Human Resources Admin Team Supervisor

University Hospital Southampton NHS Trust; Southampton; On-site; GBP 24,000 - 32,000; Part time

Job summary

University Hospital Southampton NHS Trust is seeking a part-time Human Resources Admin Team Supervisor to support the Employee Relations Services. The role is fixed-term for 12 months to cover maternity leave, 22.5 hours per week and onsite attendance required.

The post reports to a Senior Employee Relations Consultant and involves supervising a small admin team. Applicants should have strong admin experience, be proficient in Word/Excel, and capable of producing reports from ER data.

Qualifications

• GCSEs including English and Maths or equivalent.
• HNC or equivalent qualification/experience.

Responsibilities

• Provide HR advisory support to managers.
• Lead on maternity and leave queries.
• Maintain ER Tracker and generate reports.
• Oversee ER Administrators and recruitment.
• Coordinate hearings and manage records.

Skills

HR advisory

Case management

Line management

Data reporting

Stakeholder engagement

IT skills

Education

GCSE English & Maths

HNC

Tools

Microsoft Word

Microsoft Excel

NHS ESR

Job description

University Hospital Southampton NHS Trust

Human Resources Admin Team Supervisor

The closing date is 15 November 2026

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Please see below for detailed job description of the role.

Job Title: Human Resources Admin Team Supervisor

Contract: Fixed Term 12 Months - Covering Maternity Leave until November 2027

Hours: 22.5 per week (0.6 wte)

Previous applicants to the 'ER Coordinator' role need not apply.

Job summary

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Please see below for detailed job description of the role.

Job Title: Human Resources Admin Team Supervisor

Contract: Fixed Term 12 Months - Covering Maternity Leave until November 2027

Hours: 22.5 per week (0.6 wte)

Previous applicants to the 'ER Coordinator' role need not apply.

Under current Home Office rules, this role is not eligible for Skilled Worker visa sponsorship. Applications and CVs should reflect your own skills and experience. Where these have been primarily generated using artificial intelligence (AI), we may choose not to consider your application. This role requires onsite attendance for a minimum of two days per week.

Main duties of the job

This is an exciting opportunity to join our team at 22.5 hours per week.

The Human Resources Admin Team Supervisor plays a pivotal role in supporting the Employee Relations (ER) Services department to deliver a high-performing, efficient, and compliant HR service aligned with UHS standards.

The role is both administrative and advisory, you must have experience in supervising and managing a small admin team. The role will also require a blend ofstrong administration and organisational skills, and interpersonal effectiveness in a busy Employee Relations department.

The role reports to a Senior Employee Relations Consultant and works closely with the ER team. You must have previous experience in a customer facing role along with excellent use of word and excel and experience in using other tracking and database systems. You will also need to be able to produce and manipulate reports.

About us

University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.

Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.

We believe that using technology wisely shows strong time management and commitment to innovation. However, personalizing your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.

At UHS we're committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.

At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We're committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.

Job description

Job responsibilities

In this role, your key responsibilities will include:

• HR Advisory Support: Provide timely and accurate advice on core HR policies, AFC Terms and Conditions, and procedures to managers and employees.
• Case Management: Lead on maternity, parental leave, and support leave queries; manage Employment Tribunal documentation and hearing coordination.
• Database Oversight: Maintain and update the ER Tracker system, ensuring accurate case entries and reporting.
• Hearing Coordination: Organise disciplinary and dismissal hearings, including complex cases involving doctors, ensuring compliance with MHPS timeframes.
• Training & Development: Deliver training sessions on maternity policies, ER Tracker usage, and support team development.
• Stakeholder Engagement: Build strong relationships with managers, union reps, and other stakeholders to facilitate effective ER processes.
• Administrative Duties: Minute-taking, report generation, data cleansing, reference checking, and maintaining ER mailbox and Staffnet content.
• Line Management: Oversee ER Administrators, including recruitment, performance management, and workload prioritisation.

Person Specification

Qualifications

Essential

• Good standard of general education (i.e. 5 GCSE's, including English and Maths, or equivalent level of qualification)
• HNC or equivalent qualification/experience

Desirable

• Level 3 CIPD or equivalent

Experience

Essential

• Recent experience in a busy administrative environment.
• Previous experience in a customer facing role
• Intermediate use of word and excel
• Experience using databases and tracking systems including manipulation of data and producing reports
• Experience of supervising and managing a small team

Desirable

• Previous experience in a similar role, administering HR issues
• Experience of working in a healthcare environment
• Experience using the NHS Electronic Staff Record (ESR) HR and Payroll system

Skills / Knowledge

Essential

• Able to build relationships and communicate with senior leaders and able to be persuasive
• Ability to communicate sensitive and complex information both internally and externally

Desirable

• Familiarity of NHS conditions of service and Trust policies and procedures
• An understanding of basic employment law and data protection issues
• Understanding of employment law and data protection issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospital Southampton NHS Trust

Address

University Hospital Southampton

Tremona Road

Southampton

SO16 6YD

United Kingdom

Employer's website

https://www.uhs.nhs.uk/home.aspx (Opens in a new tab)