HR Coordinator New Sheffield

Kinetic Solutions Group; Sheffield; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Flexible Start and Finish Times

Pension Scheme

Annual Leave 25 days + bank holidays

Holiday purchase scheme

Long Service Awards

Employee Referral Scheme

Job summary

Greenhouse Software, Inc. is seeking an organised, proactive HR Coordinator to join our HR team and provide day-to-day support across the employee lifecycle, from recruitment and onboarding to HR systems, development and engagement.

This hands-on role works with employees, managers, candidates and external providers; you’ll help manage priorities, learn quickly, and grow into greater ownership as your knowledge and confidence develop.

Qualifications

• Previous HR administration/coordination experience.
• Good understanding of core HR processes.
• Strong organisational skills and attention to detail.
• Confident communication with employees, managers and external stakeholders.
• Experience using HR systems and handling people data.
• Ability to manage competing priorities and take ownership.
• CIPD qualification or working towards one.
• Experience with HRIS such as HiBob.
• Recruitment and/or recruitment agency experience.
• Experience with BPSS or other pre-employment screening.
• Experience in a regulated environment such as engineering or manufacturing.

Responsibilities

• Recruitment & onboarding: coordinate vacancies through to offer and checks, advertise vacancies, manage communication, interview scheduling, and onboarding.
• HR operations & employee support: provide first-line HR support, manage lifecycle processes including probation and leavers, BPSS tracking, and routine documentation.
• HR systems & reporting: act as HiBob superuser, maintain data accuracy, support monthly reporting, and identify process improvements.
• Learning & early careers: coordinate training, maintain records, support apprenticeships, graduates and relationships with schools, and manage benefits platform administration.

Skills

Recruitment coordination

Onboarding

HR systems

Communication

Data handling

Organization

Education

CIPD qualification or working towards one

Job description

We're looking for an organised, proactive and people-focused HR Coordinator to join our HR team and provide day-to-day support across the employee lifecycle.

Working closely with the HR Manager, you'll help keep our HR operation running smoothly across recruitment, onboarding, employee support, HR systems, development and engagement.

This is a hands-on role with plenty of variety. You'll work with employees, managers, candidates, recruitment agencies and external providers, so you'll need to be comfortable dealing with people and managing a range of priorities.

We're also looking for someone with ambition and potential. You don't need to know everything from day one, but we want someone who is keen to learn, takes ownership and wants to build their HR career. As your knowledge and confidence grow, there will be opportunities to take on greater responsibility.

Key responsibilities

Recruitment & onboarding

• Coordinate recruitment from vacancy through to offer and pre-employment checks.
• Advertise vacancies, manage candidate communication and arrange interviews.
• Work closely with hiring managers and preferred recruitment agencies.
• Take ownership of straightforward recruitment and support more specialist vacancies through agencies.
• Coordinate onboarding and deliver the HR element of new starter induction.

HR operations & employee support

• Provide first-line HR support to employees and managers.
• Coordinate key employee lifecycle processes, including probation and leavers.
• Track and manage the BPSS process
• Prepare routine HR documentation and correspondence.

HR systems & reporting

• Act as a HiBob system superuser, supporting the day-to-day administration.
• Keep employee data and HR records accurate and up to date.
• Maintain key people trackers and support the monthly people reporting process.
• Identify opportunities to improve HR processes and systems.

Learning, development & early careers

• Coordinate employee training and development requests.
• Maintain training records and liaise with external providers.
• Support early careers framework including apprenticeships, graduates, placements and relationships with schools and colleges.
• Manage the day-to-day administration of the KSG benefits platform.
• Liaise with our benefits broker and providers to ensure information is accurate and benefits are working effectively.
• Support company-wide engagement activities and events.
• Help deliver people-related communications and initiatives.

What we’re looking for

We’re looking for someone with HR experience, a willingness to learn and the ambition to develop their career.

• Previous experience in an HR administration, HR coordination, HR officer or similar HR role.
• Good understanding of core HR processes.
• Strong organisation and attention to detail.
• Confident communicating with employees, managers and external stakeholders.
• Comfortable using HR systems and handling people data.
• Able to manage competing priorities and take ownership of tasks.
• CIPD qualification or working towards one.
• Experience using an HRIS such as HiBob.
• Recruitment and/or recruitment agency experience.
• Experience with BPSS or other pre-employment screening.
• Experience in engineering, manufacturing, defence, nuclear, aerospace or another regulated environment.
• Curious – keen to learn and understand the reasons behind processes, not just follow them.
• Proactive – sees what needs doing, takes ownership and follows things through.
• Confident – comfortable asking questions, chasing information and challenging when appropriate.
• Ambitious – wants to broaden their HR knowledge and take on greater responsibility over time.

This role offers the opportunity to develop well beyond traditional HR administration.

You'll initially focus on building a strong understanding of KSG, our people, systems and processes. As your knowledge and confidence grow, you'll have the opportunity to take greater ownership across the HR function and develop your HR advisory skills.

We're looking for someone with the potential to progress into a broader HR role in the future.

• Flexible Start and Finish Times: Shape your day with flexible start and finish times around our core working hours.
• Pension Scheme: We operate a salary sacrifice pension scheme.
• Annual Leave: New starters receive 25 days of holiday, plus statutory bank holidays.
• Need a Few More Days? Our holiday purchase scheme lets you buy up to 5 additional days of holiday each year.
• Long Service Awards: After every 2 years with us, your holiday entitlement increases by 1 day up to a maximum of 5 extra days at 10 years’ service.
• Employee Referral Scheme: Refer suitable candidates who align with our values, and you’ll be rewarded for helping us build a great team.