HR Operations Consultant

Guidant Global; Oxford; Hybrid; GBP 50,000 - 70,000; Full time

Job summary

A leading HR consultancy in the UK is looking for an experienced HR Operations Consultant to manage contract review and process improvement initiatives. This hybrid role involves auditing contract templates, mapping workflows from offer issuance to contract creation, and enhancing template management systems. Ideal candidates will have significant experience in HR operations, strong attention to compliance with employment legislation, and effective stakeholder engagement skills.

Qualifications

• Several years proven experience in senior HR Operations role.
• Strong understanding of UK employment legislation and contract management.
• Exceptional attention to detail in documentation review.

Responsibilities

• Conduct a comprehensive audit of existing contract templates.
• Analyze the end-to-end process from offer to contract issuance.
• Propose improvements for template management systems.

Skills

HR Operations experience

Process improvement

Employment legislation knowledge

Project management

Stakeholder engagement

Job description

Role Overview

HR Operations Consultant - Contract Review & Process Improvement

Location: Hybrid - Milton Park, Abingdon, Oxfordshire
Length: 3 months

Outside IR35

We are seeking an experienced and resilient HR Operations Consultant to lead a strategic review and improvement initiative focused on our contract templates and the end-to-end contract generation process. This role will be instrumental in ensuring our contracts are accurate, compliant, and aligned with both internal standards and local legislation, while also streamlining the full workflow from candidate offer to onboarding.

You will know what best practice looks like from a Centre of Excellence (COE) stand point, with experience of HR Shared Service Centres.

You will have independent thinking, be able to identify gaps in our processes, understand why mistakes are happening in contracts, suggest updates and implement a seamless candidate colleague experience end to end.

Key Responsibilities

Contract Template Review & Alignment

• Conduct a comprehensive audit of all existing contract templates, starting with the UK and expanding globally.
• Review and update templates for:
  • Standard contracts
  • Senior Director and Executive Leadership Team (ELT) contracts, ensuring relevant post termination restrictions.

• Ensure all templates are:
  • Aligned with the company's corporate standards
  • Compliant with relevant local employment legislation
  • Free from errors and inconsistencies

End-to-End Process Mapping / Process Design and Review : Offer to Contract Issuance

• Process map and analyse the full end to end process from when a candidate is offered a role to when the contract is issued.
• Identify inefficiencies, bottlenecks, and error-prone steps across systems, teams, and handoffs.
• Recommend and implement improvements to streamline the workflow, reduce turnaround time, and minimise errors.
• Collaborate with HR, Talent Acquisition, Legal, and relevant business units to ensure process changes are practical and sustainable.

Template Management System

• Review the current folder and storage system for contract templates.
• Propose and implement a more intuitive and accessible structure for template storage and retrieval.
• Ensure version control and ease of access for relevant stakeholders.

Skills & Experience Required

• Several years proven experience of HR Operations in a senior role, particularly in contract management and process improvement within a shared service centre environment
• Experience with working on continuous improvement / process improvement background in relation to process mapping and process flows.
• Strong understanding of employment legislation across multiple jurisdictions, especially the UK.
• Experience working with global HR teams and navigating matrixed organizations.
• Exceptional attention to detail and ability to identify and correct errors in documentation.
• Strong project management skills with the ability to deliver within tight timelines.
• Excellent communication and stakeholder engagement skills with the ability to influence and make recommendations.