HR and Payroll Administrator

Morson Talent; Northern Ireland; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruiting agency is seeking a meticulous HR & Payroll Administrator in Belfast. The role requires managing payroll data accuracy and overseeing employee attendance records. Candidates should have over 2 years of relevant experience and strong skills in Google Sheets. This is a full-time on-site position with a focus on detail and communication.

Qualifications

• Proven experience (2+ years) in HR or payroll administration.
• Strong proficiency with time and attendance systems and Google Workspace.
• Exceptional accuracy in data entry and verification.

Responsibilities

• Administer and maintain the company’s time and attendance system.
• Ensure accurate and timely entry of employee hours and leave types.
• Generate and distribute reports for payroll processing.

Skills

Attention to Detail

Organisational Skills

Communication

Problem-Solving

Adaptability

Tools

Google Sheets

HRIS

Job description

HR & Payroll Administrator; Belfast; Contract until Sept 26; £15.92ph; Inside IR35

We currently have a requirement for two meticulous and organised HR & Payroll Administrators to work for an aerospace sector client based in Belfast to manage the collation and submission of payroll critical HR administration data as well as maintaining the local time and attendance system. The ideal candidate will be responsible for ensuring the accuracy of employee work hours, managing time off requests, liaising with both managers and employees as well as producing management information reports. This role requires strong attention to detail, excellent administrative skills, and a solid understanding of HR and payroll administration processes. The post holder will play a key role in ensuring payroll accuracy each month, liaising with another payroll team based in North Wales to coordinate and ensure strict adherence to the monthly payroll cut-off date and be the primary point of contact for all time and attendance queries, supporting our managers, employees, and local HR team. Please note that this role is on site 35 hours per week and there is some potential for infrequent travel.

Key Responsibilities

• System Management: Administer and maintain the company s time and attendance system, utilising Google Appsheet.
• Data Accuracy: Ensure the accurate and timely entry of employee hours, overtime, sick leave, holidays, and other leave types.
• Query Resolution: Act as the first point of contact for all time and attendance-related queries from employees, managers and HR, resolving issues in a timely and professional manner.
• Reporting: Generate and distribute weekly, monthly, and ad-hoc time and attendance reports for payroll processing, management review, and HR analysis.
• Data Entry: Manage the weekly and monthly data upload files and enter any manual adjustments/entries as required. Completion of payroll input sheet, new hire forms and as required, various HR Administration forms.
• Leave Management: Manage the administration of all leave types, including annual leave, sick leave, parental leave, and other authorised absences.
• Auditing: Resolve any error / warning messages generated in the Time & Attendance appsheet thereby ensuring accuracy of data.

Required Skills & Qualifications

• Experience: Proven experience (2+ years) working in a similar HR or payroll administration role.
• Adaptability: The ability to adapt to fast-paced change whilst maintaining personal resilience and can-do attitude.
• Technical Skills: Strong proficiency with time and attendance systems and Google Workspace, particularly Google Sheets (for data analysis and reporting).
• Attention to Detail: Exceptional accuracy and a meticulous approach to data entry and verification.
• Communication: Excellent verbal and written communication skills, with the ability to explain complex information clearly and concisely.
• Organisational Skills: Strong organisational and time management skills, with the ability to manage multiple tasks and meet deadlines.
• Problem-Solving: Proactive and effective problem-solving abilities to address system and data issues.
• Confidentiality: A high level of integrity and discretion when handling sensitive employee information.

Desirable Skills

• Experience with data entry
• Experience with HRIS (Human Resources Information System) software
• Experience with payroll administration processes

Morson is acting as an employment business in relation to this vacancy.

Payroll; VAT returns; Reconciliation; Payroll Legislation; P11D; p45; Payroll Systems; multi-payroll; HMRC; Query Handling; Stakeholder Management; Expenses