Human Resources Assistant

University of Florida; Royal Hillsborough; On-site; GBP 40,000 - 60,000; Full time

Job summary

An educational institution in the United Kingdom is seeking a Human Resources Assistant to support critical HR processes and manage hiring compliance. The ideal candidate will have a high school diploma and three years of relevant experience. This is a full-time, on-site position offering a salary of $21.00-22.50 per hour plus excellent benefits.

Benefits

Excellent benefits

Qualifications

• High school diploma or equivalent and three years of relevant experience.

Responsibilities

• Support critical HR processes such as I-9, e-verify, and reverification.
• Generate Enterprise Analytics GA tuition waivers report.
• Download visa status report and follow-up with J1 and F1 holders.
• Support hiring and epaf processing including visa documents.
• Verify new hire employment and education.
• Coordinate safety training seminars.
• Submit monthly reports on AED units.

Job description

Overview

Classification Title: Human Resources Assistant

Classification Minimum Requirements: High school diploma or equivalent and three years of relevant experience.

Responsibilities

• Support critical HR processes such as I-9, e-verify, and reverification for the center.
• Generate Enterprise Analytics GA tuition waivers report and notify HR Generalist of any errors.
• Use Enterprise Analytics to download visa status report and follow-up with J1 and F1 holders to maintain compliance with US Immigration.
• Support all aspects of hiring and epaf processing, including OPS, TEAMS, Faculty and J1 and H1B visa documents and processes.
• Make Person Hub changes, if necessary, to the extent the unit can access making changes in person hub. Manages new hire employment verification, education verification, and reference checks.
• Support new hire international paperwork. Coordinate GCREC Teams page content.
• Coordinate safety training seminars with UF Environmental Health and Safety Administration. Perform Monthly testing of AED equipment.
• Order replacement safety AED equipment as needed.
• Submit monthly report on Automated External Defibrillator (AED) units. Sets up physical exams as needed for roles.
• Assist with Center functions such as registration, serve lunch and distribute information for groups and other duties as assigned.
• Update Master Employee Supervisor list, and GCREC online directory. Assisting HR Gen with onboarding process improvements.
• Review faculty Excel worksheets bi-weekly to ensure personnel distributions reflect information in the DBT. Update changes found in DBT.
• Update bi-weekly pay to unit and faculty Excel worksheets, for appropriations, miscellaneous, foundation and other non-project funds.
• Post all salary retro distributions to faculty Excel worksheets for appropriations, miscellaneous, foundation and other non-project funds.
• Enters initial payroll distributions for new hires.
• Assists with end of fiscal year rollover for state funded positions.
• Prepares paperwork and process deposits for rent collection, diagnostic lab revenue, workshop revenue, and vendor or individual refunds.
• Process journal entries as needed. Assist with annual inventory of assets.
• Perform monthly comparison of general ledger and transaction detail reports, from Enterprise Analytics, and report any discrepancies to the Administrative Services Manager. Generate reports in Enterprise Analytics as requested.

Qualifications

• Required: High school diploma or equivalent and three years of relevant experience.
• Preferred: High school diploma or equivalent and three years of relevant experience.

Benefits and Salary

Expected Salary: $21.00-22.50 /hour plus excellent benefits

Special Instructions to Applicants

Please upload resume by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

This is a full-time, 100% on site position.

Health Assessment Required: No