IFA Administrator Support Role

AR Recruitment; United Kingdom; On-site; GBP 24,000 - 28,000; Part time

Benefits offered by this job

Free onsite parking

Full pension

Exam funding and training

Job summary

AR Recruitment identifies an experienced IFA Administrator for a fast-growing wealth management practice in the UK. The role blends client relationship support, back-office processing, and platform liaison to support advisory teams and client journeys.

The position offers flexible hours (full or part-time) and an opportunity to work closely with Chartered Financial Planners, with exam funding and ongoing training as part of the package. Office-based with parking is provided.

Qualifications

• Financial services experience preferred, especially in wealth management or IFA support.
• Proficiency with general desktop tools; Intelliflo familiarity is a plus.
• Exposure to major investment platform wrappers (AJ Bell, Aviva, Aegon, RL, Prudential).
• Progress toward CF1-5 or CF or CF modules is advantageous.
• GCSE Maths and English at grade A-C (or equivalent).

Responsibilities

• Manage client communications and schedule meetings.
• Process new business applications and online tracking wrappers.
• Coordinate with tier-one investment platforms to obtain quotes and illustrations.
• Ensure active client files comply with internal and external regulations.
• Maintain records and escalate any issues per regulatory standards.

Skills

Client relationship tracking

Platform liaison

Regulatory compliance

TCF/Consumer Duty

Work prioritisation

Education

GCSE Maths & English

Tools

Intelliflo

Word

Excel

Outlook

Job description

IFA Administrator | High-Growth Forward-Thinking Support Role

Position Type Full or Part-Time

Tech Ecosystem Intelliflo / Platforms

Location Profile Office / Free Parking

Are you an experienced wealth management support professional looking for premier IFA Support roles UK wide that offer genuine career progression? We are representing a forward-thinking independent financial planning business with significant growth strategies. This practice operates on the absolute core belief that clients can only receive premier advisory outcomes where the firm remains completely whole-of-market and puts the client's financial master plan first.

From day one, you will step into an active framework supporting the firm's established client relationships, whilst receiving direct personal mentorship, training, and exam funding from the firm's elite Chartered Financial Planners. As an integral member of a collaborative, tech-forward team, you will have the unique opportunity to help shape systems and back-office infrastructure as the business scales.

Core Duties & Administration Responsibilities

This specialized IFA Administrator jobs blueprint requires high attention to detail and a passion for managing accurate process flows:

• Client Relationship Tracking: Securely manage client communications, answer incoming inquiries, take detailed structural notes, and coordinate smooth meeting schedules.
• Whole-of-Market Processing: Process new business applications and online tracking wrappers resulting from advice matrices delivered to new and existing clients.
• Platform & Provider Liaison: Coordinate with tier-one investment platforms and providers to obtain information, accurate quotes, illustrations, and underlying policy structures for portfolio analysis.
• Regulatory Compliance Management: Ensure all active client files are fully compliant with the internal Compliance Manual, administration workflows, and broader external regulatory rules.
• Consumer Duty Alignment: Fully comply with the principles of Treating Customers Fairly (TCF) and updated Consumer Duty standards across all administrative workflows.
• Risk Escalation: Maintain accurate records of all electronic or written third-party communications, reporting any technical breaches or client complaints immediately to the director.

Team Dynamic & Collaborative Support

• Financial Advisors and dedicated Support Teams operate as a unified squad, delivering premium client solutions seamlessly irrespective of Advisor availability.
• Work collectively with all administrative and technical staff in clear furtherance of the firm’s development, processing metrics, and long-term business growth objectives.
• Execute all reasonable requests and administrative tasks requested by the management team with high efficiency and professional courtesy.

Experience, Technical Skills & Qualifications

To be highly competitive for this premium Financial Planning Administrator vacancy, candidates should match the following criteria:

• Industry Support Background: Prior financial services experience is highly preferred, specifically tracking a dedicated background inside an independent wealth management or IFA support ecosystem.
• Back-Office Tech Competency: High proficiency across general desktop applications (Word, Excel, Outlook). Direct familiarity with the Intelliflo ecosystem is preferred but not essential, as full systems training will be provided.
• Platform Capabilities: Practical exposure to major investment platform wrappers, including AJ Bell, Aviva, Aegon, Royal London, Prudential, or companion custody platforms.
• Technical Qualifications: Financial planning qualifications are not an absolute prerequisite, but structural progress toward modules like FPC 1, 2, 3 or CF 1-5 will be considered a distinct advantage.
• Core Education: Validated GCSE Grade A to C (or modern equivalent numerical scores) across Mathematics and English.

Key Performance & Interpersonal Strengths

• Predictable Outcomes: The absolute capability to achieve agreed business outcomes and manage processing steps without needing constant micromanagement.
• Workload Prioritisation: Strong interpersonal communication abilities combined with the focus required to plan, multi-task, and balance accurate report-writing pipelines.
• Professional Integrity: The character and empathy required to guide a professional perspective clearly while maintaining a supportive relationship with the customer.

Submit a Confidential Career Inquiry

Working Hours Note: Part-time configurations will be fully considered (minimum 20 hours, highly flexible around school schedules, but candidate must be prepared to anchor office operations on Fridays).

Package & Benefits: Negotiable base salary between £24,000 – £28,000 based completely on experience, full pension, comprehensive employee benefits, free onsite parking, and 100% corporate coverage for professional exams and training tracks.