Human Resources Assistant

Venesky Brown; City of Edinburgh; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A public sector organisation in Edinburgh is looking for an HR Assistant for a 2-month contract at a rate of £14.11/hour. This role includes managing employee records, supporting HR reporting, and ensuring confidentiality. Candidates should be educated to HNC with strong organisational skills and experience in HR or L&D. This is a hybrid-based position that offers an excellent opportunity to engage in various HR processes.

Qualifications

• Evidence of an ongoing commitment to CPD.
• Experience in HR and/or L&D in a commercial and/or public sector.

Responsibilities

• Keep employee records and information on our HR system up to date.
• Support regular HR reporting from systems.
• Help to plan and manage migration away from paper-based personnel files.
• Maintain log of HR policies including tracking review dates.
• Liaise with suppliers and finance colleagues on HR-related payments.
• Support key HR processes such as induction, recruitment, and leavers process.
• Proactively manage a variety of trackers and systems in the HR team.

Skills

Strong administration and organisational skills

Excellent customer service

Strong communication and interpersonal skills

Microsoft office skills – PowerPoint, Access, Excel, MS Teams, Sharepoint

Ability to work to tight deadlines

Team work and collaboration skills

Highly confidential and discreet

Good problem solver

Education

Educated to HNC

A relevant degree ideally within HR (CPP or CIPD)

Job description

Overview

Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit an HR Assistant for a 2 month contract on a rate of £14.11/hour PAYE. This role will be hybrid based.

Responsibilities

• Keep employee records and information on our HR system up to date, undertaking regular audits
• Support regular HR reporting from systems to Executive Team, Board and ad hoc reporting where required
• Help to plan and manage migration away from paper-based personnel files, working with our data protection officer
• Maintain log of HR policies including tracking review dates, highlighting review deadlines and managing input from the HR team
• Liaise with suppliers and finance colleagues on HR-related payments, invoices and purchase orders and new supplier forms
• Manage updates to action trackers, agendas and other documentation
• Work with the highest level of confidentiality and integrity
• Support the delivery of Learning and Development activity across the organisation, including:
• Organising training for employees across the organisation
• Acting as an administrative user for our online learning platforms
• Managing queries to HR through our HR Enquiries inbox, escalating where necessary to the appropriate HR contact
• Apply knowledge to assist employees with queries and navigation of HR Systems, iHasco, Linkedin Learning and HR related documents on the Information Store
• Support key HR processes such as induction, recruitment and leavers process, ensuring the appropriate processes are followed
• Proactively manage a variety of trackers and systems in the HR team
• Support on the evaluation of new and existing roles using our Job Evaluation methodology

Essential Skills

• Educated to HNC
• Evidence of an ongoing commitment to CPD
• Strong administration and organisational skills required for this role
• Highly confidential and discreet
• Good problem solver
• Excellent customer service
• Strong communication and interpersonal skills
• Microsoft office skills – PowerPoint, Access, Excel, MS Teams and Sharepoint
• Ability to work to tight deadlines
• Delivering high quality and accurate outputs
• Team work and collaboration skills
• Experience in HR and/ or L&D in a commercial and / or public sector

Desirable Skills

• A relevant degree ideally within HR (CPP or CIPD)
• Working towards CIPD accreditation
• Experience of maintaining HR systems
• Minute and note-taking
• Experience working in an HR team dealing with all aspects of a confidential workload