Immunisation Admin Coordinator - Nottinghamshire

The Methodist Church in Britain; Nottingham; On-site; GBP 30,000 - 38,000; Full time

Benefits offered by this job

Competitive salary

Development opportunities

Job summary

The Methodist Church in Britain is seeking an proactive Immunisation Co-ordinator to lead a locality team, manage the flu programme, and handle school and parent queries. The role involves regular travel to vaccination sites and coordinating consent and data processes.

You will supervise admin staff, oversee rostering, and ensure smooth operations with attention to confidentiality and governance requirements.

Qualifications

• Experience supervising administrative teams.
• Proven ability to coordinate projects across multiple sites.
• Strong written and verbal communication.
• Ability to motivate and lead staff.
• Excellent organisation and attention to detail.

Responsibilities

• Lead locality administration team and oversee recruitment, induction, and performance.
• Coordinate the flu programme locally and drive uptake.
• Maintain school and staff rotas to ensure capacity.
• Oversee consent process and vaccination session logistics.
• Maintain records, manage stock and cold chain.
• Prepare reports and provide weekly locality updates.

Skills

Line management

Communication skills

Project coordination

Interpersonal skills

Team leadership

Time management

Education

GCSEs (5 including Maths & English)

Tools

Microsoft Word

Microsoft Excel

Job description

This coordinator post sits within IntraHealth's immunisation service, which runs vaccination programmes in primary and secondary schools. The holder leads a locality team of immunisation staff, managing their performance and steering them through the flu programme while handling queries from schools and parents. Travel to schools is central to the job, so a clean driving licence and a vehicle with business insurance are essential. The post works under indirect supervision of the Immunisation Nurse Lead and Operations Manager.

What the job involves

• Lead and line manage the locality administration team, including recruitment, induction, training and performance management
• Coordinate the flu programme locally, driving uptake and identifying inequalities with the Operations Manager
• Maintain school and staff rotas to ensure capacity and geographical spread
• Coordinate the consent process, including staff for drop-off, collection and triage
• Oversee data entry after vaccination sessions and inform GPs in line with contractual obligations
• Control vaccine and resource stock, order vaccines and supplies, and maintain the cold chain
• Authorise locality timesheets, expense and mileage claims
• Resolve queries from schools, parents and carers
• Attend flu group, head teacher and similar meetings, and provide weekly locality updates
• Prepare immunisation reports for stakeholders
• Support surge capacity, such as catch-up campaigns
• Keep accurate, confidential records and manage general admin, office housekeeping and deliveries

What’s required

Qualifications

• Good general education or experience equivalent to 5 GCSEs at grade C or above, including Maths and English

Experience

• Supervisory administrative role
• Coordinating projects
• Multi-disciplinary working
• Engaging, motivating and leading individuals and teams

Skills & knowledge

• Effective communicator who can liaise at all levels
• Proficient in Microsoft Word and Excel to a high standard
• Very good interpersonal skills
• Managing and prioritising a varied workload to meet deadlines
• Demonstrable team working skills

Checks & eligibility

• Clean driving licence, access to a vehicle and business insurance

Other

• Calm under pressure and working to deadlines
• Attention to detail
• Self-starter with a flexible and proactive attitude
• Flexible, including evening or weekend work as the service needs

Nice to have

• Experience of delivering immunisation programmes
• Knowledge of immunisation programmes and their public health and national and local context
• Experience working on clinical computer systems
• Process management
• Understanding of data protection, patient confidentiality, clinical and information governance and Caldicott requirements

What’s offered

• Competitive salary
• Opportunities for personal and professional development