HSSE Technical Coordinator

Taylor Hopkinson; Glasgow; On-site; GBP 26,000 - 36,000; Full time

Job summary

Taylor Hopkinson is seeking an HSSE administrative support role to assist in maintaining the HSSE Management System and related documentation. The position focuses on administration, document control, reporting and coordination across project teams.

Applicants should have experience supporting an HSSE function, knowledge of CDM 2015 and ISO 45001, and strong skills in MS Office and SharePoint. On-site work in the UK with travel as required.

Qualifications

• Experience supporting an HSSE function and coordinating documentation.
• Experience in construction, infrastructure or offshore wind projects is advantageous.
• Strong organisational and planning skills with high attention to detail.

Responsibilities

• Provide technical and administrative support to the HSSE function.
• Develop, format and maintain HSSE procedures, plans, templates and guidance documents.
• Coordinate and track contractor HSSE documentation including RAMS, training records and certificates.
• Maintain HSSE registers, trackers and databases with up-to-date information.
• Produce weekly and monthly HSSE reports and dashboards.
• Support audits, inspections and assurance activities and track corrective actions.

Skills

HSSE administration

Document control

Microsoft Office

SharePoint

ISO 45001

CDM Regulations 2015

Report writing

Education

NEBOSH/IOSH qualification

Tools

SharePoint

Prism

Omega

Job description

Responsibilities

• Provide technical and administrative support to the HSSE function.
• Develop, format and maintain HSSE procedures, plans, forms, templates and guidance documents.
• Support the development and maintenance of HSSE assurance questionnaires, verification tools and audit documentation.
• Maintain the HSSE Management System documentation and document registers.
• Coordinate and track contractor HSSE documentation, including RAMS, competency records, training records, insurance certificates, appointments and mobilisation information.
• Maintain HSSE registers, trackers and databases, ensuring information remains accurate and up to date.
• Support mobilisation and readiness activities by coordinating required HSSE documentation and evidence.
• Produce weekly and monthly HSSE reports, dashboards and performance information.
• Coordinate HSSE meetings, prepare agendas, record minutes and monitor actions through to completion.
• Support audits, inspections and assurance activities by maintaining evidence and tracking corrective actions.
• Ensure effective document control, filing and record management throughout the project lifecycle.
• Identify opportunities to improve HSSE administration, document control and assurance processes.
• Assist in the development and maintenance of HSSE training materials, inductions packs, awareness/focus campaigns.
• Prepare and issue HSSE communications, bulletins and safety alerts.
• Maintain the HSSE communications register and distribution records.
• Provide administrative support for incident reporting and investigations, including maintaining records, coordinating documentation and tracking corrective actions.
• Provide proactive technical and administrative support to the HSSE function, contributing to the effective implementation of the HSSE Management System and supporting safe, compliant and efficient project delivery.

Requirements

• Experience in an administrative, technical support or coordination role.
• Experience supporting an HSSE function.
• Experience within construction, infrastructure or offshore wind projects.
• Experience managing documentation, records, registers, trackers and document control systems.
• Experience using Microsoft Office (Word, Excel, PowerPoint, Outlook and Teams).
• Understanding of HSSE Management principles.
• Awareness of CDM Regulations 2015.
• Awareness of ISO 45001 and ISO 14001 management systems.
• Understanding of contractor management and assurance processes.
• Knowledge of document control and records management.
• Excellent organisational and planning skills.
• Strong written and verbal communication.
• High attention to detail.
• Ability to prioritise workload and meet deadlines.
• Excellent IT and document management skills.
• Ability to analyse information and produce reports.
• Experience using SharePoint, Prism, Omega or similar document management systems.
• NEBOSH, IOSH Working Safely or equivalent qualification.