Information Governance Officer

Department for Levelling Up, Housing and Communities; Manchester; On-site; GBP 34,000 - 41,000; Full time

Job summary

A government department in the UK is seeking an Information Governance Officer to manage knowledge and information within its team. Responsibilities include providing advice on information sharing, managing information assets, and planning training sessions. The ideal candidate will have experience in knowledge management and a good working knowledge of Microsoft 365. Competitive salary of £34,801 with additional pension contributions and various benefits are offered.

Benefits

Tailored career pathways

Flexible working

Cycling to work scheme

Qualifications

• Experience in a knowledge and information management role.
• Ability to manage information asset processes.
• Strong verbal and written communication skills.

Responsibilities

• Provide practical advice on information sharing governance.
• Manage information assets and promote asset registration.
• Plan and deliver training sessions and communications.

Skills

Knowledge and information management

Information asset management

Risk management

Microsoft 365

Communication skills

Education

Relevant knowledge and information management qualification

Tools

Microsoft 365 applications

Job description

Overview

The Ministry of Housing, Communities and Local Government is seeking an Information Governance Officer within its Knowledge and Information Management (KIM) team, part of the Digital Information and Data Directorate. The KIM team is responsible for managing the department’s knowledge and information, including ensuring compliance with the Public Records Act and other information rights legislation.

Primary Responsibilities

• Information sharing – providing practical advice on information sharing governance, triaging queries and maintaining records of sharing initiatives.
• Information asset management – delivery of the department’s information asset management processes, providing advice on the protection of information assets, promoting asset registration across the department and regular engagement with key personnel associated with registered assets.

Additional Responsibilities

• Work closely with key stakeholders such as data protection, cyber, IT, digital design and security teams.
• Plan and deliver training and communications, including regular engagement with networks within the department, such as Information Subject Matter Experts.
• Advise on information sharing, asset management and security advice requests, and ensure the delivery of key processes.
• Handle information breaches where required and produce regular statistical reports to senior management.
• Maintain working knowledge of Microsoft 365, particularly Teams and SharePoint, and keep up to date with changes impacting KIM.
• Contribute to projects, both within the KIM team and providing KIM input to wider departmental projects.

Role Highlights

• Provide advice on information sharing, information asset management and information security, adopting a risk-based approach to address complex business requirements.
• Collaborate with the Information Sharing Manager and Information Assurance Manager to develop our service offer.
• Oversee use of secure sharing mechanisms, encouraging colleagues to share effectively and securely.
• Carry out information asset reviews and manage the annual review cycle.
• Risk assess information breaches and offer advice, or escalated, where required.
• Build and maintain relationships with stakeholders across the department, including data protection, cyber, IT, digital design and security teams.
• Maintain records of information sharing and information asset management activities.
• Plan and deliver training sessions and communications.
• Work with the wider KIM team to continually improve the services offered to the department.
• Contribute to wider KIM priorities and projects as required.

Essential Skills and Experience

• Experience of working in a knowledge and information management role.
• Experience of working within information management legislative frameworks and standards.
• Ability to identify opportunities to implement KIM best practice in information sharing and information asset management scenarios.
• Strong ability to provide tailored advice according to different business requirements for protecting information and make well‑reasoned decisions.
• Awareness of information risk management and its application to government information.
• Strong verbal and written communication skills.
• Good working knowledge of data protection and information security requirements.
• Good working knowledge of Microsoft 365 applications.

Desirable Skills and Experience

• Experience operating within public sector specific information legislation and standards.
• Holds a relevant knowledge and information management qualification.
• Experience in information risk management.

Salary & Benefits

Alongside your salary of £34,801, Ministry of Housing, Communities and Local Government contributes £10,081 towards you being a member of the Civil Service Defined Benefit Pension scheme. We also offer many benefits that range from tailored career pathways and flexible working to MyLifestyle Childcare Voucher and Cycle to Work Schemes.

Nationality Requirements

• UK nationals
• Nationals of the Republic of Ireland
• Nationals of Commonwealth countries who have the right to work in the UK
• Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre‑settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre‑settled status under the European Union Settlement Scheme (EUSS)
• Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
• Further information on nationality requirements (opens in a new window)

Security Clearance

Successful candidates must undergo a criminal record check and meet the security requirements before appointment. The level of security needed is security check.

Equality & Diversity

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme for candidates with disabilities who meet the minimum selection criteria.