HR and Talent Aquisition Assistant

HDR, Inc.; Greater London; On-site; GBP 23,000 - 29,000; Full time

Job summary

HDR, Inc. is seeking an HR and Talent Acquisition Assistant to support the employee lifecycle from recruitment through onboarding at our London office.

You’ll handle HR administration, candidate communications, and record-keeping with a focus on confidentiality and accuracy. This role offers exposure to recruitment activities, documents, and coordination with hiring managers, while contributing to an inclusive, high-performing team.

Qualifications

• GCSEs (or equivalent) including English and Mathematics.
• Previous experience in HR, recruitment or people administration.
• CIPD Level 3 qualification or working towards CIPD accreditation (Desirable).

Responsibilities

• Provide administrative support across all HR processes.
• Prepare employment documents including offers, contracts.
• Maintain HR records and job descriptions.
• Respond to first-line queries related to candidates and new hires.
• Assist with document control.
• Ad hoc administrative tasks as directed by line manager.
• Maintain accurate records within applicable systems.
• Act as a key point of contact for candidate and manager queries.
• Contribute to the development of standard operating procedures and HR documentation.
• Coordinate recruitment activities from requisition through to onboarding.
• Post vacancies on internal and external recruitment platforms.
• Liaise with candidates, talent team, hiring managers, and recruitment agencies to schedule interviews.
• Coordinate pre-employment checks, references and right-to-work documentation.
• Ensure a positive candidate experience throughout the recruitment process.
• Maintain accurate recruitment records and produce recruitment metrics and reports using the applicable application tracking system.

Skills

Confidentiality

Record keeping

Administrative tasks

Education

GCSEs including English and Maths

CIPD Level 3 (desirable)

Tools

HR systems

Microsoft Office

Job description

HR and Talent Aquisition Assistant - ( 197393 )

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: ' https://www.hdrinc.com/our-story'

Each and every role throughout our organisation makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

ABOUT THE ROLE

This is a great opportunity to build your career in HR and talent acquisition while gaining hands‑on experience across the employee lifecycle. As an HR and Talent Assistant, you’ll be at the heart of our HR and recruitment activity, helping to create a positive experience for candidates, new joiners, employees and hiring managers.

ABOUT YOU

You’re an organised, proactive and approachable person who enjoys working with people and making sure things run smoothly. Communication will be one of your strengths, you will have strong understanding of the importance of confidentiality, accuracy and effective record management. Highly organised and detail‑oriented, you will be comfortable managing multiple priorities, meeting deadlines and taking ownership of your work.

RESPONSIBILITIES

HR Administration

• Provide administrative support across all HR processes, as required.
• Prepare employment‑related documentation including offer letters, contracts, and employee correspondence, as needed.
• Maintain accurate job descriptions, employee personnel files and HR records.
• Respond to first‑line queries related to candidates and new hires, and escalating where appropriate.
• Assist with document control.
• Ad hoc administrative tasks as directed by line manager.
• Maintain accurate records within applicable systems.
• Act as a key point of contact for candidate and manager queries.
• Contribute to the development of standard operating procedures and HR documentation.

Recruitment & Talent Acquisition

• Coordinate recruitment activities from requisition through to onboarding.
• Post vacancies on internal and external recruitment platforms.
• Liaise with candidates, talent team, hiring managers, and recruitment agencies to schedule interviews.
• Coordinate pre‑employment checks, references and right‑to‑work documentation.
• Ensure a positive candidate experience throughout the recruitment process.
• Maintain accurate recruitment records and produce recruitment metrics and reports using the applicable application tracking system.
• Assist Recruiters in maintain job descriptions and vacancy advertisements.
• Work in collaboration with internal communications to promote the hiring of new talent (internal messaging and social media).
• Coordinate onboarding activities for new employees.

REQUIREMENTS

• GCSEs (or equivalent) including English and Mathematics.
• Previous experience in an HR, recruitment or people administration role.
• CIPD Level 3 qualification or working towards CIPD accreditation. (Desirable)
• Experience handling confidential employee information.
• Experience managing administrative processes and maintaining accurate records.

Experience using HR systems and Microsoft Office applications.

WHAT'S IN IT FOR YOU!

We want our people to feel valued, supported, and able to thrive. That’s why our reward package goes beyond salary, with benefits designed to support you at work and in the moments that matter outside it!

Financial Wellbeing

• Life Assurance
• Income Protection
• Interest‑free season ticket loans
• Long service awards recognising and celebrating career milestones.

Employee Ownership & Rewards

• Opportunity to participate in the HDR Phantom Share Programme, giving employees the chance to share in the success of the business.
• Employee referral bonus scheme with rewards for successful introductions.
• Private Medical Insurance.
• Employee Assistance Programme
• Wellness platform that rewards healthy activities and provides wellbeing resources.

Lifestyle

• 25 days annual leave excluding bank holidays.
• Additional annual leave entitlement for long service.
• Cycle to Work scheme.

Family Support

• Enhanced maternity, adoption, and paternity pay and leave provisions.

Learning & Development

• Professional membership fee paid by HDR.
• Professional registration, chartership and certification support.
• Professional achievement bonus for eligible registrations, charterships and certifications.

What We Believe

HDR is our company. Together, we build on each other’s life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location

United Kingdom-England-London

Industry

Administrative

Schedule

Full-time

Employee Status

Regular

BusinessClass : Marketing and Admin

Job Posting

Oct 26, 2026

At HDR, we are committed to the principles of employment equity.

We are an Affidantative Action and Equal Opportunity Employe r. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.