HR Advisor, 6 month FTC

Clinigen; Weybridge; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

27 days holiday plus 8 bank holidays

Pension contributions 4.5% matched

Life assurance 4x annual salary

Flexible Benefits Platform with £25/月

Annual salary review

Independent financial advice service

Enhanced Employee Assistance Programme

Shopping discounts with retailers

Long service awards

Recognition scheme & employee of the y

Job summary

Clinigen in Weybridge is seeking an experienced HR Advisor on a 6‑month FTC to provide proactive HR support to internal customers and people managers as part of the HR Operations team.

You will advise on employment issues, assist with sickness handling, disciplinary and grievance processes, recruitment support, payroll interface, and HR policy maintenance. This role also supports change management and training on employment law.

Qualifications

• Experience handling employees relations issues and confidential cases.
• Experience supporting global HR teams and multi-country needs.
• Familiar with payroll, HR data handling and reporting.
• Strong written and verbal communication with internal stakeholders.
• Proactive, well-organised, able to prioritise workload.
• MS Office proficiency (Excel/Word/PowerPoint) and HR systems.

Responsibilities

• Provide professional HR advisory support to internal customers on policies, employment law and terms of service.
• Assist people managers with sick leave, disciplinary, grievances and flexible working requests.
• Support change management (TUPE, restructures, redundancies) and HR policy interpretation.
• Educate managers on employment law, performance processes, and HR best practice.
• Maintain Staff Handbook and HR policies aligned with legislation and Clinigen processes.
• Support payroll changes and salary interface with payroll services.
• Contribute to recruitment activities and interview coordination.
• Support leaver processes including exit interviews and final salary calculations.

Skills

Communication skills

Employee relations

HR policies

Confidentiality

Multi-country HR

MS Office

Education

HR qualification

Tools

HRIS

Payroll system

Job description

We're looking for an experienced HR Advisor (6 month FTC) who will provide a proactive, effective and efficient HR service to internal customers and people managers as part of the HR Operations team.

Key Responsibilities include:

• Providing professional support and advice to internal customers on a range of employment issues including conditions of service, policies and procedures, employment legislation and good practice.
• Assisting our people managers in dealing with HR matters as appropriate with confidentiality and to appropriate time scales. To include:
  • Short and long‑term sick handling including home visits, welfare meetings, GP reports, Occupational Health referrals as required
  • Capability/Performance case management
  • Disciplinary case management
  • Resolution (Grievance) case management
  • Flexible working applications/ processes
  • Family friendly processes
• Supporting the HR Business Partners when required with change management processes such as consultation handling, TUPE, restructure, redundancy etc.
• Facilitating the development of HR skill in managers by advising and training on matters of employment law and best employment practice and the interpretation of terms and conditions and HR policies and procedures
• Supporting managers to use our performance assessment system to identify development needs and priorities
• Maintaining the Staff Handbook and associated policies and procedures, in line with current legislation and Clinigen process.
• Encouraging enforcement of the Staff Handbook, taking advice from the HR Operations Manager and external employment law resource where necessary
• Producing and checking correspondence in relation to changes of employee terms and conditions of employment and interface with payroll services on changes to salaries
• Leavers processing, to include acknowledgement letters, final salary calculations and exit interviews

Recruitment

• Supporting the recruitment process for allocated roles, including preparation of recruitment documents, drafting and placement of job adverts, coordination of interview schedules and testing, liaison with candidates and recruitment agencies, conduct telephone screens and interviews with hiring managers.
• Continually review our recruitment processes to ensure they are effective and suggest process improvements where required
• Participate in and provide support for the design, development, and implementation of overall recruiting strategy
• Supporting the implementation of projects within the business, such as graduate recruitment, social media implementation, employer branding, diversity and inclusion best practice

Payroll Processing

• Supporting the HR Coordinators/Payroll Manager/Finance with monthly payroll processing
• Supporting with changes to staff details in line with payroll cut-off

Training

• Assisting with the preparation and delivery of line leader training programmes on HR related matters. Ensure the content of the training is relevant to training needs identified, and in line with current best practice and legislation

HR Systems

• Ensuring accuracy of information when inputting into the HR system
• Producing reports from the HR system and monitor key metrics as required (absence, staff turnover, headcount etc.)
• Creating and maintaining personal, employment, payroll and staffing establishment information and records in both the manual filing system and the HR system. Ensure that paperwork and systems pertaining to personnel are administered and maintained in accordance with the Staff Handbook, company policy, best practice and relevant industry regulation.

• Demonstrable experience working in a similar role is essential, particularly previous exposure to managing employee relations issues
• Experience supporting multiple countries/global teams from a HR perspective is highly advantageous
• A relevant HR based qualification is advantageous
• Excellent written and verbal communication skills with the confidence to work collaboratively with internal and external stakeholders
• A proactive and organised approach, with the ability to work independently and prioritise workload according to the needs of the team and business
• Highly computer literate; experience operating with all Microsoft Office software (E.g. Excel, Word, PowerPoint and Visio)
• Confident dealing with managers and employees at all levels

• 27 days holiday plus 8 bank holidays
• Pension contributions 4.5% matched
• Life assurance 4x annual salary
• Flexible Benefits Platform with £25/month Company contribution
• Annual salary review
• Independent financial advice service
• Enhanced Employee Assistance Programme
• Shopping discounts with retailers
• Long service awards
• Recognition scheme & employee of the year awards