Implementation Controller

Sainsbury’s Group; Coventry; On-site; GBP 70,000 - 100,000; Full time

Job summary

Sainsbury’s Group is seeking an Implementation Controller for UK store deployments and technology projects across the JS/Argos estate. You will plan and lead installations in new stores, store investments, and technology projects, ensuring on-time delivery and budget adherence.

You will manage cross-functional teams, liaise with 3rd party suppliers, and provide central documentation and governance for deployment activities, including on-site site visits and 365-day on-call support.

Qualifications

• Plan and lead deployments and installations to time and cost.
• Collaborate with stakeholders and third-party suppliers to minimise disruption.
• Produce deployment documentation and sign-off with Installation Services Manager.

Responsibilities

• Manage all store and project works to deliver on time, quality and budget.
• Liaise with 3rd party stakeholders to ensure resources are delivered to schedule.
• Raise purchase orders and monitor costs with the Installation Services Finance Team.
• Provide on-call support and attend on-site meetings across locations in the UK.

Skills

Project management

Stakeholder management

Budget management

Vendor management

MS Office

Communication

Tools

MS Office (Excel, etc.)

Job description

Reporting to

Installation Services Manager

In a nutshell

In Sainsbury's Tech we build the technology which powers the UK's number 1 multi-channel, multi-brand retailer.

The Implementation Controller will plan and lead deployments and Installations to time and agreed cost across new store openings, store investments and new Technology projects across the JS/Argos estate, including Stores and Depots.

The Implementation Controller will provide the service experience for our store colleagues, key stakeholders and customers through-out each deployment, Installation or new site opening that they are responsible for.

What I need to do

• Manage all store and project works as allocated by the Installation Services Manager to enable the delivery of an improved colleague and customer service offer on time and to agreed quality and budget
• Work with key stakeholders and third-party suppliers to ensure that any enhancement activities impacting the store infrastructure are managed to minimise disruption to store operations in agreement with the PM
• Liaise with Installation Services Process Design team to produce signed off project deployment documentation where required
• Create and distribute Activity Timelines for each store to all internal and external parties and arrange and lead a TECH PIR upon completion, reporting the output to the Installation Services Manager.
• Communicate scope, timelines and requirements clearly and accurately to all relevant parties to ensure successful delivery of each store / project.
• Liaise with key 3rd party stakeholders to request appropriate engineering resource to each store to ensure all activities are delivered on time and to agreed quality and cost
• Produce hardware picking and staging requirements for store activities to agreed timescales and ensure these are met without issue
• Raise requests for third party suppliers as required for each store activity and programme to agreed timescales and budget
• Thoroughly review all third-party quotations for accuracy and pricing and request Purchase Orders are raised along with CPAR of funds requests via the Installation Services Finance Team
• Manage, monitor and own all costs related to deployment and investment activities and keep documentation updated which records forecast and actuals
• Act as a central point of contact for all related activities, recording issues in an accurate and timely manner via appropriate documentation, providing support and advising on resolutions through consultation with relevant teams as required
• Regularly assess risks and issues, providing support, implementing resolution or mitigating actions, escalating where necessary to minimise factors that could delay the store launch or programme delivery
• Ensure sign off is obtained from all internal and third parties for completed activities and ensure appropriate charges are being levied by third party suppliers
• Focus on populating and maintaining all team records and process documentation along with trackers and central libraries
• Contribute to Property PIR's and ensure any learnings are incorporated into future activities
• Provide out of Hours on call support on a rotational basis to cover 365 days per year
• Make on site visits at agreed times with the Installation Services Manager and attend on site meetings as advised and agreed by your line manager at various locations so UK travel is required.

