HR Assistant

MorePeople; Chichester; On-site; GBP 30,000 - 35,000; Full time

Job summary

MorePeople are partnering with a well-established UK food business in Chichester to appoint a HR Assistant. This role focuses on Time and Attendance accuracy to support payroll, and broad HR administration including onboarding, Right to Work checks, and employee records.

You will work within the HR team handling day-to-day admin, reporting, and site workforce operations, with a view to ensuring compliant, smooth operations across the site.

Qualifications

• Fluent in written and spoken English.
• Strong attention to detail and high levels of accuracy.
• Organised, proactive, and able to manage a varied workload.
• Confident communicator, both written and verbal.
• Comfortable working with confidential information.
• Strong IT skills, particularly Microsoft Excel and Outlook.
• CIPD qualification desirable.

Responsibilities

• Maintain accurate Time and Attendance records within the system to support payroll accuracy and deadlines.
• Review, check, and update timesheets to ensure hours, absences, and attendance data are correct.
• Ensure all working time information is fully reconciled ahead of payroll cut off.
• Process corrections, adjustments, and deductions where required.
• Investigate and resolve timesheet discrepancies, escalating where necessary to ensure accurate pay outcomes.
• Support managers and supervisors with queries relating to hours worked and attendance.
• Monitor compliance with working time regulations and internal policies.
• Produce reports on hours worked, attendance trends, and wider labour data.
• Support workforce planning through accurate reporting and analysis of T&A information.
• Act as a first point of contact for workers, visitors, deliveries, and general enquiries.
• Support recruitment activity including interview coordination and candidate communication.
• Carry out inductions and ensure onboarding documentation is completed accurately and on time via the onboarding system.
• Complete Right to Work checks in line with legal and company requirements.
• Prepare induction packs and onboarding materials for new starters.
• Provide day to day employee welfare support, including help with GP visits, bank appointments, National Insurance queries, and on site support where needed.
• Support the preparation of disciplinary and HR documentation when required.
• Order PPE, stationery, and site refreshments to support operational needs.
• Maintain accurate employee records across HR systems.
• Produce workforce reports including returnee tracking and labour provider reporting.
• Support wider HR projects, reporting, and general admin tasks as required.

Tools

Microsoft Excel

Microsoft Outlook

Job description

£30,000 - £35,000 | Full time | Permanent | Chichester, West Sussex

MorePeople are working with a well established UK food business based in Chichester who are looking to appoint their next HR Assistant. This is a key support role within the HR team, providing day to day administrative and operational support, with a strong focus on Time and Attendance (T&A) accuracy to ensure smooth and correct payroll processing. You will also play an important part in wider HR administration, helping to keep employee records accurate and supporting the effective running of workforce operations across the site.

Responsibilities include:

Time and Attendance Administration

• Maintain accurate Time and Attendance records within the system to support payroll accuracy and deadlines.
• Review, check, and update timesheets to ensure hours, absences, and attendance data are correct.
• Ensure all working time information is fully reconciled ahead of payroll cut off.
• Process corrections, adjustments, and deductions where required.
• Investigate and resolve timesheet discrepancies, escalating where necessary to ensure accurate pay outcomes.
• Support managers and supervisors with queries relating to hours worked and attendance.
• Monitor compliance with working time regulations and internal policies.
• Produce reports on hours worked, attendance trends, and wider labour data.
• Support workforce planning through accurate reporting and analysis of T&A information.

HR and Workforce Administration

• Act as a first point of contact for workers, visitors, deliveries, and general enquiries.
• Support recruitment activity including interview coordination and candidate communication.
• Carry out inductions and ensure onboarding documentation is completed accurately and on time via the onboarding system.
• Complete Right to Work checks in line with legal and company requirements.
• Prepare induction packs and onboarding materials for new starters.
• Provide day to day employee welfare support, including help with GP visits, bank appointments, National Insurance queries, and on site support where needed.
• Support the preparation of disciplinary and HR documentation when required.
• Order PPE, stationery, and site refreshments to support operational needs.
• Maintain accurate employee records across HR systems.
• Produce workforce reports including returnee tracking and labour provider reporting.
• Support wider HR projects, reporting, and general admin tasks as required.

Health and Safety

• Ensure all duties are carried out in line with Health and Safety policies and procedures.
• Maintain awareness of risk assessments and safe working practices.
• Promote a strong near miss reporting culture across site.

What we are looking for:

• Fluent in written and spoken English.
• Additional languages are a bonus.
• Strong attention to detail and high levels of accuracy.
• Organised, proactive, and able to manage a varied workload.
• Confident communicator, both written and verbal.
• Comfortable working with confidential information.
• Strong IT skills, particularly Microsoft Excel and Outlook.
• CIPD qualification desireable

Interested?