Infrastructure and Facilities Coordinator

Royal Navy; Dunfermline; Hybrid; GBP 32,000 - 40,000; Full time

Benefits offered by this job

25 days annual leave

Hybrid working options

Pension contribution

Training and progression

Job summary

Royal Navy invites applications for an Infrastructure and Facilities Coordinator based at Defence Munitions Crombie. You will coordinate maintenance, facilities management and estate improvements, ensuring safety, compliance and operational readiness across the DM Crombie site.

Reporting to the Infrastructure Lead, you will liaise with site users, custodians, DIO and partners, while supporting assurance activities and local governance.

Qualifications

• Experience in infrastructure, property, facilities management or estate management.
• Ability to communicate information and recommendations clearly to stakeholders.
• Experience coordinating activities across multiple stakeholders and governance.
• Experience maintaining or assuring records, compliance information, asset data.
• Ability to prioritise tasks, support decision-making and maintain records.

Responsibilities

• Plan and coordinate infrastructure works at DM Crombie, including maintenance and facilities management.
• Coordinate reactive maintenance with partners, ensure faults are reported and escalated.
• Support local assurance of statutory maintenance by reviewing records and identifying gaps.
• Prepare for weekly infrastructure meetings and maintain action logs and follow-through.
• Maintain infrastructure risk, issue, asset-availability and escalation records.

Skills

Infrastructure experience

Stakeholder coordination

Record keeping

Communication

Driving licence

Education

IWFM qualification

RICS membership

Job description

Job Description

Organisation: National Armaments Directorate

Salary: £36,000 per annum (plus generous benefits)

Grade: Senior Technical Specialist I

Working Pattern: Full time

Contract Type: Permanent

Job Summary

At Defence Equipment & Support (DE&S), we supply and maintain vital equipment and services for the Royal Navy, British Army and Royal Air Force. Together, we deliver a vast range of essential defence programmes, and strive for what's next. Because it helps keep our military at the top of their game and our nation safe – for today, and tomorrow.

DE&S has recently been integrated into the National Armaments Director (NAD) Group. The NAD Group brings together key Ministry of Defence (MOD) organisations to unite expertise across science, technology, procurement, infrastructure, and support to provide integrated capabilities faster and more efficiently for our armed forces and our allies. This is an exciting new opportunity to enable better ways of working and empower greater collaboration across Defence. For further information about the NAD Group, please visit: National Armaments Director Group - GOV.UK.

We offer 25+ days' holiday, flexible and hybrid working, enhanced parental leave schemes, shopping discounts, and an exceptional employer pension contribution of 28.97%, to help make work for you.

This role requires you to have lived in the UK for the last 5 years and obtain Security Check (SC) security clearance. Clearance must be obtained without any caveats that prevent you from carrying out the role you've been recruited for. Clearance must be obtained without any caveats that prevent you from carrying out the role, if it isn't obtained or is obtained but with caveats that prevent you from carrying out the role, any conditional offer made to you will be withdrawn. Obtaining SC security clearance can be a lengthy process, and we reserve the right to withdraw any conditional offer made if the necessary security clearance isn't obtained within 12 months.

This is an opportunity to play a key role in the safe, compliant and effective management of infrastructure at DM Crombie. Reporting to the Infrastructure Lead, you will coordinate maintenance and estate activity, support infrastructure assurance, and work collaboratively with site stakeholders and delivery partners to resolve issues affecting operational capability.

Job description

Join us as an Infrastructure and Facilities Coordinator based at Defence Munitions Crombie. The establishment plays an important role in supporting Defence outputs through the safe storage, maintenance and distribution of munitions and associated capabilities. In this varied role, you will be at the heart of infrastructure operations at DM Crombie. You will help ensure that the estate remains safe, compliant and capable of supporting operational requirements. You will provide advice and coordination across day-to-day maintenance, facilities management and longer-term estate improvements. You will also support local assurance of statutory and mandatory maintenance by reviewing available records and identifying gaps or exceptions.

The successful candidate must be able to safely access all relevant operational and estate areas across the site, including woodland, locations with uneven terrain and small spaces. While the role is not primarily physically demanding, it requires a suitable level of mobility, agility and resilience to undertake inspections and other infrastructure oversight activities outdoors in variable and occasionally adverse weather conditions. The successful candidate must therefore be able to undertake these activities safely, with reasonable adjustments considered where appropriate. Once established in the role, travel to other MOD sites to conduct similar activities may be required.

As a valued member of the Infrastructure Management Team, you will act as a key interface between site users, building custodians, site leadership, the Defence Infrastructure Organisation (DIO), industry partners and contractors. You will help establish priorities, coordinate delivery and support the timely resolution and escalation of infrastructure issues.

It would be desirable for candidates to hold, or be working towards, a relevant infrastructure, property or facilities management qualification, such as an IWFM qualification, or professional membership of a relevant body such as RICS. We are committed to helping you grow professionally and will actively support you in gaining a recognised qualification in infrastructure, property or facilities management. Full training will be provided on MOD-specific infrastructure processes, systems and terminology.

You'll enjoy a schedule that gives you Friday afternoons free: Monday to Thursday: 08:00 - 16:30 and Friday: 08:00 - 13:00. The postholder will normally be expected to work from an MOD workplace for minimum 60% of their working time, to coordinate infrastructure, maintenance and facilities activity, support local assurance, and respond to emerging operational issues. More frequent workplace attendance may be required during initial training, familiarisation and probation. The site location is Defence Munitions Crombie, Ordnance Road, Dunfermline, Fife, KY12 8LA, and successful candidates will need reliable personal transport to travel to and from work.

