HR Change Coordinator

UK Research and Innovation; Swindon; On-site; GBP 38,000; Full time

Job summary

A leading UK research organisation is seeking an HR Change Coordinator to manage secretariat activities and support senior leaders. The role involves communication with senior stakeholders, organization of meetings, and administrative duties. Ideal candidates will have experience in a PMO environment, strong interpersonal skills, and attention to detail. This position offers a salary of £37,841 along with benefits, including a generous pension scheme, annual leave, and flexible working options.

Benefits

Defined benefit pension scheme

30 days' annual leave

Employee discounts

Flexible working options

Learning and development tailored to the role

Qualifications

• Experience in a PMO environment or portfolio/programme/project management.
• Experience organizing meetings and events.
• Ability to produce high-quality written documents.

Responsibilities

• Support secretariat service delivery and organization.
• Produce meeting records and draft minutes.
• Manage team inboxes and respond to queries.
• Refine and improve secretariat processes.

Skills

Communication and interpersonal skills

Planning and organisational skills

Attention to detail

Proactive initiative

Prioritisation skills

Job description

The purpose of the HR Change Coordinator is to support the operation of an efficient and dynamic service through the delivery of a full range of secretariat activities, including leading on meeting organisation, scheduling and logistics.

This is a varied and challenging role that requires the ability to build trusted relationships with senior stakeholders and peers, deliver at pace, communicate and collaborate effectively and have excellent attention to detail.

The HR Change Coordinator is responsible for leading the provision of secretarial and administrative support to Senior Leaders and officials, liaising with stakeholders both inside UKRI and wider government. The role holder must be able to react quickly and independently to secretariat requests, effectively manage inboxes and undertake a range of administrative duties required of a busy Secretariat function.

This role works collaboratively with teams across UKRI to collectively and efficiently deliver joined-up outcomes and manage priority issues.

Responsibilities

• Support the delivery of an efficient and dynamic secretariat service through the delivery of a full range of secretariat activities, including learning on meeting organisation and scheduling
• Produce high-quality meeting records, taking notes, drafting resulting meeting minutes and proactively following up actions
• Support forward planning and agenda management, applying judgement when juggling demands on the schedule
• Help to refine and improve secretariat processes, sharing best practice with colleagues across UKRI
• Assist with People & Culture Change Programme reporting and governance
• Manage team inboxes, respond promptly to queries and be the first point of contact for members and stakeholders
• Maintain a good understanding of UKRI governance policies and procedures, supporting compliance and referring matters to the UKRI Governance Team as required

Qualifications

• Experience of working in a PMO environment and/or experience of portfolio, programme OR project management (S&I)
• Good communication and interpersonal skills with the ability to build and maintain strong working relationships with a wide range of senior stakeholders (S&I)
• Good planning and organisational skills, including experience of organising meetings and events (I)
• Excellent attention to detail and accuracy with the ability to produce high quality written documents and meeting reports that meet the requirements of senior stakeholders (S&I)
• Ability to work proactively on own initiative and as part of a team, taking a lead role when appropriate (S&I)
• Strong prioritisation skills with the ability to multi-task and deliver to tight deadlines (S&I)
• Demonstrate a high level of tact, diplomacy, integrity, resilience, patience and discretion (I)
• Experience of working closely with governing boards and committees of large organisations (S)

Benefits

• An outstanding defined benefit pension scheme
• 30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent)
• Employee discounts and offers on retail and leisure activities
• Employee assistance programme, providing confidential help and advice
• Flexible working options
• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Plus many more benefits and wellbeing initiatives that enable our employees to have a great work life balance! Alongside your salary of £37,841, UK Research and Innovation contributes £10,962 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Selection Process

1st interview incl presentation.

Interviews will either take place remotely via Teams or in person face to face.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.