HR IT Project Specialist

Vaccination UK; Hitchin; Hybrid; GBP 42,000 - 50,000; Full time

Job summary

A healthcare organization in the UK is seeking an HR IT Project Specialist for a fixed term of 12-18 months, focusing on aligning HR technology solutions with business goals. The role involves system design, stakeholder collaboration, quality assurance, and user training. Ideal candidates will have at least 2 years of experience in HR IT, strong communication skills, and familiarity with Microsoft 365. A competitive remuneration package is offered, along with benefits including annual leave and pension contributions.

Benefits

Pension employer contribution

25 days annual leave

Qualifications

• 2+ years of experience in an HRIS Analyst or similar role.
• Conversant with Microsoft 365.
• Proven skills in gathering, analyzing, and documenting requirements.

Responsibilities

• Ensure system design aligns with HR processes.
• Collaborate with HR SMEs and technical teams.
• Ensure modules meet functional requirements.
• Assist with cutover planning and data migration.
• Provide user training and post-implementation support.

Skills

Conversant with Microsoft 365

2+ years of experience in IT

Proven experience in gathering requirements

Understanding of HR business processes

Experience managing testing cycles

Excellent communication skills

Experience developing training content

Certifications related to HR technology

Job description

About Us

Nothing saves lives like vaccinations. We at European LifeCare Group are dedicated to preventing diseases and enhancing health through vaccination and diagnostics. We firmly believe that nothing saves lives like vaccinations. That’s why we’re committed to making prevention easy, accessible and safe. Together we strive to fight diseases and save lives – one jab at a time. Our mission is to fight disease and save lives by making prevention and treatment easy, accessible and safe.

Job Details

Job title: HR IT Project Specialist

Contract: Fixed term – 12–18 months initially with potential for extension

Location: The post can be held in either UK (Hitchin, Hertfordshire) or DK (Gladsaxe)

Travel: Occasional to regular travel between our European sites

Remuneration: £42,500 – £50,000 (DOE)

Working Hours: Monday to Friday, 37.5 hours per week

Benefits

Pension employer contribution based on qualified earnings (5% UK, 10% DK).

25 days annual leave.

Job Purpose

The postholder will be a highly motivated and detail-oriented HR IT Project Support Specialist to join our Human Resources Technology team. This role serves as the critical link between our HR function and operational teams, ensuring that HR technology solutions are designed, tested, and implemented effectively to align with our business goals and processes. The successful candidate will play a crucial role in project execution, quality assurance, and end‑user adoption of a new HRIS System.

Key Responsibilities

• System Design and Alignment
  • Ensure system design aligns with HR business processes, working closely with HR stakeholders to translate operational needs into technical requirements.
  • Participate in design sessions, providing input to ensure solutions support process efficiency and compliance standards (e.g., recruitment, payroll, or benefits).
• Stakeholder Collaboration and Requirements Management
  • Work closely with HR Subject Matter Experts (SMEs) and the technical development team to bridge communication gaps and facilitate clear understanding of project deliverables.
  • Validate requirements with HR stakeholders through workshops, documentation review, and walkthroughs, ensuring accurate scope definition and sign‑off.
  • Maintain comprehensive documentation of business processes, system requirements, and configuration decisions.
• Quality Assurance and Testing
  • Ensure all modules meet functional and technical requirements specified during the design phase and in line with HR business processes.
  • Develop and execute detailed test plans and test cases for system upgrades, patches, and new module implementations.
  • Coordinate testing activities with HR users (UAT – User Acceptance Testing), managing defects, tracking progress, and communicating status updates to the project manager.
• Deployment and Support
  • Assist with cutover planning and data migration activities to ensure a smooth transition to the new system or module.
  • Provide training and support for go‑live events, including developing training materials, leading user training sessions, and offering post‑implementation support.
  • Act as a Tier 1 support resource for technical issues following deployment, collaborating with IT for timely resolution.
• General
  • Comply with Company policies & procedures.
  • Any other duties commensurate with the position.

Experience / Skills

• Conversant with Microsoft 365
• 2+ years of experience in IT, as an HRIS Analyst, or Business Analyst type role, preferably supporting major HR systems (e.g., Workday, SAP SuccessFactors, Oracle HCM).
• Proven experience in gathering, analyzing, and documenting business and functional requirements.
• Understanding of core HR business processes (e.g., Recruiting, Onboarding, Performance, Compensation).
• Experience planning and managing testing cycles (e.g., unit testing, system integration testing, UAT).
• Excellent communication, interpersonal, and presentation skills, with the ability to communicate technical concepts to non‑technical audiences.
• Prior experience in developing end‑user training content (e.g., guides, videos, simulations).
• Certifications related to HR technology platforms or business analysis.

The above is not an exhaustive list, it is intended to describe the general nature and level of work being performed by the employee assigned, which may be amended to meet the business needs.

European LifeCare Group is committed to providing equal opportunities to all applicants, regardless of race, religion, sex, origin, age, disabilities, genetic information, marital status, gender identity or expression, or any other characteristic protected by law.