ILR Data and Compliance Officer Job Description - October 2025.docx

Bournemouth and Poole College; United Kingdom; On-site; GBP 27,000 - 30,000; Full time

Job summary

A further education institution in the United Kingdom is seeking an ILR Data and Compliance Officer to manage funding returns, ensure data compliance, and support the college's operational systems. Applicants should have relevant experience in data analysis and excellent communication skills. Additional benefits include generous annual leave and pension scheme enrollment.

Benefits

27.5 days annual leave plus bank holidays

Discount Schemes at multiple retailers

Enrollment into the NEST Pension Scheme

Up to 4 days additional leave during Christmas closure period

Qualifications

• Experience of manual or electronic systems for recording data.
• Previous use of a sophisticated data record system.

Responsibilities

• Develop and maintain knowledge of ILR specification and validation errors.
• Conduct regular data validation and error checks.
• Lead on data compliance audit reviews and learner record checks.
• Collaborate with Curriculum teams regarding data discrepancies.
• Support with audits and prepare documentation as necessary.
• Communicate changes in funding rules to relevant teams.
• Maintain an accurate college-wide timetable and attendance system.

Skills

Data analysis

Excellent customer service skills

Strong communication skills

Experience with data recording systems

Competent in Microsoft Office applications

Education

Level 2 (or equivalent) English and Mathematics

Job description

Overview

Here at Bournemouth & Poole College, we have a position available for a ILR Data and Compliance Officer on a full time, permanent basis. In return, you will receive a competitive salary of £27,225 - £29,057 per annum.

At Bournemouth & Poole College our staff are passionate and committed to achieve the very best outcomes for our students - we transform lives. We recognise and value our people as our most important asset in achieving each of the strategic outcomes within our College\'s Strategic Plan. We believe it is through our people that an excellent student experience will be delivered, and this will have a positive impact in our local community. We value inclusion and we are committed to the promotion of equality, diversity, and inclusion, ensuring we have a diverse, skilled, and motivated workforce who are empowered and engaged. This makes our College a unique, vibrant and rewarding place to work. You will be employed through Southern Educational Professional Services Ltd; a subsidiary of the College.

Role

As our ILR Data and Compliance Officer, you will work across Management Information & Funding to ensure funding returns are submitted accurately, data and funding compliance is adhered to; and support in the development and operation of college‑wide timetables and student attendance registration systems.

Responsibilities

• Develop and maintain an expert knowledge of the Individual Learner Record (ILR) specification and validation errors - implement this knowledge and successfully submit timely and accurate returns to the Department for Education (DfE) and other funding bodies.
• Lead on data compliance audit reviews and learner record checks to ensure that funding claims are accurate.
• Conduct regular data validation and error checks using tools such as PDSAT reports, Funding and Monitoring Reports, and any other applicable reporting methods. Ownership and accountability of assigned reports.
• Investigate and resolve data discrepancies in collaboration with Curriculum teams, Professional Service teams, and external agencies where necessary.
• Support the College through internal and external funding and data audits, working closely with departments and preparing documentation and evidence as necessary.
• Lead on and support the development and implementation of processes to improve data quality and funding efficiency.
• Keep up-to-date with the latest funding rules, regulatory changes and guidelines; communicate any changes and their implications across teams; and provide guidance and training to College staff.
• Work closely with the Timetabling and Registers team to maintain an accurate college-wide timetable and attendance system, ensuring compliance of all data in line with the DfE funding guidance.
• Provide key support to the wider Management Information & Funding teams during peak times, including Timetables and Registers, Examinations and Enrolments; supporting with main events and providing funding expertise.
• Be responsible for resolving and keeping up-to-date with data queries received through the team\'s messaging system and assist with tasks and requests as necessary for the Management Information team.
• Undertake any other duties, commensurate with the grade of the post that may be reasonably required.

Qualifications

• Level 2 (or equivalent) English and Mathematics
• Experience of manual or electronic systems for recording data
• Experience in Data analysis
• Competent in Microsoft Office applications
• Previous use of a sophisticated data record system
• Excellent customer service skills
• Strong communication skills including written and verbal

Benefits

• 27.5 days annual leave plus bank holidays, increasing to 30.5 after 5 years\' service
• up to 4 days additional leave during the Christmas closure period
• Access to Discount Schemes at multiple retailers
• Enrolment into the NEST Pension Scheme

If you feel you are the right candidate for this ILR Data and Compliance Officer role, then please click apply now! Closing date:- 27 November 2025

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, and expects all staff to share this commitment. The successful applicant will be required to undertake appropriate safeguarding checks which includes an enhanced DBS check as well as providing proof of right to work in the UK.