Information Governance Project Manager

City of Bristol College; West of England; Hybrid; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Two-week Christmas close down

Paid volunteering leave

LGPS pension

Hybrid and flexible working

Annual appraisal & CPD

Job summary

City of Bristol College is seeking an Information Governance Project Manager to lead the development and embedding of the college-wide information governance framework, ensuring compliant data storage, sharing and retention across the organisation.

The role focuses on implementing the data protection action plan, coordinating with the DPO, and driving improvements across the college and its subsidiaries to support data privacy and information governance best practice.

Responsibilities

• Developing and implementing data protection systems and processes (DPIAs, data sharing, retention).
• Supporting the maintenance and review of the Information Asset Register.
• Reviewing and relaunching the College’s Data Retention Schedule.
• Collaborating with subsidiary companies to implement data protection frameworks.
• Providing bespoke training on data storage, retention and sharing.
• Assisting the DPO with updates to procedures, policies and privacy notices.
• Managing compliance with Freedom of Information legislation and requests.
• Overseeing digitisation of historic paper archives where appropriate.

Job description

The job requirements are detailed below.Where applicable, the skills, qualifications and memberships required for this job have also been included.

Contract: 1 Year Fixed term (to be reviewed after the year).

Full time or part time applications considered. Please state working preference on the application form.

Location: Across all College sites.

Some hybrid working will be possible in agreement with the line manager.

At City of Bristol College, we deliver transformative education in inclusive and dynamic learning environments and for our employees, this is no different so why not come and join us? With recent investments in our already outstanding facilities, the College has a great deal on offer for you.

One of our key strategic aims is our unrelenting focus on our people-first culture, ensuring you feel valued, empowered, and recognised for your individual contributions and expertise whether that be in a teaching capacity or a professional services team. All colleagues within the College contribute to the success of our students and we actively work to eliminate any barriers at work, ensuring you have the opportunity to thrive.

We have an exciting opportunity for an Information Governance Project Manager to join our college community.

What we offer:

Our people-first ethos provides a highly supportive, flexible approach to enable you to excel within your role and to reach your full potential. In return, you can expect the following:

• Two-week paid Christmas close down and additional paid time off over Easter on top of a generous holiday entitlement of 26 holiday days, plus bank holidays (pro-rata for part time roles).
• Membershipto the LocalGovernment Pension Schemewith employer contributions of18.0%
• Paid Volunteering leave (3 days a year)
• Family friendly policies including paid fertility and foster friendly policy
• A menopause policy outlining support available
• A person-centred annual appraisal focusing on your wellbeing and CPD
• Access to a benefits portal including shopping discounts and cycle to work scheme plus lots more!
• The 'Right to Disconnect' from work outside of your normal working hours
• A supportive, highly utilised hybrid and flexible working policy
• An Aspiring Leaders programme open to all plus our Management Academy for all management roles covering management skill and internal processes
• Welfare Rooms at all our sites for professional breakout and relaxation spaces
• A bespoke programme of recognition, reward and celebration for colleagues throughout the year to recognise your hard work.

We are committed to promoting a diverse and inclusive community - a place where we can all be ourselves and succeed. We aspire to have a diverse and inclusive workplace and strongly encourage applicants from a wide range of backgrounds to apply to join us. As a disability confident employer, we take a trauma informed approach to our work, support the Care Leavers covenant, and have been awarded accreditation as a College of Sanctuary for refugees.

Ensure that statutory and regulatory requirements and good practice around data protection are implemented across the College and its subsidiary companies, via the implementation of the data protection action plan. This includes ensuring compliance with the UK General Data Protection Regulation, Data Protection Act 2018, Data (Use and Access) Act 2025, Freedom of Information Act 2000, Environmental Information Regulations 2004 and all guidance and best practice published by the Information Commissioner's Office.

The action plan will develop a college-wide Information Governance Framework to transform the way that we govern our use and storage of data. The Framework will provide a cohesive structure for managing and using data that can be understood and used by all staff. It will bring together different elements of data management, including storage, sharing and retention.

The Information Governance Project Manager will play a key part in co-creating, managing, and evolving the Framework and implementing and embedding new information governance processes. This role will build pivotal relationships across the College, embedding data management and assurance practices into everyday operations.

This will be a highly visible and impactful role.

The job will entail managing the implementation, development, review and maintenance of the data protection action plan for the College and that of its subsidiary companies.

This includes:

• Developing and implementing appropriate data protection systems and processes. include in relation to Data Protection Impact Assessments, data sharing and data retention.
• Supporting directors with the maintenance and review of the Information Asset Register.
• Reviewing and relaunching the College’s Data Retention Schedule.
• Working with colleagues in the College’s subsidiary companies to review and implement proportionate data protection frameworks.
• Conducting bespoke training for departments in relation to data storage, retention and sharing.
• Assisting the DPO with the review of procedures, policies, privacy notices and contracts relating to processing of personal information.
• Managing and maintaining the College’s compliance with Freedom of Information legislation, schedule and requests.
• Overseeing full digitisation of historic paper archives where appropriate.

Additionally:

• Adopting a pro-active and integrated approach to Information Governance to ensure the College and its subsidiary companies meet their statutory and regulatory obligations.
• Advisingcolleagues on matters related to data privacy legislation and having due regard for risks relating to processing operations as well as the nature, scope, context and purposes of processing.
• Assisting in related audits.
• Supporting responses to Freedom of Information Requests

Aboutus:

We have four main sites across the city with state-of-the-art facilities. Further future investment in our estates is now allowing us to provide the best possible outcomes for our students and local communities, delivered by our fantastic community of colleagues.

At City of Bristol College, we have one goal: to help our students succeed.We offer the widest range of academic and vocational qualifications in the area, with more than 1,000 courses available from entry to degree level and we provide education and training to approximately 10,000 students each year.

City of Bristol College is committed to safeguarding children and vulnerable adults. The search of the online presence will be conducted for the successful candidates. All new employees to the College are required to complete and obtain an enhanced DBS disclosure.A copy of our Safeguarding Policy can be found onthe College website.

Please see our Job Description, Person Specification, Conditions of Service and Applicant Information for more information about the role and what its like to be part of our team.

A few points to note:

If you have a medical condition or an individual need for an adjustment to our processes, and you believe this may affect your ability to be at your best – please let us know so we can talk about how we can best support you and make any adjustments that may be needed.

We are committed to creating an inclusive and flexible working environment, that promotes diversity. If you are excited about this role but your past experience doesn’t align perfectly with every requirement on the job description or you are seeking an alternative working pattern, please apply anyway – you may just be the person we are looking for. We recognise that talent comes in various forms, and we are committed to providing opportunities that create an environment of growth, diversity, and inclusion for everyone. In your application, please feel free to note which pronouns you use.