How I will succeed

• Visible role model who lives and breathes our core values every day
• Receives great feedback from colleagues, stakeholders and third-party suppliers
• Successful completion of allocated works delivered to high quality, on time and within budget and without impact to store or depot trading
• All installations handed over to Retail and or Logistics are delivered to a high standard and are fit for purpose and on time

Excellent technical ability and understanding of store infrastructure and set up along with store systems

• Excellent communication and organisational skills

Resources available to me

• Line manager and peers across the Installation Services team
• Tech colleagues assigned to deployments and Installations
• Business colleagues assigned to deployments and Installations
• Third-party colleagues including staging centre
• Access to relevant software applications
• Learning and development resources on internal intranet

What decisions I can make

• Decisions as necessary to ensure successful launch / opening of each store, programme, investment and project to include capital spending (variable depending on project value) as agreed with your line manager
• Sign-off of scope and plans for each enhancement project
• Able to rework resources to deliver the most benefit to key stakeholders and programmes.

We are committed to being a truly inclusive retailer, so you'll be welcomed whoever you are and wherever you work. Around here, there's always the chance to try something new - whether that's as part of an evolving team or somewhere else across the business - and we take development seriously and promise to support you. We also recognise and celebrate colleagues when they go the extra mile and, where possible, offer flexible working. When you join our team, we'll also offer you an amazing range of benefits. Here are some of them

Benefits

Starting off with colleague discount, you'll be able to get 10% off at Sainsbury's, Argos, TU and Habitat after 4 weeks. This increases to 15% off at Sainsbury's every Friday and Saturday and 15% off at Argos every pay day. We've also got you covered for your future with our pensions scheme and life cover. You'll also be able to share in our success as you may be eligible for a performance-related bonus of up to 10% of salary, depending on how we perform. Your wellbeing is important to us too. You'll receive an annual holiday allowance, and you can buy additional holiday. We also offer other benefits that will help your money go further such as season ticket loans, cycle to work scheme, health cash plans, pay advance (where you can access some of your pay before pay day) as well access to a great range of discounts from hundreds of other retailers. And if you ever need it there is also an employee assistance programme. Moments that matter are as important to us as they are to you which is why we give up to 26 weeks' pay for maternity or adoption leave and up to 4 weeks' pay for paternity leave. Please see www.sainsburys.jobs for a range of our benefits (note, length of service and eligibility criteria may apply).

Essential skills

• Able to showcase vast experience gained by managing multiple, concurrent activities/projects is essential, preferably gained within a fast-paced multi-channel store or retail environment
• Experience of operating successfully within a team environment, dealing with stakeholders and third parties and achieving core goals is essential
• Initiative to prioritise workload and manage tasks through to completion to deliver the best end goals for all key stakeholders
• Complete all technical activities as required to support the TECH element of new store opening.
• Comfortable interacting with all levels of key stakeholders in an articulate manner up to director level
• Able to evidence excellent analytical and problem-solving abilities
• Demonstrable self-drive and self-discipline in all areas
• Strong knowledge of all MS Office applications (particularly Excel)
• Previous experience of working in a retail environment is desirable.
• Proven experience of a similar role being delivered

Additional Experience

• Recognises the importance of the customer through gaining feedback and using it as a basis for decision making. Shares key findings with colleagues and great stories of exceptional customer service
• Immersion in continuous improvement activities that benefit the team and company
• Takes responsibility, owns the issue and resolves it through identifying and working with the relevant individuals on own merit
• Proactively able to manage stakeholders with updates including resolution activities before being asked for them
• Able to showcase vast experience gained by managing multiple, concurrent activities/projects is essential, preferably gained within a fast-paced multi-channel store or retail environment
• Experience of operating successfully within a team environment, dealing with stakeholders and third parties and achieving core goals is essential
• Initiative to prioritise workload and manage tasks through to completion to deliver the best end goals for all key stakeholders
• Complete all technical activities as required to support the TECH element of new store opening.
• Comfortable interacting with all levels of key stakeholders in an articulate manner up to director level
• Able to evidence excellent analytical and problem-solving abilities
• Demonstrable self-drive and self-discipline in all areas
• Strong knowledge of all MS Office applications (particularly Excel)
• Previous experience of working in a retail environment is desirable.
• Proven experience of a similar role being delivered
• Excellent technical ability and understanding of store infrastructure and set up along with store systems
• Excellent communication and organisational skills