HR Assistant

Brunswick Group; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading advisory firm in London is seeking an HR Assistant to support the People Team with administrative tasks. The role includes managing recruitment, onboarding, employee records, and payroll processing. The ideal candidate has experience in HR Administration, strong organizational skills, and is proficient in Microsoft Office. This full-time permanent position offers a range of employee benefits, including annual leave and private medical insurance.

Benefits

Annual discretionary bonus

25 days annual leave

Private Medical Insurance

Corporate Gym Memberships

Lunch & Learn sessions

Qualifications

• Experience in HR Administration or Recruitment Administration, preferably in a corporate environment.
• Proven experience in payroll and onboarding.
• Understanding of the employee lifecycle.
• Strong organizational and time management skills.

Responsibilities

• Support the recruitment process, preparing paperwork and coordinating onboarding.
• Maintain accurate employee records in HR systems.
• Assist in monthly payroll processing.
• Manage the HR inbox and respond to employee queries.
• Support implementation of HR policies and compliance.

Skills

HR Administration experience

Payroll processing

Organizational skills

Microsoft Office proficiency

Problem-solving skills

Job description

The HR Assistant plays a key role in supporting the People Team by managing daily administrative and operational tasks. This role ensures smooth and efficient HR processes across recruitment, onboarding, offboarding, employee relations, benefits administration, payroll preparation and general compliance. The HR Assistant also contributes to wider People Team initiatives and supports the Senior People Team through the annual R&P process to ensure alignment between people strategy and organizational goals.

This is a full-time permanent reporting to the Senior HR Manager.

About the Role

Recruitment & Onboarding

• Support the recruitment process, including preparing offer and contract paperwork, coordinating background checks, and conducting pre‑boarding calls.
• Liaise with hiring managers to organize new joiner inductions and ensure all onboarding materials are ready.
• Work closely with ICT to arrange system access and equipment for new starters.
• Organise and facilitate onboarding sessions and ensure a smooth transition for all new hires.
• Assist the HR Advisor with contractor onboarding in line with IR35 regulations

Employee Records & Administration

• Maintain accurate and confidential employee records in HR systems.
• Keep the HR team and wider business updated on joiners, leavers, and absences.
• Prepare HR reports and assist with audits, compliance checks, and data accuracy.

Leaver Process

• Liaise with mentors and managers to manage the leaver process from start to finish.
• Stay in regular contact with leavers throughout their notice period, ensuring they understand next steps and all requirements are completed.
• Prepare and send leaver paperwork, update trackers and systems, and coordinate with ICT and support teams to ensure all actions are completed.
• Schedule and conduct exit meetings (ADs and below), arrange equipment collection, and ensure system updates are completed.
• Coordinate with ICT and other support teams to ensure all leaver‑related actions are completed promptly.

Benefits & Payroll Support

• Support employee benefits administration, including enrolment and responding to related queries.
• Liaise with benefits providers to help resolve employee issues and maintain up‑to‑date records.
• Assist in monthly payroll by collecting and verifying information to ensure accurate processing ready payroll cut off.

HR Operations, Projects & Compliance

• Manage the HR London inbox, responding to employee queries or directing them to the appropriate team member.
• Support implementation of HR policies and ensure compliance with UK workforce laws and internal procedures.
• Assist in organizing employee engagement initiatives, wellbeing programs, and HR communications.
• Coordinate logistics for office initiatives such annual flu vaccinations
• Contribute to HR and People Team projects, including process improvements, data reporting, and system updates.
• Provide logistical and administrative support to the People Team on cross‑functional projects such as wellbeing programs, diversity initiatives, and performance development activities.

Annual Review Process Support

• Partner with senior HR team members to prepare for and coordinate the Annual Review process.
• Gather and maintain accurate data for performance reviews, promotions, and workforce planning.
• Support communication, scheduling, and documentation for Remuneration & Promotion (R&P) meetings.
• Track and follow up on review outcomes to ensure consistency and timely completion.

What We're Looking For

We’re seeking someone who brings:

• Previous experience in a HR Administration or Recruitment Administration role, ideally within a professional or corporate environment.
• Proven experience in payroll and onboarding
• Understanding of the employee lifecycle
• Strong organisational and time management skills, with the ability to adapt to shifting priorities.
• Confident use of Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Clear written and verbal communication skills.
• A proactive, reliable, and adaptable approach, with strong problem‑solving skills.
• A positive team player who can also work independently.
• Professionalism, discretion, and enthusiasm to learn and grow.

Why Join Us

Whether you are joining a client facing team, a core services team, or starting out on your professional career journey, joining Brunswick unlocks a range of employee benefits to support your financial future, health and wellness, family and community and continuous professional development.

In addition to life assurance, group income protection, and employer pension contribution, we offer:

• Annual discretionary bonus based on company and individual performance.
• 25 days’ annual leave entitlement (excluding bank holidays) plus an additional day of leave for your birthday.
• Private Medical Insurance
• Family Leave policies - Maternity, Paternity, Shared Parental & Adoption.
• Employee Assistance Programme.
• Headspace for Work membership, Corporate Gym Memberships and discounts
• Financial wellbeing benefit schemes – Season Ticket Loan, Tenancy Deposit Loan and Cycle to Work.
• Complimentary artisan coffee, tea and snacks, served by our own barista in our café.
• Daily breakfast and lunch served twice a week in our café.
• Lunch & Learn training sessions.

About Brunswick

Brunswick is a global advisory firm. We help companies tackle high‑stakes issues, navigate complex stakeholder relationships, and deliver high‑impact outcomes.

Our clients value our ability to anticipate, shape, and respond to the key players and forces in the financial and investment arena, regulatory and geopolitical universe, NGO community, workforce and beyond. They rely on us for deep experience, fresh perspectives and original thinking. So, in Brunswick you will find an exceptional range of experience and talent with a rich mix of backgrounds. From the beginning, we have prioritized attracting, developing, and retaining the best professionals in the industry, united by a culture of inclusivity, excellence, and intellectual curiosity.

Founded in 1987 in London, the firm has organically grown to 27 offices in 18 countries across the Americas, Europe, Middle East, Africa, Asia and Australia. We operate as a “one‑firm firm” with no individual profit centers. This allows us to assemble fully integrated, bespoke teams for each client, able to draw on the full resources of Brunswick anywhere in the world.

Brunswick is an equal opportunity employer. All qualified applicants will be considered without regard to race, religion, color, national origin, gender, sexual orientation, age, disability, pregnancy, genetic information, or any other status protected by applicable law.