HR & Recruitment Assistant

Howells Solicitors; Cardiff; On-site; GBP 24,000 - 30,000; Full time

Job summary

A prominent law firm in Cardiff is seeking an HR Administrator to support the HR function, manage recruitment processes, and facilitate employee engagement initiatives. The ideal candidate will have previous HR experience, a CIPD Level 3 qualification, and excellent communication skills. This role offers a competitive salary, generous annual leave, and opportunities for growth and development.

Benefits

Competitive salary

Gym discounts

Annual leave purchase scheme

Milestone recognition events

Qualifications

• Previous experience in a HR administrator or assistant role is highly desirable.
• Good understanding of HR processes and awareness of employment law.
• Excellent general IT skills and ability to quickly learn new systems.

Responsibilities

• Manage job requisition process and create job descriptions.
• Coordinate and attend interviews with hiring managers.
• Provide administration support covering the employee life cycle.

Skills

HR processes understanding

Excellent communication skills

Organised and methodical approach

Effective team player

Education

CIPD Level 3 qualified

Tools

HR & payroll software

Microsoft Office Suite

Job description

At Howells, we combine a fresh and forward-thinking approach with a client-focused, local feel to deliver a range of award-winning, quality services. Join us in this exciting role at the heart of our people team, where you’ll play a key part in keeping our HR function running smoothly and supporting every stage of the employee journey.

Duties & Responsibilities

Recruitment & Onboarding

• Work with our people managers on the job requisition process, including the creation of job descriptions, job requisition forms, etc.
• Create & post job adverts and manage influx of applications for various vacancies.
• Sifting CVs based on job specification and requirement, sending shortlisted CVs to hiring managers as needed.
• Creating interview question packs for various roles.
• Arrange meeting room bookings with reception.
• Coordinate and attend interviews with hiring managers.
• Ownership of all candidate correspondence.
• Responding to generic enquiries and applications received into the recruitment inbox.
• Coordination of events and attendance to career fairs.
• Facilitation of all pre-employment compliance checks, including DBS.
• Engagement with recruitment agencies and attendance to networking events.

HR Administration

• Provide administration support to the HR Team, covering the entire employee life cycle from onboarding through to the exit interviews.
• Update the HR & payroll software with new employee and relevant change information, ensuring employee records are kept up to date and supporting documents are saved to employee files.
• Accurately and comprehensively collate information in readiness for payroll processing and reporting.
• Issue new starter references and respond to all reference requests.
• Support with administration of any annual re-accreditation procedures.
• Supporting the creation and coordination of employee engagement events and initiatives.
• Responsible for the coordination of length of service awards, milestone events and birthday celebrations.
• Produce HR reports and report on people data.
• Coordinating with graduate and qualification programmes.
• Be the first point of contact for all HR-related administration queries and escalate complex queries as necessary.

Essential Experience, Skills & Knowledge

• Previous experience in a HR administrator or assistant role is highly desirable.
• CIPD Level 3 qualified is desirable.
• Good understanding of HR processes and an awareness of employment law and data protection.
• Ability to work in a busy and varied environment where no two days are the same.
• Able to prioritise tasks and have an organised and methodical approach with a close attention to detail.
• You will be an effective communicator and team player.
• Excellent communication skills, both written and verbal at all levels.
• Excellent general IT skills, with the ability to quickly learn and adapt to new systems.
• Strong level of literacy and numeracy.
• Team player.

What You'll Receive

• Competitive Salary
• Annual Leave: Enjoy a minimum of 23 days each holiday year, plus bank holidays and extra time off to unwind, including an additional personal day, a day off for your birthday, and a discretionary paid day during the Christmas break.
• Annual Leave Purchase Scheme: Option to buy up to 3 extra days of leave annually to support your work-life balance.
• Gym Discounts: Access discounted memberships to help you stay active and healthy.
• Growth & Development: We’re invested in your career with opportunities for learning and advancement.
• Milestone Recognition: Celebrate your dedication with recognition and awards for key milestones.
• Events: Take part in various networking, corporate, and charity events throughout the year.
• Refer a Friend Scheme: Get rewarded for referring talented friends and connections to join the team.

Successful candidates will be subject to a basic or enhanced DBS disclosure dependent on the role. Permanent employment is conditional on having a satisfactory DBS check. You will therefore be asked to disclose any unspent convictions during the recruitment process.