What'you'll be doing

• Planning and coordinating infrastructure works at DM Crombie, including maintenance, estate services and wider facilities management activities.
• Coordinating reactive maintenance issues with building custodians, DIO and infrastructure delivery partners, ensuring faults are reported through the appropriate route and subsequently monitored, progressed and escalated where necessary.
• Supporting local assurance of statutory and mandatory maintenance by reviewing available records and identifying gaps, overdue activity or other exceptions.
• Preparing for weekly infrastructure meetings and Site Infrastructure Management Meetings, maintaining action logs and following agreed actions through to completion.
• Maintaining infrastructure risk, issue, asset-availability and escalation records and producing accurate management information.
• Supporting the development and review of Statements of Need, scopes and site requirements, ensuring operational dependencies and constraints are accurately captured.
• Supporting infrastructure projects and estate improvements through local stakeholder engagement, access coordination, site familiarisation and operational deconfliction.
• Supporting service improvement by monitoring performance, tracking responses and agreed actions through established governance routes, and keeping the Infrastructure Lead informed of emerging themes.
• Supporting infrastructure inspections and condition reviews and ensuring identified defects are reported through the appropriate route.
• Supporting annual infrastructure programmes, funding records and prioritisation activity by maintaining accurate site requirements and delivery information.
• Acting as the routine infrastructure point of contact for site users and building custodians at DM Crombie.

Person specification

To be successful with your application, you'll need to show that you meet the following essential criteria:

• Knowledge and/or experience of working within an infrastructure, property, facilities management or estate management environment.
• Experience of communicating information, issues and recommendations clearly to a range of stakeholders, both verbally and in writing.
• Experience of coordinating activity across multiple stakeholders, managing actions, maintaining risk or issue records and escalating matters through formal governance arrangements.
• Experience of maintaining, reviewing or assuring records, compliance information, asset information or management systems.
• Ability to prioritise competing tasks, use information to support decision-making and maintain accurate records, trackers or reports.
• Hold a full and valid UK driving licence, with no current disqualifications, and be able to travel between MOD sites as required.

Technical competences and behaviours

In addition to the responsibilities above, the following technical competences and behaviours will be assessed at interview:

• Core Behaviour 1: Communicating and Influencing (CSBC3)
• Core Behaviour 2: Managing a Quality Service (CSBC3)
• Technical Competence 1: Property & Estates Expertise (Supervised Practitioner)
• Technical Competence 2: Complying with Property and Estates requirements (Supervised Practitioner)

Offered benefits

• 25 days' annual leave +1 day a year up to 30 days, 8 bank holidays and a day off for the King's birthday
• Flexible and hybrid working options
• Market–leading average employer pension contribution of 28.97%
• Annual performance-based bonus and recognition awards
• Access to specialist training and funded qualifications
• Support for Progression
• Huge range of discounts
• Volunteering days
• Enhanced parental leave schemes

Improving innovation and enriching our culture, diversity of thought is vital to our success. So whether you're looking for a new opportunity, a next step, or a helping hand as you return from a career break, bring your experiences and help deliver for the defence of tomorrow. Here you'll find a supportive, family-friendly organisation to be a part of - and if you need any assistance with your application, just let us know.

Further Information

• Civil Service Recruitment Principles: Recruitment Principles - Civil Service Commission
• Candidate Information Pack: https://bit.ly/DES-candidate-information-pack
• Terms and Conditions: https://bit.ly/DES-Terms-and-Conditions
• Civil Service Code: The Code - Civil Service Commission

Any personal data that you provide during the Recruitment process will be treated in accordance with the MOD Privacy Notice which can be accessed here.

Disability Confident

Please note as a Disability Confident Leader we want to ensure you receive any reasonable adjustments that you need throughout the recruitment process. If you do require any reasonable adjustments, you can let us know on your online application under the section 'Please indicate and give details of any reasonable adjustments you may require during the recruitment process'.

Conflicts of Interest

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

Selection Process Details

Your application will go through the following stages of assessment:

1. Pre-sift - We will check your application to ensure that you meet any essential or eligibility criteria that are listed in the Person Specification section of this advert. On your CV, please clearly show how you meet the essential criteria.
2. Sift - Your CV will be assessed against the following categories, using a simple numerical scoring system: Key Achievements; Relevant Experience; Applied Knowledge and Skills. Please follow our guidance on CV writing for best chance of success.
3. Interview - If you're invited to interview, you will be assessed against the following:

• CV Review
• Core Behaviour 1
• Core Behaviour 2
• Technical Competencies

Please Note: In the event of a tied score at interview, the Order of Merit will be distinguished based on the ranking of the assessed behaviours and competencies below:

• 1st: Core Behaviour 1
• 2nd: Core Behaviour 2
• 3rd: Technical Competencies
• 4th: CV Review

In the event of a further tie using the method above, we reserve the right to utilise the Lead criteria, and/or an additional assessment. Please note for this specific assessment, the Lead Criteria will be: Knowledge and/or experience of working within an infrastructure, property, facilities management or estate management environment.

Feedback will only be provided if you attend an interview.

If you feel that your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance you should contact department via email ([e-mail].) If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Recruitment Complaints - Civil Service Commission

About the Team

Corporate Services Group (CSG) is the glue that bonds DE&S together, providing the foundation that keeps day-to-day operations running smoothly, so we can keep the UK military equipped, protected and connected. With experts in everything from business support and policy to infrastructure and occupational health, this department is represented across our organisation, enabling our success.

Please see the MOD Privacy notice which informs how we will use your personal data, explains your rights and gives you information you are entitled to under Data Protection legislation.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. Please click here to find out more.

DE&S/SDA and MOD Main internal applicants will need to apply through MyHR Internal Career Portal via the DE&S/SDA jobs tile. This can be found on the MyHR home page.