HR Administrator

Volvo; Warwick; Hybrid; GBP 22,000 - 27,000; Full time

Job summary

A leading transport solutions provider in Warwick is seeking an HR Administrator to support their UK-wide workforce. The role involves managing HR data, preparing contracts, and providing administrative support across various HR functions. Ideal candidates should possess strong organisational skills and be adept in Excel as well as HR systems like SAP and SuccessFactors. This position offers a hybrid work model with competitive benefits.

Benefits

Professional growth and development

Company bonus of 5%

Pension scheme matched up to 5%

Medical insurance provided by Bupa

Employee Assistance program

Generous holiday allowance starting at 25 days

Discounts on various purchases

Fitness perks with on-site gym

Enhanced family-friendly policies

Qualifications

• Experience in a busy admin role or keen interest in HR.
• Confident working with data in Excel.
• Comfortable using case management systems.

Responsibilities

• Prepare contracts and manage changes to employment terms.
• Maintain HR data in SuccessFactors and SAP.
• Provide general HR advice through phone and email.

Skills

Organisational skills

Attention to detail

Excel (including VLOOKUP, PivotTables)

Confidentiality

Communication skills

Tools

SAP

SuccessFactors

ASK HR

Job description

HR Administrator

Salary: Up to £27,000 depending on experience

Location: Warwick (Hybrid, 3 office days per week)

At Volvo Group, we don’t just build trucks, buses, engines, and construction equipment. We build a better tomorrow. Our People Services Team in Warwick provides HR, Payroll, and Talent Acquisition support across a wide range of Volvo Group businesses in the UK. This includes Volvo Trucks, Renault Trucks, Volvo Bus, Volvo Penta, Volvo Financial Services, Volvo Construction Equipment, Renault Commercials, and our Group support functions. Together, we keep the business moving and we are now looking for a new team member to join us on that journey.

As our next HR Administrator, you’ll play a vital role in supporting our UK-wide workforce. You'll be the go-to for accurate, timely HR administration that really makes a difference. Whether it’s issuing contracts, managing data in SAP and SuccessFactors, or being that trusted point of contact through our ASK HR system, your work will be essential.

What We Can Offer You:

Here are some of the benefits that you can enjoy:

• Professional growth and development: Unlock your potential through various training and development opportunities.
• Company bonus: Enjoy a 5% yearly bonus provided by the company.
• Pension scheme: Matched up to 5% of your salary, including death in service cover.
• Medical Insurance: Medical insurance coverage is provided by Bupa.
• Employee Assistance program: To support your overall well-being, take advantage of our wellness, mindfulness and counselling services.
Generous holiday allowance: Start with 25 days and watch it grow to 30 days with length of service, plus bank holidays.
• Discounts on various purchases: Enjoy savings on shopping vouchers, cinema tickets, holidays, and travel.
• Fitness perks: Access MyGymDiscounts and MyActiveDiscounts. Make use of our on-site gym.
• Enhanced family-friendly policies: We value work-life balance and offer enhanced family-friendly policies, including maternity leave with 6 months full pay and 6 months half pay, as well as 5 weeks paternity leave.

For more details regarding our benefits, please follow the link: Volvo Group Benefits

Who are you?

You might already have some experience in a busy admin role, or maybe you are just starting out with a keen interest in HR. Either way, you are organised, detail-driven, and bring energy to everything you do.

You will be joining a collaborative, friendly team made up of three other HR Administrators, an HR apprentice and a Senior HR Analyst, reporting directly to the HR Operations Lead.

Here is what we are looking for:

• A natural team player who thrives in a fast-paced, collaborative environment.
• Confident working with multiple systems, especially Excel, including working with raw data, VLOOKUPs, PivotTables, filters, and basic formulas to support reporting and data accuracy.
• SAP and SuccessFactors experience would be advantageous.
• Comfortable using case management systems such as ASK HR or similar platforms.
• Able to juggle priorities, stay calm under pressure, and always deliver with precision.
• Someone who treats confidential information with the utmost care and integrity.
• A strong communicator with a positive, proactive approach.

Your day-to-day will include:

• Preparing contracts and managing changes to employment terms.
• Inputting and maintaining HR data in SuccessFactors and SAP.
• Prepare and compile employee data reports, including metrics such as headcount, sickness absence, and turnover rates.
• Provide support to Managers and People & Culture Business Partners in using HR systems and generating reports.
• Helping employees and managers navigate our HR systems.
• Provide general HR advice and support through phone, email, and the ASK HR case management system.
• Managing sick notes and supporting the company car process.
• Deliver HR administrative support throughout the entire employee lifecycle.

Apply today or share this opportunity with someone you know who is ready to take the next step.

All Volvo Group vacancies remain open for a minimum of 10 working days from the date of posting.

We value your data privacy and therefore do not accept applications via mail.

Who we are and what we believe in

We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in a better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.