Information Governance Assistant

Manpower UK Limited; Birmingham; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading staffing agency is seeking an Information Governance Assistant in Birmingham. The candidate will support data protection efforts by managing disclosure requests and maintaining records. Applicants should possess strong IT skills, particularly with Office 365, and have experience in information governance and data protection. This is a temporary position with immediate start, offering £13.84 per hour in a hybrid work environment.

Qualifications

• Experience in responding to freedom of information and data protection requests.
• Ability to develop and implement digital record management systems.
• Experience in maintaining records and compliance with data protection laws.

Responsibilities

• Manage disclosure requests under UK GDPR and FOI.
• Support document management structure in Microsoft Office 365.
• Maintain retention and disposal schedules and privacy notices.
• Assist with reviewing policies related to data protection.

Skills

Using specialist legislative knowledge

Ability to apply general information governance principles

Advanced use of systems and software

Excellent organisational skills

Strong IT skills with Office 365

Strong interpersonal skills

Job description

Information Governance Assistant

Location: Birmingham / Hybrid

Shift Pattern: Monday-Friday, 08:00-16:30

Pay Rate: £13.84 per hour

This hybrid role will support our clients information governance and data protection efforts by handling administrative tasks, responding to information requests, and providing guidance on straightforward queries.

Key Responsibilities

• Assist the Information Governance Advisor with the day-to-day management of disclosure requests under UK GDPR, FOI and EIR (e.g. collating information for disclosure, recording requests and responses etc) Assist with Data Breach Investigations
• Supporting the work of GDPR Information Asset Owner action group and workstreams from the group
• Assist Information Asset Owners in implementing agreed electronic document management structure and naming convention in Microsoft Office 365 (e.g. One Drive, Teams and Sharepoint)
• Maintaining our Retention and Disposal Schedules, Document of Processing Activities, Information Asset Register, Privacy Notices and Data Protection Impact Assessments.
• Offer advice on data management throughout the Trust and respond to ad hoc data protection and freedom of information queries
• Assist in reviewing policies and procedures
• Assist with Information Architecture and Electronic Document Management System in Microsoft Office 365 (e.g. data classification, data loss prevention) and responding to queries related
• Assist in developing and maintaining appropriate levels of Trust-wide data protection and information governance education and training
• Support the delivery of efficient administrative duties such as maintaining spreadsheets and filing to a high standard
• Liaison with Trust Legal team to consider application of relevant freedom of information and data protection law in response to information requests
• Ensuring that diversity and inclusion are integrated into all aspects of Trust life and promoting inclusion by challenging behaviour, practices, actions, or decisions that are counter to the objectives of the Trust's policies and values
• Support the team with any other duties as required

Suitable candidates will have

• Using specialist legislative knowledge, professional experience and judgement to respond to freedom of information and data protection requests for information
• Ability to apply general information governance principles to develop design & implement fit for purpose digital & online record management systems
• Advanced use of systems and software to assist the design and presentation of the Trust's information governance framework
• Excellent organisational, time management and communication skills
• Ability to work accurately under pressure, to prioritise appropriately and to meet tight deadlines
• Experience and appreciation of best practice in record keeping
• Ability to build trust and enduring relationships with others across the Trust, offering constructive clear advice.
• Strong IT skills working with an Office 365 environment
• Comply with Trust Health & Safety policy and defined standards, report incidents, accidents and near misses
• Assess the risks and make adjustments to work methods where appropriate
• Accessible, approachable and with an enthusiasm for fostering good working relationships.
• Strong interpersonal skills, both written and verbal.

This is a temporary position for 3 - 4 months with an immediate start paying £13.84 per hour.

Interested? Apply today