Human Resources Administrator

Rainbow Trust Children's Charity; Leatherhead; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Pension scheme 5%

Life assurance

Flexible working hours

25 days annual leave + HOL

Employee Assistance Programme

Job summary

Rainbow Trust Children's Charity is seeking a Human Resources Administrator to support the small HR team with high-quality administrative tasks and to provide first-line HR advice to all staff. Reporting to the HR Manager, you will handle HR enquiries, onboarding and offboarding, recruitment administration, documentation, and HR database upkeep.

This Leatherhead-based role offers a collaborative environment with opportunities for training and development, and a benefits package including

Qualifications

• Experience in HR administration and providing first-line HR advice.
• Ability to handle confidential information with discretion.
• Strong communication and stakeholder management skills.
• Experience supporting recruitment, onboarding and offboarding.

Responsibilities

• Provide high-quality administrative support to the HR team.
• Handle HR & recruitment enquiries, onboarding and offboarding of staff.
• Manage the HR database and produce contractual documentation.
• Support the delivery of internal training and related admin.

Skills

Friendly, warm & socially focused

Effective communicator

Calm, resilient & adaptable

Helpful & supportive team member

Conscientious & disciplined

HR knowledge or CIPD in progress

Education

CIPD qualification or studying

Job description

• Interview dates: Interview dates to be confirmed
• Salary: Up to £26,000 plus cost of CIPD Level 3 training qualification

• Location: Leatherhead, Surrey
• Closing date: 31 October 2026
• Interview dates: Interview dates to be confirmed
• Salary: Up to £26,000 plus cost of CIPD Level 3 training qualification

Rainbow Trust

About The Role

We are looking to appoint a Human Resources Administrator to support the small Human Resources team by offering high-quality administrative support and providing first-line HR advice to all employees.

This is an exciting time for a confident and enthusiastic HR professional to join our ambitious charity. We have a clear vision for growth and a strong sense of values - our key asset is our people.

Reporting to the HR Manager, this varied, generalist HR role will provide support and guidance to employees on all HR related matters. They will play a vital role in ensuring a high-quality employee experience, with responsibility for efficient and accurate HR administration including managing HR & recruitment enquiries, onboarding and offboarding of staff, managing the recruitment process, producing contractual documentation, managing the HR database and supporting the delivery of internal training.

Download The Full Job Description & Person Specification

What we're looking for:

• Friendly, warm and socially focused – you are a self-motivated, practical problem-solver, able to build effective working relationships.
• An effective communicator – you have strong interpersonal skills and are able to manage multiple tasks and deadlines, while being aware of and responsive to, the needs and concerns of others.
• Calm, resilient and adaptable – you're able to handle confidential and sensitive information with complete discretion.
• A helpful and supportive team member - you work at a faster-than-average pace with a sense of urgency, using your initiative to get things done quickly and correctly, and you work collaboratively to achieve the best results.
• A conscientious and disciplined approach to work – you are a self-starter who is well organised, with a high level of attention to detail and accuracy and able to work independently, following established guidelines efficiently.
• Applications will be particularly welcome from those with a working knowledge of HR, you may be CIPD qualified, working towards a qualification or keen to do so.

Why join us?

We're Proud To Be a Two-Star Best Companies Top 50 Mid-sized Organisation And a Top 10 Charity, And We're Committed To Creating a Great Place To Work. You Will Benefit From

• Pension scheme where we contribute 5% of your salary and you contribute at least 3%.
• A life assurance scheme for all employees which provides a death in service benefit of three times' basic pay.
• Flexible working hours to balance home and working life.
• 25 days of annual leave plus public holidays - rising to 26 days after 1 year, 27 days after 5 years and 30 days after 11 years, with an additional 5 days to use in your 10th or 20th year of service (pro rata for part time).
• The option to buy/sell annual leave, as well as additional leave for your birthday, wedding/civil ceremony and an extra half day off for Christmas shopping.
• Time off in Lieu.
• Employee Assistance Programme with access to remote GP, counselling, physiotherapy, resources to support your mental health and financial wellbeing, as well as a 24/7 helpline via Help@Hand.
• Family friendly policies, focused on employee wellbeing, and an active cross-organisational wellbeing group running a number of initiatives throughout the year.
• Access to the Blue Light Card Scheme, and other rewards and discounts.
• Bike to work, season ticket loan and payroll giving schemes.
• A recommend a friend recruitment bonus scheme.
• Robust training and development programmes to support your learning and growth.

If you'd like to find out more about these benefits and working with us, please visit our why work with us page.

More information about us and our recruitment process can be found in our Candidate Pack.

About Us

Rainbow Trust Children's Charity enables families who have a child with a life-threatening or terminal illness to make the most of time together, providing expert, practical and emotional support, where they need it for as long as it is needed. For families living with childhood illness, time is everything. Right now, there are too many families coping alone with no support, no time to think, no time to make memories and no time for each other. We believe that no family should go through this alone, so we are here to change that.

Download our Candidate Pack

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Interviews will take place at our Head Office in Leatherhead. We will only contact those applicants who have been successful. If you require any adjustments during the interview process, please let us know.

An enhanced DBS disclosure will be required for this post.

Rainbow Trust is committed to safeguarding and promoting the welfare of children and young people and expects all employees to share this commitment.

Rainbow Trust is an equal opportunities employer, and we welcome applications from all backgrounds.