Intelligence Management Unit (IMU) Administration Assistant

Scottish Prison Service; Perth; On-site; GBP 20,000 - 25,000; Full time

Job summary

A government institution in the UK seeks an Intelligence Administration Assistant for a 12-month fixed-term role. You will provide comprehensive administrative support to the Intelligence Management Unit, maintain statistical data, and prepare intelligence reports while ensuring confidentiality. The ideal candidate has administrative experience and competency in Microsoft Office.

Qualifications

• Minimum of 2 Standard Grades, including English and Mathematics/Arithmetic (Grade 3 or above).
• Relevant experience accepted.

Responsibilities

• Provide administrative support to the Intelligence Management Unit.
• Compile and communicate information for intelligence products.
• Maintain statistical data for the Intelligence Management Unit.

Skills

Administrative duties

Microsoft Office

Confidential information handling

Education

Minimum of 2 Standard Grades including English and Mathematics

Job description

Vacancy Type Temporary/Fixed Term

Duration 12 Months

Location HMP Perth

Pay Band B

Closing Date

23/11/2025, 23:55

Hours of work Normal Office Hours

Full or Part Time Full-Time

Weekly Hours 35

Job Purpose

The Intelligence Administration Assistant will provide comprehensive and effective administration support to the Intelligence Management Unit (IMU). The Intelligence Administration Assistant will compile and communicate information to support the Intelligence Analyst in the compilation of intelligence products as well as providing administrative reports to assist prisoner management meetings.

This is a for a fixed term period of 12 months.

Responsibilities

Maintenance of statistical data for use by the Intelligence Management Unit (IMU).

Input of the following data to Prisoner Records System (PR2) in accordance with SPS Data Input Standards:

• Linked Prisoners (includes research of adverse DISCLAIMERS).

Collate, file and communicate responses for authorised External Enquiry Forms to external partners including law enforcement agencies.

Preparation of intelligence and incidents for Prisoner Subject Access Reports in accordance with Data Protection Act 1998 and SPS Policy.

Preparation of intelligence and incidents for Prisoner Subject Access Reports in accordance with Data Protection Act 1998 and SPS Policy.

Any other administrative duties, as directed by the IMU Manager which are necessary to ensure the effective and efficient running of the IMU within the establishment.

Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.

Qualification Requirements

A minimum of 2 Standard Grades, including English and Mathematics/Arithmetic (at Grade 3 or above) or equivalent qualifications or relevant experience.

Knowledge, Skills and Experience Requirements

Experience in carrying out administrative duties within a busy office setting.

Competent and experienced in the use of Microsoft Office packages.

Ability to handle confidential information in a sensitive and professional manner.