HR, Payroll, and Pension Administrator

St Helen's School; City Of London; On-site; GBP 28,000 - 32,000; Full time

Job summary

A well-regarded educational institution in London is seeking an HR Administrator to provide comprehensive administrative support to the HR department. The role requires strong organisational skills and attention to detail while managing sensitive information. Key responsibilities include supporting recruitment, managing absence reporting, and preparing employee statistics. The annual salary ranges from £28,000 to £32,000, with additional benefits including holiday allowance and professional development opportunities.

Benefits

Generous holiday allowance

Pension scheme

Access to staff benefits

Professional development opportunities

Qualifications

• Strong administrative skills with excellent attention to detail.
• Ability to manage confidential information with discretion.
• Good knowledge of HR processes and compliance requirements.
• Proficiency in HR systems and Microsoft Office.
• A proactive, organised, and collaborative approach.

Responsibilities

• Maintain the school's Single Central Register (SCR) in line with compliance requirements.
• Support recruitment administration for all staff types.
• Manage absence reporting and payroll data input.
• Prepare and present employee statistics and ad hoc letters.
• Administer staff benefits and compliance training.
• Assist with onboarding and induction processes.
• Coordinate First Aid training and maintain accurate records.
• Compile termly accident statistics.

Skills

Strong administrative skills

Attention to detail

Knowledge of HR processes

Proficiency in Microsoft Office

Ability to manage confidential information

Job description

Reporting to the Director of People & Culture, you will provide comprehensive and proactive administrative support across all aspects of HR. This is a varied role requiring excellent organisational skills, attention to detail, and the ability to handle sensitive information with discretion.

Responsibilities

• Maintain the school's Single Central Register (SCR) in line with compliance requirements.
• Support recruitment administration for all staff types, ensuring statutory checks (DBS, references, right to work, qualifications) are completed.
• Manage absence reporting and payroll data input via our HRIS (Neo People).
• Prepare and present employee statistics and ad hoc letters.
• Administer staff benefits and compliance training (safeguarding, health & safety, policies).
• Assist with onboarding and induction processes, monitoring probation periods.
• Coordinate First Aid training and maintain accurate records.
• Compile termly accident statistics for the Health & Safety Committee.
• Undertake filing, archiving, and system setup as required.
• Carry out other duties as reasonably directed by the Director of People & Culture or Business Director.
• Promote and safeguard the welfare of children and young people in line with the School's Child Protection and Safeguarding Policy.
• Comply with Health & Safety responsibilities.
• Support and promote the school's ethos, aims, and objectives.

Qualifications

• Strong administrative skills with excellent attention to detail.
• Ability to manage confidential information with discretion.
• Good knowledge of HR processes and compliance requirements.
• Proficiency in HR systems and Microsoft Office.
• A proactive, organised, and collaborative approach.

St Helen's School is a thriving educational community with approximately 400 staff across the school and its subsidiary trading company, St Helen's Enterprises. Our HR Department plays a vital role in supporting staff and delivering the people-focused strands of the school's strategy. The team consists of a Director of People & Culture, HR Business Partner, HR Advisor, and now we are looking for a dedicated HR Administrator to join us.

Compensation & Benefits

• £28,000 - £32,000 per annum (pro‑rata if part‑time), depending on qualifications and experience.
• Generous holiday allowance and pension scheme.
• Access to staff benefits and professional development opportunities.