Human Resources Assistant

Ctrl Alt; Belfast City District; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Stock options

Private healthcare

26 days annual leave plus birthday off

MacBook and equipment

Salary sacrifice schemes

Learning budget

Central offices in London, Belfast,/Du

Job summary

Ctrl Alt in Belfast is hiring for an HR Administrator to join the People team. You’ll manage HRIS records, onboarding, payroll coordination, and benefits administration in a fast-moving fintech environment.

Join a scale-up with ownership, practical impact, and opportunities to shape both processes and culture across the UK, Ireland, and UAE. You’ll work with HiBob and Teamtailor, supporting recruitment and learning initiatives.

Qualifications

• Hands-on HR administration experience or similar admin role.
• Experience maintaining records and deadlines.
• Able to manage several tasks and follow up.
• Strong written and verbal communication.
• Confidentiality awareness and professional discretion.
• Willing to learn new systems and take responsibility.

Responsibilities

• Keep HRIS and employee records accurate, update roles, pay, reporting lines, leave balances.
• Prepare contracts and letters using templates; track renewals and end dates.
• Coordinate onboarding and offboarding; equipment and access.
• Work with payroll to collect forms and deadlines; resolve discrepancies.
• Help Compliance build the annual training plan and track completion.
• Explore approved AI tools to reduce repetitive work and test improvements.
• Manage benefits administration: health insurance and pensions.
• Support recruitment through interview scheduling and Teamtailor updates.
• Keep probation check-ins and performance reviews on track.
• Maintain compliance records: right-to-work, visa expiry, policy acknowledgments.
• Assist with introductions, events, and recognition activities.
• Answer routine employee questions; escalate sensitive matters.
• Keep handbook content and templates current; coordinate invoices and equipment records.

Skills

HR administration

Data accuracy

Multitasking

Communication

Confidentiality

Tools

HiBob

Teamtailor

Job description

Ctrl Alt is designing and operating the on-chain infrastructure powering digital capital markets globally. We bring together a unique blend of expertise in financial markets and cutting-edge in-house technology to deliver tailored, compliant solutions in the alternative assets space. Since launching in 2022, we’ve tokenized assets across real estate, private credit, funds, litigation finance and more.

We’re building a high-performance, people-first culture where ambitious individuals can thrive. We move fast, think big and hold ourselves to a high bar, while keeping things collaborative, open and genuinely fun. At Ctrl Alt ideas win on merit, teams work closely with leadership, and everyone has a voice in shaping what we build next.

We believe that hard work should come with real reward. You won’t just join a company - you’ll help build one. Last year alone, we grew from 17 to 50 people, and this year we’re going faster and further. That means real responsibility, meaningful impact, and the opportunity to grow alongside a company that’s redefining the future of finance through the tokenization of alternative assets.

If you’re excited by scale-up energy, ownership, and the chance to help shape both a business and a culture, Ctrl Alt is where you can do the most rewarding work of your career.

The Opportunity

Join Ctrl Alt’s People team in Belfast and gain broad exposure to HR in a fast-moving business. You’ll work closely with colleagues across the UK, Ireland and UAE, building experience across the employee journey and getting involved in projects that shape how we support our people.

This is a varied role with plenty of room to contribute. We’re looking for someone motivated and curious, who wants to take ownership, bring ideas and see the impact of their work. You’ll have the opportunity to build your skills through practical experience and meaningful responsibility.

You’ll enjoy this role if you like a busy environment, take pride in doing things well and want responsibility. We’ll expect you to show initiative, think ahead and follow things through, with guidance and support as you learn. If you’re ready for more variety and a challenge, this could be a great next step in your HR career.

What you'll be doing

• Keeping our HRIS (HiBob) and employee records accurate, including approved changes to roles, pay, reporting lines, working arrangements and leave balances.
• Preparing contracts and employee letters using approved templates, coordinating approvals and signatures, and tracking renewals and end dates.
• Coordinating onboarding and offboarding, from starter documents, checks and welcome materials to equipment, system access and leaver arrangements. Following up with the right people to make sure everything is ready on time.
• Working with payroll to collect starter and tax forms, check monthly changes, investigate discrepancies and prepare accurate information by the agreed deadlines.
• Helping Compliance build the annual training plan, organise training and track completion, identifying gaps and following up on outstanding requirements.
• Exploring how approved AI tools and automation can reduce repetitive work and improve accuracy. Helping test improvements, checking outputs and resolving issues with the team.
• Managing benefits administration, including health insurance and pensions, enrolments, changes, renewals and provider follow-up.
• Supporting recruitment through interview scheduling, candidate communications, Teamtailor updates and the handover from an approved offer into onboarding.
• Keeping probation check-ins and performance reviews on track through scheduling, preparation and timely follow-up with managers.
• Maintaining compliance records, including right-to-work and visa expiry trackers, policy acknowledgements and equality monitoring information, and preparing evidence for review.
• Helping with employee introductions, recognition, anniversaries and events, including bookings, attendance and practical arrangements.
• Answering routine employee questions using agreed guidance, and referring sensitive matters or decisions to HR manager.
• Keeping handbook content, process guides and templates current. Tracking People-team actions and coordinating supplier invoices, renewal reminders and equipment records with Finance and IT.

This role will be a great fit if you:

• Have some hands-on experience in HR administration or another administrative role involving accurate records and deadlines. Experience gained through an internship or placement counts.
• Have experience maintaining records, checking documents or working with data, and can explain how you check your work for accuracy.
• Can manage several tasks or deadlines, keeping track of what is outstanding and following up with others.
• Can spot a problem, anticipate the next step or improve how something was done without waiting to be asked.
• Can write clear, professional emails and communicate confidently with colleagues, candidates and suppliers.
• Understand the importance of confidentiality and know when to ask for guidance before sharing information or making a decision.
• Are motivated to develop in HR, comfortable learning new systems and willing to take on responsibility, ask questions and act on feedback.

Nice to haves:

• Familiarity with HiBob, Teamtailor or similar HR and recruitment systems.
• Experience supporting payroll, benefits administration or training coordination.
• Experience using AI or automation to improve a task or process.
• CIPD study or a relevant qualification.

Our Benefits

Join a scaling fintech building the next generation of investment banking. You’ll work at the intersection of capital markets and cutting-edge blockchain technology, helping drive and shape the future of financial infrastructure.

What it’s like working at Ctrl Alt

Build and own the future of finance

Take real responsibility in shaping digital capital markets, with the autonomy to lead decisions and drive impact.

Solve meaningful problems with exceptional people

Tackle complex challenges at the intersection of finance and technology alongside leaders with experience from Morgan Stanley, Credit Suisse, UBS, and Revolut.

Grow fast in a high-performance environment

Stretch beyond your comfort zone through close collaboration, rapid feedback, and continuous learning.

Innovate and make your mark

Bring bold ideas to life and influence our platform, products, and how we operate from day one.

How we support you

• Competitive salaries with regular reviews that reflect your impact, performance, and progression.
• Generous stock options so you directly share in the company’s growth and long-term success.
• Premium private healthcare to support your physical wellbeing.
• 26 days of annual leave, plus your birthday off, and regional bank holidays
• An enhanced parental leave policy to support you and your family at every stage.
• A MacBook, screens, and any additional equipment you need to perform at a high level.
• Access to salary sacrifice schemes covering childcare, groceries, EV cars, tech, pensions, bikes, and subscriptions.
• Modern, centrally located offices in London, Belfast, Dundalk, and Dubai - designed for collaboration and focus.
• An annual learning and personal development budget for training, exams, certifications, and qualifications - whatever helps you move forward.