476 per annum Salary period Yearly Closing 09/09/2026 23:59

Here at Sandwell and West Birmingham NHS Trust we’re committed to recruiting and supporting a diverse workforce and we welcome applications from all parts of the community. We are committed to having a team that is made up of diverse skills, experiences and abilities whilst employing people to our organisation who meet our Trust values of ambition, respect and compassion. With the opening of our new hospital, Midland Metropolitan University Hospital, it’s the coming together of expertise from every corner of our organisation and a show of our commitment to provide better healthcare and create more jobs and so much more. We at the Trust actively encourage Black and Minority Ethnic (BME) and disabled applicants, as well as members of the armed forces community and value the positive impact that difference has on our teams. We are committed to equality and diversity within our workforce.

Job overview

This is an exciting opportunity to join SWBH to support the introduction of our new inventory management system and wider Scan4Safety programme.

The role will support the project roll-out, system set up and management of stock within relevant areas, ordering and putting away stock as necessary along with project duties. Training to end users on the use of the system will also be included.

Main duties of the job

• Supporting the roll-out of inventory management across the Trust, working with the Scan4Safety Systems Manager and wider Scan4Safety teams.
• Undertaking project tasks as part of the inventory management system deployment project.
• Supporting the set up of the system and ordering patterns for relevant areas.
• Stock taking of areas to create baseline for stock requirements across all three Trust sites.
• Ordering and putting away of stock as required.
• Training of end users on system use and associated customer service.

Working for our organisation

Sandwell and West Birmingham NHS Trust (SWB) serves Birmingham and the Black Country – one of the country’s most culturally diverse areas. It’s a friendly and welcoming place – a place where you can belong, and a place where you can grow.

We care for our patients, we care about our population, and we care about our people.

Our values – Ambition, Respect and Compassion – are at the heart of who we are. They guide us every step of the way; how we work with each other, and how we look after our patients and their families; how we respect and value the rich diversity of our team and our community.

Our Trust has always aspired to be more than a hospital, more than a healthcare provider. Our purpose is to “Improve the Life Chances and Health Outcomes of our Population.” It is what inspires, drives, and unites us every day. It’s what makes us unique.

We want working at SWB to feel like more than just a job. We want our Trust to be a place where you can feel you belong. A place where you feel happy, safe, and rewarded. A place where you can develop your career in whatever way you choose.When we say we’re ‘with you all the way’ we want you to know that we mean it. Visit the SWB website to find out more about our ambitions and people plans.

Detailed job description and main responsibilities

Please see attached Job Description and Person Specification for details on the main duties and responsibilities.

Person specification

Qualifications

• Diploma/NVQ3 IT information/ ECDL (European Computer Driving License or relevant experience with IMS / procurement systems.

Experience

• Can manage multiple projects simultaneously, can prioritise well and enjoys working on complex projects
• Understanding of inventory management systems
• Computer literate and detailed knowledge of basic computer packages e.g. Microsoft Office, Internet and Access based equipment scheduling and ordering systems.
• Experience of project management activity
• Ability to produce reports from the IMS system
• Experience of working within the NHS and an understanding of current issues.
• Knowledge of additional procurement systems particularly Oracle, Integra and GHX
• Experience of using handheld scanners, particularly in a stock control environment.

The four partner Trusts of the Black Country Provider Collaborative (Dudley Group NHS FT, Royal Wolverhampton NHS Trust, Sandwell & West Birmingham NHS Trust, and Walsall Healthcare NHS Trust) are actively working in partnership to deliver a collective vision focused on providing "better, faster and safer care to the population of the Black Country and beyond".

To support this vision, we are (where appropriate and safe to do so) actively looking at new models of care which:

• Better protect elective / planned care service delivery across the system by organising on a 'hot and cold' arrangement
• Consider the optimal use of resources through consolidation and specialisation, and
• Seek to reduce unwarranted variance, level up / standardise care through a 'Networked Service Solution' approach across the four sites

Against this context, although this post is hosted by Sandwell & West Birmingham NHS Trust, there may be an expectation to work flexibly across the four partner Trusts to better meet patient and service needs.

As a major employer in the Black Country and West Birmingham region we are committed to supporting all employees to achieve a healthy work life balance. We want the Black Country and West Birmingham region to be the best place to work and as such will consider all requests to work flexibly taking into account personal and individual circumstances alongside the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the Recruiting Manager as part of the on-boarding process.

Healthcare services have a significant impact on the environment. We are committed to embedding sustainable practices. We expect all colleagues to support the delivery of our Green Strategic Plan and to drive positive changes in their department by joining ourGreen Impact (opens in a new tab) programme.

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