IFA Administrator

Blakemore Recruitment; Chatham; On-site; GBP 36,000 - 44,000; Full time

Benefits offered by this job

Modern office setting

Stable, long-term career opportunity

Supportive team environment

Job summary

An experienced Financial Planning Administrator is needed in Maidstone to support Financial Advisers with new and existing business, ensuring accuracy and high client service. You will handle illustrations, quotations, letters of authority, and maintain client portfolios, while coordinating adviser diaries and scheduling.

Ideal candidates have recent IFA/Financial Planning Administrator experience, be well-presented, numerate, detail‑oriented, and proficient in Microsoft Office and Excel; join a

Qualifications

• Recent experience working as an IFA / Financial Planning Administrator is essential.
• Strong numeracy and accuracy.
• Proficient in IT systems including Microsoft Office and Excel.

Responsibilities

• Process new business and client portfolios accurately and on time.
• Prepare illustrations, quotations and pre-populate applications.
• Liaise with product providers and platforms for new business.
• Maintain adviser diaries and schedule appointments.
• Support the wider team with ad hoc admin tasks.

Skills

Organisational skills

Attention to detail

Communication skills

Independent worker

Tools

Microsoft Office

Excel

Job description

Experienced Financial Planning Administrator

Location: Maidstone, Kent

Salary: £40,000

Job Type: Full-time, Permanent

Recruiter Opportunity

We are currently working with a well-established and highly regarded Independent Financial Planning firm in Maidstone who are looking to recruit an experienced Financial Planning Administrator to join their growing team.

This is an excellent opportunity for a professional and detail-oriented administrator with strong IFA experience who is looking to join a busy, client-focused environment offering stability and long-term career prospects.

The Role

You will provide comprehensive administrative support to Financial Advisers, ensuring the efficient processing of new and existing business while delivering a high standard of client service.

Key Responsibilities

• Online processing of new business applications for retail clients across Pensions, Investments and Protection in a timely and compliant manner
• Liaising with a wide range of product providers and platforms
• Ongoing servicing and maintenance of existing client portfolios
• Producing illustrations and comparison quotations, including collating supporting literature and pre-populating applications
• Processing Letters of Authority
• Updating client portfolios for annual reviews and preparing review packs and reports
• Managing adviser diaries, including scheduling and rescheduling appointments
• Handling ad hoc administrative tasks to support the wider team
• Occasionally meeting and greeting clients and visitors to the office

About You

• Recent experience working as an IFA / Financial Planning Administrator is essential
• Professional, articulate and well-presented
• Strong organisational skills with the ability to manage a busy workload
• Excellent attention to detail with strong numeracy and accuracy skills
• Confident communicator with good written and verbal communication
• Ability to work both independently and as part of a team
• Competent in IT systems, including Microsoft Office and Excel

What's on Offer

• Salary of £40,000
• Opportunity to join a supportive and professional financial planning firm
• Stable, long-term career opportunity within a growing business
• Positive team environment and modern office setting