HS2 Project Office Administrator

Blackwell Earthmoving Limited; Aylesbury; On-site; GBP 21,000 - 32,000; Full time

Benefits offered by this job

Auto Enrolment Pension

£25,000 Life Assurance

Westfield Health Care

Job summary

Blackwell Earthmoving Limited is seeking an organised Administrator to join the HS2 project team. You will support day-to-day project office administration, ensuring information is prepared, organised, and distributed across teams, with scanning, filing, and document management in Teams and company systems.

You will work closely with Operations, Commercial, and project teams, handling large volumes of documentation, responding to telephone and email enquiries, and providing general

Qualifications

• Proficiency in Microsoft Office applications, especially Excel and PowerPoint.
• Strong organisational skills with the ability to manage multiple tasks.
• Excellent written and verbal communication abilities.

Responsibilities

• Preparing, organising, and maintaining information in digital and paper formats.
• Scanning and processing site documentation from all project sections.
• Filing and managing project documentation in Teams and company systems.
• Printing, photocopying, and distributing project-related documents as required.
• Supporting the day-to-day administration of the HS2 project office.
• Liaising with internal departments and handling enquiries professionally.
• Managing large volumes of documentation with accuracy and compliance.
• Supporting managers with general administrative tasks.

Skills

Microsoft Office

Excel

PowerPoint

Organisation

Communication

Job description

Benefits: Auto Enrolment Pension; £25,000 Life Assurance; Westfield Health Care

About the Role:

We are looking for an organised and proactive Administrator to join Blackwell Earthmoving's HS2 project team. In this role, you will support the day-to-day administration of the project office, ensuring information and documentation are accurately prepared, organised, maintained, and distributed across a busy construction environment. You will be responsible for scanning, processing, filing, and managing project documentation within Microsoft Teams and company systems, while maintaining high levels of accuracy and compliance.

Working closely with Operations, Commercial, and wider project teams, you will manage large volumes of incoming documentation, respond to telephone and email enquiries, and provide general administrative support to managers and colleagues. This is an excellent opportunity for someone with strong organisational skills who enjoys working in a fast-paced environment and takes pride in keeping project information well-managed, accessible, and up to date.

In doing so, you will contribute towards achieving the Company's mission statement in line with our values.

Mission Statement:

Our mission is for Blackwell Earthmoving to be the specialist contractor of choice within UK major infrastructure.

Our Values:

Responsible: Sharing ownership and accountability for project outcomes at strategic, corporate, and individual levels through a collaborative, honest, and transparent approach.

Respectful: Prioritising the wellbeing of those we work with by understanding and recognising the needs, sensitivities, and values of colleagues, stakeholders, and project partners.

Relentless: Maintaining a high-energy, delivery-focused approach throughout the lifecycle of a project.

Resilient: Persevering through challenges and obstacles in the dynamic and often unpredictable environment of earthmoving and major infrastructure projects.

What You'll Be Doing:

• Preparing, organising, and maintaining information in both digital and paper formats.
• Scanning and processing site documentation from all project sections.
• Filing and managing project documentation within Microsoft Teams and company systems.
• Printing, photocopying, and distributing project-related documents as required.
• Supporting the day-to-day administration of the HS2 project office.
• Liaising with internal departments including Operations, Commercial, and project teams.
• Handling telephone and email enquiries in a professional and timely manner.
• Managing large volumes of incoming documentation while ensuring accuracy and compliance.
• Supporting managers and colleagues with general administrative tasks and project requirements.

What We're Looking For:

• Previous experience in an administrative role, office environment, or similar support position.
• Proficiency in Microsoft Office applications, particularly Excel and PowerPoint.
• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Excellent time management skills and the ability to work efficiently under pressure.
• Outstanding attention to detail and a methodical approach to work.
• Strong written and verbal communication skills.
• Ability to work independently as well as part of a team.
• A flexible and adaptable approach with a willingness to support changing business needs.
• Confidence in handling and organising large volumes of documentation.
• Experience using Microsoft Teams for document management would be advantageous.

About Us:

At Hargreaves Services plc, we're more than a business - we're a driving force behind some of the UK's most critical industries. From energy and environmental services to logistics, land regeneration, and raw material supply, we deliver solutions that power progress and create sustainable futures. With operations spanning the UK and international markets, our team of over 1,300 professionals work on projects that shape infrastructure, restore landscapes, and support global supply chains.

Our mission is simple: to provide innovative, reliable, and sustainable services that make a real difference. Whether it's building major transport links like HS2, regenerating brownfield sites into thriving communities, or pioneering carbon capture forestry, we're committed to creating long-term value for our clients, stakeholders, and the environment.

Join us and be part of a company that combines heritage, expertise, and forward-thinking innovation to deliver solutions that matter.