HR Systems & Compliance Administrator (Fixed Term)

Allscreens Nationwide Ltd; Ramsgate; On-site; GBP 25,000 - 34,000; Full time

Job summary

Allscreens Nationwide Ltd in Ramsgate is seeking an HR Administrator on a fixed-term contract until the end of July 2027. You will handle workforce administration and respond to enquiries from staff, external organisations and former employees, supporting onboarding and compliance through the HR system.

You will manage DBS applications, references, and occupational health clearances, coordinate changes to terms, and assist with maternity or parental leave processes.

Responsibilities

• Handle enquiries from employees, external organisations and former employees.
• Support onboarding: set up new starters on HR system and check references.
• Process DBS applications and log certificate numbers; highlight content for consideration.
• Ensure Occupational Health clearance is achieved and inform line manager of adjustments.
• Check professional registration and indemnity; order ID/access badges.
• Inform IT and arrange equipment for first day.
• Assist with changes to terms and conditions and required paperwork.
• Support maternity, paternity, adoption, and shared parental leave processes.
• Support leavers process: acknowledge resignations and retirements, update HR system.
• Be HR system administrator: manage user access and workflows; ensure data protection compliance.
• Run fortnightly reports on statutory and mandatory training; share with line managers and L&D.
• Create ad hoc HR system reports as required.
• Maintain HR system entitlements; track sick leave and annual leave adjustments.
• Attend payroll meetings to ensure pay changes are captured.
• Process pay awards and file related documents.
• Conduct regulatory checks (GMC/NMC pins, NHS performer lists).
• Manage clinical indemnity renewals prompts.
• Support appraisals and probation reviews; provide paperwork and reminders.
• Ensure DSE assessments for new starters and action adjustments.
• Process employment and reference requests; participate in ad-hoc projects.
• Organise meetings, take minutes, and provide admin support to HR Advisor and Director of People.

Job description

Allscreens Nationwide Ltd in Ramsgate is seeking an HR Administrator on a fixed-term contract until the end of July 2027. You will handle workforce administration and respond to enquiries from staff, external organisations and former employees, supporting onboarding and compliance through the HR system.

You will manage DBS applications, references, and occupational health clearances, coordinate changes to terms, and assist with maternity or parental leave processes.