HR and Payroll Manager

Fairford Associates; Greater London; On-site; GBP 40,000 - 45,000; Full time

Job summary

A family-owned cleaning services firm located in Central London is seeking an HR and Payroll Manager. The role involves ensuring compliance with labour laws, managing employee records, overseeing recruitment processes, and ensuring payroll accuracy. Ideal candidates should have a Bachelor's degree in HR or related fields, along with at least 3 years of relevant experience. The position offers a salary range of GBP40k-GBP45k and requires proficiency in HR management software along with skills in compliance and payroll management.

Qualifications

• At least 3 years experience in HR tasks such as recruitment and employee management.
• Bachelor's degree in HR, business administration, or a related field.
• Knowledge of payroll management and compliance standards.

Responsibilities

• Ensure compliance with legal and regulatory standards.
• Manage centralised employee records and monitor attendance.
• Handle recruitment and onboarding processes.
• Prepare and review payroll reports.
• Develop recruitment strategies to attract qualified candidates.

Skills

HR management

Payroll management

Compliance

Recruitment

Training program development

Knowledge of labour laws

Microsoft Office

Spanish language

Education

Bachelor's degree in HR or related field

CIPD certification

Tools

HR management software

Job description

HR and Payroll Manager – Commercial Cleaning & FM Services

Location: Central London

Salary: GBP40k–GBP45k

Why Join?

Founded three decades ago my family–owned client provides a range of cleaning and facilities management services to a predominantly central London based clientele.

The Opportunity

The HR and Payroll Manager will ensure compliance with legal and regulatory standards while overseeing key HR functions to support an efficient and well–structured workforce. This role manages centralised employee records, tracks attendance and holidays, monitors probation periods, and handles disciplinary matters in alignment with company policies. Additionally, it ensures payroll accuracy and timely wage payments and maintains compliance with labour laws and immigration requirements

What You ll Be Doing

• Maintain centralised employee records, including attendance, holidays, and immigration statuses.
• Gather candidate information from area managers and oversee the entire recruitment and onboarding process for cleaning operatives.
• Track holidays, attendance, and handle disciplinary matters in alignment with company policies.
• Monitor probation periods and ensure timely evaluations.
• Provide regular reports to management regarding HR metrics and compliance updates.
• Maintain a centralised employee database, ensuring accuracy and confidentiality.
• Ensure proper documentation for all HR processes, including payroll inputs and performance reviews.
• Regularly maintain and update role profiles, ensuring they are reviewed and revised every three months.
• Ensure adherence to labour laws, immigration requirements, and company policies.
• Oversee the preparation and submission of required documentation for legal compliance.
• Maintain direct communication with the HR consultant on legal and compliance matters.
• Address disciplinary matters, monitor attendance, and handle grievances.
• Ensure proper escalation of unresolved issues to senior HR personnel.
• Update and communicate the company s disciplinary policies.
• Ensure employment contracts include all the necessary clauses to enable proper job performance.
• Develop and execute recruitment strategies to attract qualified candidates.
• Conduct interviews, manage offer processes, and oversee onboarding to ensure a seamless employee experience.
• Coordinate and implement training programmes to enhance employee skills and performance.
• Implement induction processes, ensuring that new hires receive the training and information to perform their roles correctly.
• Ensure all staff receive the training required to comply with health, safety, and environmental standards.
• Promote sustainability and safety by ensuring compliance in HR operations and facilitating training, resources, and best practices that empower employees to integrate sustainability into their roles.
• Support and develop initiatives that promote organisational culture, teamwork, and employee satisfaction.
• Assist in planning events and activities to foster a positive work environment, i.e. sending special messages related to birthdays, anniversaries, Christmas, New Year, and other occasions.
• Ensure that training and induction programmes convey the company s values, promoting passion and perfection (company s legacy and history) among employees.
• Completion of all payroll tasks ensuring accuracy of all payroll and associated administrative tasks, making sure all employees are paid correctly and on schedule.
• Prepare and review payroll reports and collaborate with Finance on payroll matters.
• Develop and update payroll policies ensuring they adhere to best practices and complete all legislative changes including HMRC updates.

About You

At least 3 years experience in HR tasks such as recruitment, employee management, compliance and training.

A Bachelor s degree in HR, business administration, or a related field such as CIPD.

Possess a rounded knowledge of payroll management, HR admin, labour and immigration laws and compliance standards.

You will have experience of Microsoft Office and HR management software.

Spanish language skills whilst not essential would be useful.