HR and Office Assistant

BlueBolt; City Of London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An award-winning visual effects company in London is seeking an HR and Office Assistant to join their team. This full-time hybrid role involves key responsibilities in HR administration, support in recruitment and performance reviews, and various office management tasks. Ideal candidates will have HR experience, strong organizational skills, and a passion for film and television.

Qualifications

• Experience in HR and/or Office Administration is required.
• Must be able to prioritize and plan work activities effectively.
• Organized, accurate, and thorough with quality monitoring.

Responsibilities

• Compile and manage HR paperwork for new starters, changes, and leavers.
• Assist the HR Manager with performance reviews and recruitment.
• Maintain and monitor job advertisements across platforms.

Skills

HR and/or Office Administration experience

Prioritization and planning

Organization skills

Problem-solving abilities

Interpersonal skills

Written and verbal communication skills

Proficiency in MS-Office

Proficiency in Google Workspace

Job description

BlueBolt is an award-winning visual effects company. It specialises in compositing, computer graphics and digital matte painting for film and television productions. Over the past sixteen years BlueBolt has worked on many projects including Game of Thrones, Skyfall, The Night Manager, Peaky Blinders, The Northman, Ridley Scott’s Napoleon, and Nosferatu. BlueBolt has won both BAFTA and VES awards.

We are looking for an HR and Office Assistant to join our small team, with a start date of December 2025, on a one year fixed‑term contract. This will be a full time hybrid role, working from our offices near Victoria and Barbican in London at least three days per week.

Key Responsibilities:

• Compile new starter, changes, and leaver paperwork

• Assist the HR Manager with performance reviews

• Assist the HR Manager with the recruitment process - reviewing artists’ CV’s and showreels and sitting in on interviews

• Publish, maintain and monitor advertisements on the company's careers page, online job boards, social media platforms and other online channels

• Arrange and prepare for the interviews

• Manage the on‑boarding process including conducting right to work checks, references, new starter inductions and organisational chart updates

• Update and maintain the HR database and HRIS with accurate and up‑to‑date employee records, in line with GDPR

• Send holiday requests to Production for approval and once approved, update ShotGrid

• Monitor sickness absence, weekend working and overtime

• Prepare and check the Payroll each month and liaise with the Finance department to approve and keep track of freelance invoices

• Updating HR policies and procedures and keeping up to date with employment law changes

• General HR Administration and inbox management

• Ad hoc projects as and when required.

Office

• Ensure all aspects of Health & Safety are being adhered to. This includes maintaining a list of fire marshals and first aiders

• In conjunction with the Office Manager, help create contact sheets for new shows, updating existing ones, and creating show calendars and email addresses

• Liaise with contractors and suppliers

• Arrange company events in conjunction with the Office Manager and Runner

• Work with the Office Manager and Runner to ensure the smooth running of the office

• Provide cover in the office for the Office Manager and Runner if they are on leave including covering last minute sickness

• Ad hoc office and production tasks as and when required.

Skills & Experience:

• Experience in HR and/or Office Administration

• Must be able to prioritise and plan work activities effectively

• Must be organised, accurate, thorough, and able to monitor work for quality

• Must be adept at problem‑solving, including being able to identify issues and resolve them in a timely manner

• Must possess strong interpersonal skills and able to communicate with all levels of the business

• Excellent written and verbal communication skills

• Proficient in MS‑Office (Word, Excel and Outlook) and Google Workspace.

A bubbly and outgoing personality with an interest in film and television would be ideal.