HR Data Administrator

Portfolio HR & Reward; Newcastle upon Tyne; Hybrid; GBP 25,000 - 28,000; Full time

Job summary

A leading HR consulting firm is seeking an HR Data Administrator in Newcastle. This hybrid role involves maintaining employee data, coordinating processes in SAP, and ensuring compliance standards are met. Ideal candidates should have experience with HR and Payroll systems, strong SAP skills, and a keen attention to detail. Competitive salary of £25-28k plus benefits offered.

Benefits

Great Benefits

Qualifications

• Experience in SAP or similar database and query language.
• Administrative experience in HR & Payroll systems.
• Understanding of TUPE regulations and procedures.

Responsibilities

• Maintain data in SAP HR and Payroll systems.
• Coordinate the temporary agency worker process.
• Monitor accuracy of data in compliance with company standards.

Skills

Experience of SAP or similar database

HR & Payroll systems

Lean experience (White Belt level)

Advanced skills in Microsoft packages

Attention to detail

Ability to prioritise

Job description

HR Data Administrator

Newcastle - Hybrid

Salary £25-28k plus great Benefits

Role Summary

We are currently working with a brilliant client in Newcastle who are looking for an HR Data Administrator to join their busy HR Services Team. You will be responsible for all administration relating to compliance activities for new starters and existing employees for the business. This role will engage with employees, line managers and HR Operational leads to ensure a quality and timely service delivery.

Responsibilities

• Monitor and maintain the organisation in the Employee Services systems, ensuring line management and costing structures are aligned with current business structure.
• Coordinate the temporary agency worker process to ensure key data is captured in SAP.
• Maintain data and data structures within the SAP HR and Payroll system, via manual data entry or mass data upload tools.
• Regularly audit data to ensure data accuracy to meet company standards.
• Prepare, analyse, and present employee data to managers across the business.
• Co-ordinate the authorisations process within Employee Services systems, ensuring employees have the appropriate and relevant access rights within the boundaries of Data Protection.
• Co-ordinate the Cost Distribution Process, working closely with the SSC Finance Team and Finance Business Partners to ensure that all costs are updated in SAP in time for the Payroll run.
• Lead the Annual Leave & Annual Salary Review upload processes, ensuring timely accurate delivery.
• Co-ordinate annual and monthly MI to ensure the business can make informed decisions. Identify and actively research options for digitalisation and improvements to current processes in line with strategy.
• Appreciation of National Minimum Wage legislation and the impact on employees pay during the processing of National Minimum Wage uplifts.
• Ability to calculate salary and allowance payments when processing Annual Salary Reviews and Gender Pay Gap reporting.

Qualifications

• Experience of SAP, or similar, database and query language
• HR & Payroll systems and development
• Understanding of TUPE regulations and procedures
• Lean experience at White Belt level as a minimum
• Administrative experience
• Advanced skills and knowledge of Microsoft packages
• Knowledge of current GDPR
• Good technical knowledge of databases and query languages
• Attention to detail
• Ability to prioritise and work with colleagues to deadlines

About the client

The client may also consider HR or Data/Systems Graduates, who have the appropriate level of data and Excel skills and have a true interest in HR.