HR Coordinator

SGS; Greater London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading global HR firm is seeking a HR Coordinator to support day-to-day operations within the HR department. This pivotal role includes maintaining employee records, leading onboarding, and ensuring compliance with labor laws. Candidates should possess strong organizational skills and previous HR experience. The position offers hybrid working options anywhere in the UK or Europe, making it ideal for individuals located near key European locations.

Qualifications

• Strong organisational skills are essential.
• Previous HR experience at a comparable level.
• Professional qualification in HR or working towards one (CIPD preferred).
• Prior experience working in a global matrix organisation.
• Skilled in providing support to international managers on a range of people issues.

Responsibilities

• Maintain and organise employee records.
• Update databases with employee information.
• Lead regular company onboarding sessions.
• Ensure the organisation adheres to labour laws and regulations.
• Organise and coordinate company events.

Skills

Strong organisational skills

HR experience at a comparable level

Support to international managers

Education

Professional qualification in HR or working towards one (CIPD preferred)

Job description

We are currently seeking a HR Coordinator to join our Global People & Culture team at Propelis. This is a pivotal role, that will see you reporting directly to the VP, Business Partnering. An HR Coordinator plays a crucial support role within the Human Resources department, helping ensure smooth day-to-day operations. They will connect the dots between our global P&C function, Centres of Excellence (Talent Management, Operations, Employee Experience), and our Regional Business Partnering teams, developing practical solutions for smooth workflows. This is a hybrid working role that can be based anywhere in the UK or Europe, ideally within commutable distance of one of our key European locations in the UK, France or Netherlands.

Responsibilities

• Maintain and organise employee records (e.g., contracts, performance reviews, training records).
• Update databases with employee information such as personal details, salary changes, or benefits enrolment.
• Lead regular company onboarding sessions, covering key information and answering questions.
• Maintain and update all UK‑relevant areas of the Intranet.
• Assist with the implementation and communication of HR policies.
• Ensure the organisation adheres to labour laws and regulations.
• Manage confidential information and ensure privacy compliance.
• Address routine employee questions or direct them to the appropriate HR contact.
• Organise and coordinate company events, training sessions, or wellness programmes.
• Take minutes during employee relations meetings or change meetings.
• Track probationary reviews and absences; direct escalations to the appropriate manager(s) and HR contact.
• Schedule meetings and reminders for managers and HR teams.
• Prepare reports related to HR metrics (e.g., turnover rates, attendance).
• Prepare and issue HR‑related letters, including meeting outcome letters, terms of employment, employee contractual changes, and maternity confirmation.

Qualifications

• Strong organisational skills are essential.
• Previous HR experience at a comparable level.
• Professional qualification in HR or working towards one (CIPD preferred).
• Prior experience working in a global matrix organisation.
• Skilled in providing support to international managers on a range of people issues.