HR Assistant

Hachette UK Limited; Camden Town; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A leading publishing firm in Camden Town seeks an HR Assistant to provide professional administrative support across divisions. This is an entry-level opportunity requiring attention to detail and strong organizational skills. You will handle payroll, HR queries, and assist in various HR functions while being part of a supportive team. A great chance to start your career in HR.

Benefits

28 annual leave days rising to 30 over 5 years

Private medical insurance

Generous pension schemes

Cycle to Work scheme

Up to 70% off book purchases

Qualifications

• Excellent attention to detail with accurate and exacting standards.
• Strong organizational skills.
• Ability to multi-task and maintain composure in a demanding environment.

Responsibilities

• Process the monthly payroll accurately.
• Produce people related paperwork.
• Support on interviewing for junior level roles.
• Generate reports from HR database.

Skills

Attention to detail

Customer service

Organizational skills

Communication skills

Numerical skills

Resilience

Team player

Job description

Overview

As HR Assistant for Hachette UK's Adult Trade divisions, you will be responsible for delivering professional and efficient administration support for your business divisions and the wider HR team. You will be the first point of contact for all HR queries assigned by your business divisions. No prior HR experience is needed, we are just keen to find someone that is ready to get stuck in and work hard, and in return you'll be exposed to a broad range of HR activities and projects in a supportive environment. This is a truly generalist role and great entry level opportunity for someone that is excited about starting their career in HR. HR Admin

Responsibilities

• Be responsible for processing the monthly payroll including new starters, movers, leavers, family leave and other contractual changes within payroll deadlines and to an exceptional degree of accuracy
• Produce all people related paperwork (e.g. contracts, references, staff contractual change letters, family leave, healthcare paperwork etc.) to an exceptional degree of accuracy
• Keeping trackers up to date and ensure all paperwork is returned and filed securely in line with GDPR
• Continually ensuring that our processes are up to date, are efficient and streamlined
• Process all system and hierarchy changes on all HR Systems ensuring a high degree of accuracy
• Be responsible for the maintenance of Smart Clinic (Occupational Health provider) and DSE assessments
• Generate reports from HR database as and when required
• Deliver the HR induction alongside the other HR Assistant
• Build positive relationships and work closely with our payroll team and wider business contacts
• Be prepared to support on interviewing for junior level roles
• Proactively supporting the HR team with sickness management and occupational health referrals
• Be responsible for visas and any other right to work documents for new starters
• Where required, provide note-taker support for employee relation meetings
• Be familiar with and adhere to all relevant Hachette UK policies and procedures at all times
• Supporting members of the HR team with Company queries and tasks
• Supporting the DE&I Manager with Company events and new initiatives
• Supporting the Recruitment team with managing candidate applications through our applicant tracking system
• Support the Head of Reward with benefits administration
• Supporting the Learning & Development team with administration
• Any other duties as reasonably required in line with skills, knowledge, and experience to contribute to Hachette UK's wider success
• These are the main requirements of the role and is not an exhaustive list of duties. It is intended to reflect the nature, range, and context of the work, which will change over time.

Qualifications / Requirements

• Excellent attention to detail with accurate and exacting standards
• Takes pride in providing a first-class customer service
• Approachable, efficient and helpful
• Strong organisational skills
• Ability to multi-task and maintain composure in a demanding environment
• Ability to prioritise and handle ever changing and conflicting workload priorities
• The ability to respond in a timely and professional manner
• The ability to build trusted and positive relationships with staff at all levels
• Outstanding communication skills including the ability to communicate in a logical way, to listen and to clearly present information to others
• Excellent written skills, whether you're drafting content yourself or proofreading someone else's work, with a sharp eye for detail when it comes to spelling, punctuation, and grammar
• Strong numerical skills
• Proactive and process driven
• Resilient with a desire to uphold company policies and procedures
• Team player with a positive, 'can do' attitude

Experience / Knowledge

• No HR admin experience necessary, however administrative skills would be a bonus
• A real interest in developing a future within HR

About Hachette UK

Hachette UK is a creative powerhouse and the UK's second largest book publishing group. Our mission is to make it easy for everyone to discover new worlds of ideas, learning, entertainment and opportunity. We're made up of 10 autonomous publishing divisions and over 60 imprints with a rich and diverse history and an incredible range of authors. We're also the market leader in e-books and publish a range of bestsellers in audio format, the fastest growing part of our business. Our award-winning adult publishing divisions are Orion, which won Publisher of the Year at the 2021 British Book Awards; Little, Brown; John Murray Press; Hodder & Stoughton; Headline; Octopus, and Bookouture. They publish fiction and non-fiction in digital, audio and print format, from the world's best and most diverse authors, including Brit Bennett, Candice Carty-Williams, Martina Cole, Michael Connelly, John Grisham, Stephen King, Stieg Larsson, Nelson Mandela, Stephenie Meyer, Maggie O'Farrell, Delia Owens, Ian Rankin, J.K. Rowling, Colson Whitehead, and Malala Yousafzai. Hachette Children\'s Group publishes a wide and vibrant range of books for children across all age ranges, while Hachette Learning is a market leader in resources for both primary and secondary schools. Hachette UK is part of Hachette Livre, the world\'s third largest trade and educational publisher. As well as our headquarters in Carmelite House, London, and our state-of-the-art book distribution centre in Didcot, Oxfordshire, we have recently opened five new offices in Manchester, Bristol, Sheffield, Newcastle, and Edinburgh. The UK region also includes offices in Australia, New Zealand, India, Singapore, the Caribbean, and Ireland. It\'s an exciting time to join our business because the publishing market continues to grow and thrive. The UK remains the largest exporter of physical books in the world and book adaptations for film and TV are the foundation of the UK's creative industries., The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking junior roles. For more information visit www.booktradeentrysupport.org

Benefits

• 28 annual leave days per year, increases to 29 days after 2 years' service and goes up to 30 days after 5 years' (+ bank holidays)
• Private medical insurance
• Dental insurance
• Generous pension schemes
• Rent deposit loans
• 2 community days per year
• Summer hours (finishing at 1pm on Fridays during the summer months)
• Retail discounts through Hachette rewards
• Cycle to Work scheme
• Eye care vouchers
• Wide-ranging training library
• Development programmes (including mentoring)
• Up to 70% off book purchases
• A charity bookshelf
• 12 Staff-led employee networks that are voluntary, including AgeWise, Gender Balance, Thrive, Pride, All Together, Wellbeing and religious networks
• Season ticket loans
• And much more!

The role will be based at our London office, with a blend of in-office (3 days) and homeworking (2 days) per week. Our commitment Hachette employs people on the basis of their abilities. We aim to attract and develop talent from a base as broad as the world of readers we want to reach, with a wide and representative range of age, faith, disability, race, gender, sexuality and socio-economic, regional and cultural backgrounds. If you are shortlisted and need us to make any adjustments to help you attend for interview, please let us know.