HR Administrator

AB Volvo; Warwick; Hybrid; GBP 22,000 - 27,000; Full time

Job summary

A leading transportation company in Warwick is seeking an HR Administrator to provide key HR support for a UK-wide workforce. This role includes managing HR data, preparing contracts, and supporting employee inquiries. Ideal candidates will be organised and proficient in systems like Excel, SAP, and SuccessFactors. The position offers competitive salary and a range of benefits including professional growth and a generous holiday allowance.

Benefits

Professional growth and development

5% company bonus

Pension scheme

Medical insurance

Employee assistance program

Generous holiday allowance

Discounts on various purchases

Fitness perks

Enhanced family-friendly policies

Qualifications

• Organised, detail-driven, and energetic.
• Experience in a busy admin role preferred.
• Ability to manage confidential information.

Responsibilities

• Preparing contracts and managing changes to employment terms.
• Inputting and maintaining HR data in SuccessFactors and SAP.
• Compiling employee data reports.
• Providing HR support through phone, email, and ASK HR system.
• Managing sick notes and supporting the company car process.

Skills

Team player

Excel proficiency

SAP experience

SuccessFactors experience

Case management systems

Strong communication

Tools

SAP

SuccessFactors

Excel

Job description

HR Administrator
Salary: Up to £27,000 depending on experience
Location: Warwick (Hybrid, 3 office days per week)

At Volvo Group, we don’t just build trucks, buses, engines, and construction equipment. We build a better tomorrow. Our People Services Team in Warwick provides HR, Payroll, and Talent Acquisition support across a wide range of Volvo Group businesses in the UK. This includes Volvo Trucks, Renault Trucks, Volvo Bus, Volvo Penta, Volvo Financial Services, Volvo Construction Equipment, Renault Commercials, and our Group support functions. Together, we keep the business moving and we are now looking for a new team member to join us on that journey.

As our next HR Administrator, you’ll play a vital role in supporting our UK-wide workforce. You'll be the go‑to for accurate, timely HR administration that really makes a difference. Whether it’s issuing contracts, managing data in SAP and SuccessFactors, or being that trusted point of contact through our ASK HR system, your work will be essential.

What We Can Offer You:

Here are some of the benefits that you can enjoy:

• Professional growth and development:Unlock your potential through various training and development opportunities.
• Company bonus:Enjoy a 5% yearly bonus provided by the company.
• Pension scheme:Matched up to 5% of your salary, including death in service cover.
• Medical Insurance:Medical insurance coverage is provided by Bupa.
• Employee Assistance program:To support your overall well‑being, take advantage of our wellness, mindfulness and counselling services.
• Generous holiday allowance:Start with 25 days and watch it grow to 30 days with length of service, plus bank holidays.
• Discounts on various purchases:Enjoy savings on shopping vouchers, cinema tickets, holidays, and travel.
• Fitness perks:Access MyGymDiscounts and MyActiveDiscounts. Make use of our on‑site gym.
• Enhanced family‑friendly policies:We value work‑life balance and offer enhanced family‑friendly policies, including maternity leave with 6 months full pay and 6 months half pay, as well as 5 weeks paternity leave.

You might already have some experience in a busy admin role, or maybe you are just starting out with a keen interest in HR. Either way, you are organised, detail‑driven, and bring energy to everything you do.

You will be joining a collaborative, friendly team made up of three other HR Administrators, an HR apprentice and a Senior HR Analyst, reporting directly to the HR Operations Lead.

Here is what we are looking for:

• A natural team player who thrives in a fast‑paced, collaborative environment
• Confident working with multiple systems, especially Excel, including working with raw data, VLOOKUPs, PivotTables, filters, and basic formulas to support reporting and data accuracy.
• SAP and SuccessFactors experience would be advantageous
• Comfortable using case management systems such as ASK HR or similar platforms
• Able to juggle priorities, stay calm under pressure, and always deliver with precision
• Someone who treats confidential information with the utmost care and integrity
• A strong communicator with a positive, proactive approach

Your day‑to‑day will include:

• Preparing contracts and managing changes to employment terms
• Inputting and maintaining HR data in SuccessFactors and SAP
• Prepare and compile employee data reports, including metrics such as headcount, sickness absence, and turnover rates.
• Provide support to Managers and People & Culture Business Partners in using HR systems and generating reports.
• Helping employees and managers navigate our HR systems
• Provide general HR advice and support through phone, email, and the ASK HR case management system.
• Managing sick notes and supporting the company car process
• Deliver HR administrative support throughout the entire employee lifecycle.

Apply today or share this opportunity with someone you know who is ready to take the next step.

All Volvo Group vacancies remain open for a minimum of 10 working days from the date of posting.

We value your data privacy and therefore do not accept applications via mail.

Who we are and what we believe in We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

Every day, Volvo Group products and services ensure that people have food on the table, children arrive safely at school and roads and buildings can be constructed. Looking ahead, we are committed to driving the transition to sustainable and safe transport, mobility and infrastructure solutions toward a net‑zero society.

Joining Volvo Group, you will work with some of the world’s most iconic brands and be part of a global and leading industrial company that is harnessing automated driving, electromobility and connectivity.

Our people are passionate about what they do, they aim for high performance and thrive on teamwork and learning. Everyday life at Volvo is defined by a climate of support, care and mutual respect.

If you aspire to grow and make an impact, join us on our journey to create a better and more resilient society for the coming generations.