HR Assistant

Owen Reed; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A prestigious law firm in London is seeking an experienced HR Assistant to provide proactive operational support to the HR team. Key responsibilities include managing correspondence, updating HR systems, and assisting with HR processes. Ideal candidates will have strong MS Office skills, excellent attention to detail, and a collaborative approach. This is an exciting opportunity for those looking to advance in HR within a professional services environment.

Qualifications

• Experience as a Team Assistant or Senior Administrator.
• Desirable experience in a professional services HR Team.
• Ability to multi-task and prioritize workload.

Responsibilities

• Provide administrative support to the HR Team.
• Manage correspondence across the employee lifecycle.
• Update HR systems and reports.
• Conduct HR follow up meetings.
• Arrange Exit Interviews and maintain leaver processes.

Skills

Team Assistant experience

Strong MS Office skills

Communication skills

Organisational skills

Attention to detail

Customer service

Education

CIPD qualification (desirable)

Tools

HR database system (Cascade)

Peakon (WorkDay)

Chrome River

WorkRite

Job description

Overview

Owen Reed is recruiting an experienced and proactive HR Assistant to join a prestigious law firm based in London. This is an excellent opportunity for an organised and motivated individual to play a key role in supporting a busy and collaborative HR team. The HR Assistant will provide comprehensive, proactive operational support for and within the HR Team and more broadly to the firm’s HR function. To ensure that operational procedures, systems and processes are co-ordinated and aligned with the HR team’s aims and objectives as well as with the firm’s business imperatives for excellence. Take ownership of standalone tasks with support from and providing updates to colleagues as appropriate, and in accordance with SLAs.

Responsibilities

• Provide administrative and organisational support to the HR Team including typing, preparation and distribution of correspondence and documents and other office related tasks as requested from time to time.
• Support the Client Group teams to proactively manage all correspondence across the employee lifecycle including; changes to terms and conditions of employment, family related leave, secondments, flexible working requests and any other items which require written confirmation of changes.
• Complete wider processes for all employee process including updating the HR system, reports, checklists, updates to payroll, etc.
• Conduct HR follow up meetings for assigned groups.
• Support the Client Group teams with meeting bookings and arrangements as required.
• Other ad hoc telephone and email correspondence as required.
• Deal with e-filing/scanning/printing/photocopying requests for the HR Team.
• Prepare leaver letters and complete relevant leaver administration.
• Arrange Exit Interviews and ensure appropriate leaver processes are followed.
• From time to time, support the HR Business Partners or other team members with note taking at meetings.

Policies, Projects and Other Duties

• Maintain up to date process notes for all aspects of the HR Assistant role.
• Continually review the efficiency and usability of the HR intranet, HR Systems and processes and make recommendations for enhancements where appropriate.
• Involvement in the annual review of updating HR policies and template.

Human Resources Information Systems and Reporting

• Be a proficient user of all HR systems including: HR database system (Cascade), Peakon (WorkDay), Chrome River, and WorkRite. Have a working knowledge of other systems and software including OneHub, Allhires, Slido and the Performance Leader appraisal system.
• Ensure timely and accurate updates to the HR system both proactively and as requested.
• Update monthly HR reports.
• Assist with reports throughout the year when requested.
• Ensure checklists for client group’s ER matters are up to date at all times and the relevant document is saved in the individual HR files. Follow up with others whose actions are outstanding.
• Ensure compliance with data protection legislation in accordance with the firm’s policies and procedures.

Other

• Maintain and update the new joiner presentation.
• In conjunction with HR Director and Head of HR Operations, plan and execute team training via our HR Academy.
• Administer voucher and flower orders.
• Support the HR team with CIPD membership renewal.
• Support the HR Director and Head of HR Operations with meeting preparation/support as needed.

Partnership with Colleagues

• Provide seamless cover in the absence of other Operations colleagues, complete a handover on their return and prepare the same in advance of your absences.
• Work alongside your colleagues collectively, particularly at busy times, to ensure deadlines and priorities are adhered to.

Skills and Experience

• An experienced Team Assistant or an accomplished Senior Administrator looking to take the next step as an HR Assistant.
• Previous experience in a professional services Human Resources Team desirable but not essential.
• Strong MS Office skills.
• Clear speaking, listening and written communication skills.
• Demonstrates strong organisational skills with the ability to multi-task, proactively prioritise workload, and keep colleagues informed of progress.
• Excellent attention to detail.
• The ability to use common sense and judgement.
• A collaborative, discrete but communicative and open approach (within HR).
• Strong customer service and teamwork ethic.
• May be part/fully CIPD qualified (this is not essential).