HR Assistant (Hybrid)

Taylor James Resourcing; City Of London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A financial market making firm in London is looking for an HR Coordinator/Assistant to support employee lifecycle management and HR operations. This role includes resourcing, payroll enhancements, and talent administration, requiring strong IT and communication skills. The position is hybrid, based in London with flexible hours during peak periods.

Qualifications

• Understanding principles of HR legislation and processes.
• Ability to work quickly and accurately, prioritising work and managing deadlines.
• Logical and ordered approach to work with a mindset for continuous improvement.

Responsibilities

• Responsible for timely completion of HR queries and improving communications.
• Manage HR & Recruitment mailbox, responding and escalating queries.
• Involvement in implementing a new HR system for automation and data accuracy.

Skills

Strong IT skills

Excel proficiency

System reporting skills

Excellent written communication

Interpersonal skills

Proactive approach

Job description

Our client is a Financial Market making company in London. We are looking for an HR Coordinator/ Assistant to support the daily management of the employee lifecycle and HR operation activities.

The role is generalist in nature but will have a focus on the implementation of HR policies and procedures. Working with the Head of HR, the HR Coordinator will support the effective design and delivery of processes and automation of systems to deliver streamlined, accurate and value-added management information. The HR Coordinator will provide HR advice and guidance to Triland colleagues, escalating to the Head of HR where appropriate.

The HR Coordinator will have particular focus on:

• Resourcing – candidate attraction, graduate recruitment, interview support, recruitment agency management and offer generation and contracts.
• Payroll and benefits – Developing enhancement to processes and managing HR calendar events that fit with payroll and benefits cycles.
• Talent Administration – in conjunction with the Head of HR, involvement in the design and implementation of talent development programmes, professional qualifications and graduate placement rotations.

Key Responsibilities/Duties:

• HR Queries - Responsible for timely completion/coordination of HR queries noting trends and improving communications in response to FAQs.
• Manage the HR & Recruitment mailbox, responding to queries directly and escalating when appropriate.
• Involvement in the implementation of a new HR system with a view automation of existing processes and driving reporting and data accuracy.
• Work with the Head of HR to review existing HR policies and practices, making recommendations to automate and streamline, monitor effectiveness and implementation.
• Records management - Undertake efficient administration (recruitment/payroll/JML etc) ensuring records are managed effectively, compliant with GDPR and data is processed so that reporting is effective.
• Prepare all paperwork relevant to employee lifecycle e.g. employment contracts, change letters, recruitment documents, within SLAs, accurate and stored effectively.
• Compliance and SMCR – ensuring that all stages of HR processes meet with compliance and legislative needs e.g. reference checks, credit and DBS checks as directed, including annual Fit & Proper process.
• Onboarding – all roles contribute to effective employee engagement in onboarding process, so it is critical to work effectively across roles.
• Continuous improvement – considering best practice of current processes, seeking solutions where the HR operation has gaps in effective management and looking for opportunities to implement new ways of working based on HR innovation.

Candidate Profile:

• Strong IT, Excel and system reporting skills.
• Ability to work quickly and accurately, prioritising work and managing deadlines.
• Logical and ordered approach to work with a mindset for continuous improvement.
• Highly professional in all communications with clients, co-workers and prospective clients.
• Excellent written and interpersonal skills.
• Understanding principles of HR legislation and processes.
• Proactive approach to work and a willingness to learn.

Location and Hours:

• The position is usually based in our London Head Office which is currently located in High Holborn.
• Hours are 8.30 to 5.30, Monday to Friday, although flexibility may be required at peak periods.
• Currently hybrid working with a minimum of three days in the office.