Human Resources Operations Coordinator

Anemoimarine; City Of London; Hybrid; GBP 40,000 - 45,000; Full time

Job summary

A maritime technology company is seeking an HR Operations Coordinator to manage recruitment, onboarding, and HR operations. This hybrid role involves two fixed days in the London office and focuses on delivering a high-quality employee experience. Candidates should have at least 4 years of HR experience, including HRIS ownership and payroll coordination. The position offers a competitive salary of £40,000–£45,000, along with various employee benefits and genuine opportunities for progression to HR Manager roles.

Benefits

Competitive salary + annual bonus

Private Medical Insurance

Employee Assistance Programme

Life Assurance

Workplace Pension

25 days’ holiday + bank holidays

Bike-to-work scheme

Qualifications

• Minimum 4 years’ experience in HR operations.
• Experience in HRIS ownership and system administration.
• Strong written communication skills with high accuracy.

Responsibilities

• Manage end-to-end recruitment coordination process.
• Prepare contracts and new starter forms.
• Ensure HRIS data accuracy and produce HR KPI reports.

Skills

High attention to detail

Strong organizational skills

Tech-savvy

Strong problem-solving ability

Education

CIPD certified

Tools

HRIS

Job description

HR Operations Coordinator

At Anemoi, we’re transforming the maritime industry with cutting‑edge Rotor Sail technology that brings modern engineering and sustainability together. From our headquarters in the UK and our production base in China, we design, build and deliver advanced automated wind‑assisted propulsion systems that help shipowners and operators reduce fuel consumption and emissions — propelling the shipping industry towards a cleaner, more sustainable future.

Our ambition is bold but clear: to save 1,000 tonnes of CO₂ every day by installing 500 Rotor Sails by 2030. Imagine fleets of vessels crossing the world’s oceans using our Rotor Sail systems, harnessing renewable wind power to operate more efficiently and responsibly. We’re making that a reality, one installation at a time.

In this newly created position as HR Operations Coordinator, you’ll work closely with the Head of HR and play a key role in delivering a consistent, high‑quality employee experience across recruitment, onboarding, HR systems, payroll coordination and HR reporting.

This is a hybrid role, with two fixed days in the London office (Tuesday and Wednesday).

Salary: £40,000–£45,000 (this is the full budget for the role)

Key Responsibilities

Recruitment Coordination

• Managing the end‑to‑end recruitment coordination process: job adverts, CV screening and interview scheduling
• Liaising with hiring managers and external recruitment agencies
• Supporting a positive candidate experience and maintaining clear communication

Onboarding & Induction

• Preparing contracts, new starter forms and offer documentation
• Liaising with Finance to set up payroll
• Delivering HR induction sessions
• Coordinating first‑week introductions with heads of department
• Supporting the wider business with setting up functional inductions

HR Operations & Systems Management

• Owning the HRIS: ensuring data accuracy, updating records and producing HR KPI reports
• Managing employee documentation and personnel files
• Managing the shared HR inbox and responding to routine queries (e.g. policy clarification)
• Supporting policy implementation and process compliance across the business

Absence & Leave Management

• Recording and monitoring annual leave, sickness and other absences
• Producing absence and leave reports for managers and payroll

Payroll Coordination

• Preparing monthly payroll inputs, including new starters, leavers, salary changes and unpaid leave
• Ensuring all data provided to Finance is accurate, complete and on time

Offboarding

• Coordinating resignation and termination processes
• Ensuring all leaver documentation, system updates and data changes are completed smoothly

Additional Support

• Supporting the Head of HR with operational HR tasks and improvement projects
• Contributing ideas to enhance and streamline HR operations as the business scales

Essential Experience & Qualifications

• CIPD certified
• Minimum 4 years’ experience in HR operations (not general admin), including:
  • HRIS ownership and system administration
  • End‑to‑end onboarding and offboarding
  • Preparing and submitting monthly payroll changes
• Experience working in a fast‑paced, scaling organisation
• Demonstrated ability to manage confidential information responsibly
• Proven experience preparing HR documentation (contracts, offer letters, formal correspondence)
• Strong written communication skills with a high level of accuracy and professionalism

Essential Skills & Behaviours

• High attention to detail and strong organisational skills
• Confident working independently and owning processes end‑to‑end
• Tech‑savvy, with the ability to learn new systems quickly
• Reliable, punctual and comfortable working at pace
• Strong problem‑solving ability and a willingness to improve processes

What You’ll Get

• Ownership of the HR operations function
• Opportunity to shape and improve HR processes as the business grows
• Exposure across all areas of HR operations without ER casework
• Genuine progression opportunities to HR Manager / HR Operations Manager within 2–3 years

Benefits

• Competitive salary + annual bonus
• Private Medical Insurance with Vitality
• Employee Assistance Programme
• Life Assurance
• Workplace Pension (Aviva)
• 25 days’ holiday + bank holidays
• Hybrid working – 2 fixed days in the London office (Tues & Wed)
• Bike‑to‑work scheme