Institute Administration Assistant

University of Aberdeen; Scotland; On-site; GBP 24,000 - 27,000; Full time

Job summary

A leading UK university is looking for an Administration Assistant to join the Institute of Dentistry. The role involves providing high-quality administrative support for undergraduate and postgraduate programmes, managing student attendance, and liaising with external stakeholders. The salary range is £24,906 – £26,338 per annum depending on qualifications and experience. This position is based in Aberdeen and is office-based, promoting a collaborative environment.

Qualifications

• Experience in administrative roles and ability to work independently and in a team.
• Capability to manage financial and HR activities.
• Familiarity with NHS systems and regulations is a plus.

Responsibilities

• Provide administrative support for undergraduate and postgraduate programmes.
• Manage student attendance and timetable administration.
• Liaise with external supervisors and NHS staff.

Skills

Organisational skills

Communication skills

Proactive attitude

Job description

About the Role

Applications are invited from experienced, organised, and proactive administrators to join the Institute of Dentistry’s Administration Team.

The successful candidate will enjoy working in a frontline support role and will be responsible for efficiently and independently managing a wide range of administrative tasks to support all activities across the Institute.

This full‑time, office‑based role is located in the Aberdeen Dental Hospital and Institute of Dentistry building on the Foresterhill site. The postholder will be required to build effective working relationships with a range of University staff and with NHS administrative, nursing and clinical colleagues who support the education and training of dental students.

Based in the busy Institute Administration Office, the postholder will provide high quality administrative support for the Institute’s undergraduate and postgraduate programmes.

In addition to programme‑specific administrative activities, the postholder will be required to work independently as well as part of a team to support a wide range of administrative activities essential to the effective running and operation of the Institute to ensure compliance with regulatory, funding, financial and other external and University requirements.

Responsibilities

• Administration to support programme delivery
• Timetable administration
• Student attendance monitoring
• Administration to support effective liaison with external Workplace Supervisors and NHS staff at Outreach centres
• Arranging travel and expense claims for students
• Supporting senior staff
• Supporting key administrative actions relating to finance and purchasing
• Supporting HR‑related activities
• Committee servicing and minute taking

Due to the nature of the Institute’s programmes, which are delivered at Aberdeen Dental Hospital, at NHS Outreach centres, external workplaces and online, the Institute Administration Assistant will have the opportunity to liaise with students, clinical academics, NHS nursing and administrative staff and a range of internal and external stakeholders.

Salary and Benefits

Salary will be at the appropriate point on the Grade 3 scale, £24,906 – £26,338 per annum, and negotiable with placement according to qualifications and experience.

Contact

Informal enquiries should be made to Miss Karen Strangward, Senior Institute Administrator

(01224 559640 / [e-mail]).

Immigration Status

In accordance with the UKVI immigration rules, it is with regret that this role DOES NOT MEET THE SALARY REQUIREMENTS for sponsorship under the Skilled Worker route. For this role, the successful candidate must be able to demonstrate their right to work in the UK prior to commencing employment and obtain the right to work in the UK. Information on other visa options is available at https://www.gov.uk/check-uk-visa.

How to Apply

To apply online for this position visit www.abdn.ac.uk/jobs

Job Reference Number: DEN057S

The closing date for the receipt of applications is 28 November 2025

Equal Opportunities

The School of Medicine, Medical Sciences and Nutrition embraces a diverse working environment and recognises the many benefits this can bring. Applications from individuals from across all of the equality protected characteristics are encouraged.