HR and Payroll Administrator

YMCA DOWNSLINK GROUP; United Kingdom; On-site; GBP 25,000; Full time

Job summary

A charitable organization in the UK is looking for a proactive HR and Payroll Administrator to manage HR queries and support payroll processes. Responsibilities include responding to inquiries, maintaining personnel records, and adhering to payroll deadlines. Ideal candidates will have experience in HR administration and strong organizational skills. The position is fixed term maternity cover until March 2027 with a competitive salary.

Qualifications

• Experience with PAYE regulations and statutory payments.
• Ability to manage confidential data in line with GDPR.
• Willingness to undertake accredited training.

Responsibilities

• Responding to HR and Payroll queries via email, phone, and in person.
• Maintaining personnel records and supporting HR system improvements.
• Ensuring payroll deadlines are adhered to and data is prepared.
• Providing cover for other HR administrators during absences.

Skills

Experience in HR, People, L&D, or Payroll administration

Proficiency in Microsoft Office and HR systems

Strong organisational skills

Effective communication

Problem-solving abilities

Education

Payroll or HR qualification

Job description

37 hours per week / GBP24,755 per annum / fixed term maternity cover until 31st March 2027.

Our mission is to help children and young people have a fair chance to be who they want to be. We do this by providing a safe home, increasing life skills and self-confidence, and improving emotional wellbeing and mental health.

We are seeking a proactive and detail-oriented HR and Payroll Administrator to provide high-quality HR administration and co-ordinate HR and Payroll processes across the organisation. You ll be the first point of contact for HR and Payroll queries, maintain accurate personnel records, and support to ensure accurate monthly pay across the organisation. You ll also work closely with colleagues to ensure our systems and procedures are efficient, compassionate, and compliant.

You will be responsible for delivering a wide range of HR and Payroll support, including:

• Responding to HR and Payroll queries via email, phone, and in person
• Maintaining personnel records and supporting HR system improvements
• Assisting with HR projects and audits
• Ensuring payroll deadlines are adhered to, and data is prepared
• Processing and calculating SSP and CSP for the organisation
• Providing cover for other HR administrators during absences or busy periods

ABOUT YOU

We know that there are great candidates who will not fit everything described, or who have important skills we have not mentioned. If that is you, please do not hesitate to apply and tell us about yourself.

Qualifications, knowledge, and experience

• Experience in HR, People, L&D, or Payroll administration.
• Basic understanding of PAYE regulations and statutory payments.
• Strong organisational skills and attention to detail.
• Effective communication and problem-solving abilities.
• Proficiency in Microsoft Office and HR systems (training provided).
• Ability to manage confidential data in line with GDPR.
• Payroll or HR qualification (or willingness to undertake accredited training).

If you would like any further information or an informal discussion about this post, please contact

Should you require any assistance with our application process, please email us at

CLOSING DATE: Sunday 9 November 2025 at midnight. We reserve the right to close this advert early if a successful candidate is found, so please submit your application as soon as possible.

Successful candidates will already have the right to live and work in the UK without restrictions. We are unable to offer visa sponsorship for this role.

An inclusive workplace

We are committed to policies and practices of equity, diversity, and inclusion and to supporting our people to make sure our culture is consistent with this commitment.

Accessibility

If you require assistance or have questions regarding the application process, please do contact us.

YMCA DLG requires all staff and volunteers to be committed to safeguarding and promoting the welfare of children and young people, and to respond proactively to safeguarding concerns. Successful applicants are required to undertake an Enhanced DBS (including the Children s and Adults barred lists) check, along with a reference and background check carried out by a third-party service provider.