Imports Administrator

Mission Resourcing Ltd; England; On-site; GBP 28,000 - 29,000; Full time

Job summary

A leading recruitment agency is seeking an Administration Assistant to join their team in Luton. This role involves maintaining schedules, monitoring activities, and preparing compliance documentation. The ideal candidate will have strong Microsoft Excel skills, exceptional attention to detail, and the ability to excel in a fast-paced environment. The position offers a starting salary of 28K, rising to 29K after probation, with an immediate start available.

Qualifications

• Experience in a similar administrative or operations-focused role is desirable.
• Ability to work in a fast-paced environment while maintaining professionalism.
• Comfortable learning new systems quickly.

Responsibilities

• Maintain and update schedules and internal records.
• Monitor and record activity, sharing information with teams.
• Prepare documentation for compliance purposes.
• Liaise with external service providers for information.
• Reconcile accounts and process invoices.
• Prepare data reports for stakeholders.

Skills

Microsoft Excel skills

General competency with Microsoft Office

Strong verbal communication skills

Strong written communication skills

Ability to work to tight deadlines

Willingness to learn and adapt

Job description

Administration Assistant

Office based • Luton LU4 • 8am – 4pm Monday – Friday • 28K start salary rising to 29K after completion of successful probationary period • Available immediately

We are seeking a proactive and organised Admin Assistant to join our client’s team. This role involves supporting day-to-day operational activities, maintaining accurate records, and ensuring smooth communication across departments and external partners.

Key Responsibilities

• Maintain and update schedules, timelines, and internal records, ensuring changes are communicated promptly.
• Monitor and record incoming and outgoing activity, sharing relevant information with internal teams.
• Liaise with external service providers to obtain required information and support planning processes.
• Prepare and submit documentation for internal and external compliance purposes.
• Handle time-sensitive submissions and maintain accurate data for reporting requirements.
• Reconcile accounts and support with processing invoices and financial documentation.
• Prepare data reports for customers and internal stakeholders as required.
• Create and issue invoices for services provided.
• Organise and file documents to ensure easy retrieval and compliance.
• Carry out general administrative tasks and support wider team needs as required.

Person Specification

• Experience in a similar administrative or operations-focused role is desirable.
• Strong Microsoft Excel skills and a good general competency with Microsoft Office; ability to learn new systems quickly.
• Experience with industry-specific software is an advantage but not essential.
• Able to work to tight deadlines with a high level of accuracy.
• Comfortable working in a fast-paced environment while maintaining a calm and professional approach.
• Strong verbal and written communication skills.
• Willingness to learn, adapt, and develop new skills.

If you are detail-oriented, reliable, and eager to support a dynamic team, we would love to hear from you.