Inpatient Clinical Secretary | Nottinghamshire Healthcare NHS Foundation Trust

Nottinghamshire Healthcare NHS Foundation Trust; Nottingham; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading healthcare organization in Nottingham is seeking a full-time Inpatient Clinical Secretary for Silverbirch Ward. The role involves providing administrative support to clinical teams, maintaining appointment schedules, and coordinating ward activities. Candidates should have experience in a similar role and possess RSA/OCR Level 3 typing skills. This position offers a demanding but rewarding environment in a team-focused setting.

Qualifications

• Proven experience as a secretary at a consultant or senior management level.
• Comprehensive knowledge of administration duties.

Responsibilities

• Provide secretarial support to clinical teams.
• Maintain appointment schedules for consultants.
• Coordinate ward rounds and meetings.

Skills

Experience in secretarial roles

Knowledge of administration and secretarial duties

Working knowledge of Microsoft Office

Education

RSA/OCR Level 3 in typing or equivalent

Job description

Overview

Older People Care Unit has an opportunity for a full‑time Inpatient Clinical Secretary for Silverbirch Ward at Highbury Hospital. This post will provide secretarial and administrative support to the ward clinical and medical teams.

Responsibilities

• Provide secretarial and administrative support to the ward clinical and medical teams.
• Support the Consultant Psychiatrist and Ward Manager, maintaining accurate appointment schedules.
• Assist the clinical team with all necessary clerical arrangements for admissions and discharges.
• Coordinate and attend ward rounds and other regular ward meetings, taking accurate minutes.
• Maintain an effective filing system for patients’ records and documentation.
• Enter data onto the Rio patient information system for patients on the ward.

Qualifications

• Experience working as a secretary in a role similar to consultant or senior management level, with comprehensive knowledge of administration and secretarial duties.
• RSA/OCR Level 3 in typing or text processing, or equivalent qualification or experience.
• Working knowledge of Microsoft Office.

About the Trust

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee‑led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network.

The Trust is committed to reducing its carbon emissions, working with a specialised Energy and Environmental team to ensure compliance with environmental legislation and achieve its net‑zero commitment.

Additional Information

This is a varied and demanding role and will suit someone who is motivated and conscientious, with a flexible approach to work and who enjoys the challenge of working in a busy area and being part of a team.

Please note that this post does not meet the pay level required for a Skilled Worker visa. Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.

Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

Applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced); this cost will be deducted from your salary over the first 2 months of employment.

You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.

This advert closes on Monday 1 Dec 2025.