HR Administrator Apprentice

Saab AB; Fareham; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading defence and security company in Fareham is seeking an HR Administrative apprentice to support the Human Resources team with various administrative tasks while pursuing an accredited HR qualification. The role includes assisting in recruitment, onboarding, and maintaining HR documentation. Ideal candidates will have strong organisational skills, attention to detail, and five GCSEs with grades 9 to 4 (A to C). This position offers practical experience in a dynamic environment.

Qualifications

• Strong organisational and administrative skills required.
• Excellent attention to detail and accuracy needed.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support across the HR function.
• Assist in the recruitment process by managing job adverts and interviews.
• Help coordinate staff training sessions and employee engagement activities.

Skills

Organisational skills

Attention to detail

Communication skills

Interpersonal skills

Microsoft Office proficiency

Education

Five GCSEs with grades 9 to 4 (A to C)

Equivalent qualifications

Job description

The HR Administrative apprentice will support the Human Resources team with day-to-day administrative and operational tasks while completing an accredited HR qualification. This role provides an excellent opportunity to gain practical experience across key HR functions including recruitment, employee relations, learning and development, and HR systems management.

Training and Development

Responsibilities

• Successful candidate will complete a recognised HR qualification (e.g., Level 3 HR Support Apprenticeship or equivalent).
• On-the-job training and mentoring will be provided to support both practical experience and academic learning. Provide administrative support across the HR function, ensuring employee records and databases are accurate and up to date.
• Assist in the recruitment process by posting job adverts, scheduling interviews, and corresponding with candidates.
• Support the onboarding process for new starters, preparing offer letters, contracts, and induction materials.
• Help coordinate staff training sessions, performance reviews, and employee engagement activities.
• Maintain HR documentation in line with company policies and GDPR regulations.
• Process documentation and update personnel systems accordingly.
• Respond to general HR queries from employees and managers in a professional and timely manner.
• Assist with payroll administration by gathering and checking staff information.
• Contribute to HR projects and initiatives, such as wellbeing programs or diversity and inclusion campaigns.
• Undertake learning and development activities as part of the apprenticeship program and apply new knowledge to workplace tasks.

Essential Qualifications

• Strong organisational and administrative skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Positive attitude and willingness to learn.
• Five GCSEs with grades 9 to 4 (A to C), including English and maths, or equivalent.

Desirable Qualifications

• Previous administrative experience (paid or voluntary).
• Interest in pursuing a career in Human Resources.
• Familiarity with HR systems or databases.

Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world‑leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth. We currently employ over 600 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training.

What you will be part of Explore a wealth of possibilities. Take on challenges, create smart inventions, and grow beyond. This is a place for curious minds, brave pioneers, and everyone in between. Together, we achieve the extraordinary, each bringing our unique perspectives. Your part matters. Saab is a leading defence and security company with an enduring mission, to help nations keep their and society safe. Empowered by its 26,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world. Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Read more about us here.