HR Apprentice: School Admin & Onboarding (Level 3)

lmpgroup; Guildford; On-site; GBP 12,000 - 14,000; Part time

Benefits offered by this job

Online apprenticeship training

HR Apprenticeship Standard

Job summary

St Catherine’s School invites applications for an HR Assistant Apprentice based in Guildford. The role supports recruitment, onboarding, payroll administration, data management and day-to-day HR queries in a busy school environment.

The apprenticeship combines on-the-job learning with formal training, culminating in a Level 3 HR Apprenticeship Standard. You will gain experience across HR processes while studying with skilled tutors.

Qualifications

• Previous administrative experience essential.
• Strong organisational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Good IT skills including Microsoft Office and HR systems.
• Strong written and verbal communication.
• Ability to manage multiple tasks and prioritise effectively.

Responsibilities

• Recruitment support — Advertise roles, manage applications, schedule interviews, communicate with candidates.
• Safer recruitment checks — References, DBS and Right to Work checks.
• Onboarding coordination — Prepare induction materials and new starter documentation.
• Performance administration — Support probation and review processes for new joiners.
• HR system — Assist with HR data entry, holiday administration, and system upkeep.
• Compliance & record keeping — Maintain Single Central Record and personnel files, support inspections.
• Contract changes — Draft letters for changes (FTE, fixed-term, pay changes).
• Payroll and Benefits administration — Support payroll, pensions and staff benefits with Finance.
• Leavers — Assist with offboarding processes.
• Employee relations admin — Support absence management and meeting notes.
• General HR queries — First point of contact for staff inquiries.
• HR projects — Support wellbeing, engagement, policy updates and system implementations.

Skills

Administrative experience

Organisational skills

Confidentiality

IT proficiency

Written and verbal communication

Multitasking and prioritising

Education

GCSE English

GCSE Maths

Tools

Microsoft Office

HR systems

Job description

St Catherine’s School invites applications for an HR Assistant Apprentice based in Guildford. The role supports recruitment, onboarding, payroll administration, data management and day-to-day HR queries in a busy school environment.

The apprenticeship combines on-the-job learning with formal training, culminating in a Level 3 HR Apprenticeship Standard. You will gain experience across HR processes while studying with skilled tutors.