HR Administrator

Children's Hospices Across Scotland; Scotland; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A charitable organization supporting families in Scotland is seeking an HR Administrator to provide essential support across the organization. This role involves managing HR processes, supporting employees, and fostering a positive work environment. Candidates should have experience in HR administration and strong communication skills. The position offers flexible working arrangements across various sites in Scotland and opportunities for professional growth.

Benefits

Generous annual leave

Pension

Life assurance

Employee assistance programme

Health and wellbeing support

Qualifications

• Experience in HR administration or a related field.
• Solid understanding of Excel, including formulas and data manipulation.
• Experience working with HR systems and handling sensitive data with discretion.

Responsibilities

• Manage HR processes to ensure seamless operations and compliance.
• Provide support to employees, helping to create a thriving work environment.
• Collaborate with the wider team to develop and implement initiatives.

Skills

HR administration experience

Strong communication skills

Excel proficiency

Interpersonal skills

Attention to detail

Collaborative mindset

Job description

Join our HR team at CHAS and help us support colleagues across the organisation to make a meaningful difference every day.

At CHAS, our HR team plays a vital role in enabling our people to be there for children and families during the most challenging times. We’re committed to building a service that empowers our colleagues to thrive—through clear, user‑friendly processes and a supportive, approachable team.

We’re now looking for a motivated and proactive HR Administrator to join us.

This is a busy and varied role – no two days are the same, with a mix of business as usual, continuous improvement and assisting larger projects. If you’re passionate about problem‑solving, delivering excellent customer service, and making processes work for people—not against them—this could be the perfect opportunity for you.

Role Overview

As an HR Administrator, you will play a pivotal role in shaping our organisational success. Working as part of a friendly team, you'll provide essential support to our colleagues across CHAS. Your responsibilities will include:

• Fostering a positive work environment that values diversity and inclusion
• Managing HR processes to ensure seamless operations and compliance
• Providing support to employees, helping to create an environment where they can thrive
• Managing a busy HR inbox, dealing with a variety of queries, including access requests, management information, payroll queries, contractual changes and reporting/compliance requirements
• Delivering a compliant and positive pre‑boarding experience, ensuring new starts feel supported and well‑informed from the moment they accept their offer
• Work with our HR Coordinator to provide Payroll Support: repackage and prepare HR data for submission to our payroll provider, ensuring deadlines and data quality standards are met
• Maintain and update our HR Information System (HRIS), ensuring data accuracy and integrity
• Generate regular and ad‑hoc reports from the HRIS to support decision‑making and compliance
• Collaborating with our wider team to develop and implement initiatives that align with our organisational purpose

About you

• Experience in HR administration or a related field
• Passion for supporting people and contributing to a positive work culture
• Strong communication and interpersonal skills
• Solid understanding of Excel, including formulas, VLOOKUPs, and data manipulation
• Experience working with HR systems and handling sensitive data with discretion
• Detail‑oriented with the ability to manage multiple tasks efficiently
• A collaborative mindset with the ability to work reactively and flexibly in a fast‑paced environment
• Enthusiasm for continuous improvement and a willingness to contribute to team projects

Why Work With Us?

At CHAS, we support families during the toughest of times. We have ambitions to reach every family in Scotland who is living with the heart‑breaking prognosis that their child is dying and offer them our care and support to empower them to make the most of the short time they have together. It’s the unwavering skill, passion, and heartfelt commitment of our HR team that empowers our people to achieve extraordinary impact.

Flexible Working: we embrace flexible and family‑friendly working arrangements, typically operating in a hybrid manner with meaningful time onsite. This role can be based in any CHAS site, with travel expected.

Purpose‑Driven: Be a part of something bigger. Your work will directly contribute to our organisational purpose.

Professional Growth: You'll have the opportunity to develop your expertise, drive innovation, and make a meaningful impact, with support to continuously grow and enhance your skills.

Supportive peers as part of a high‑performing, valued team, you'll have the support and opportunity to collaborate with the HR team, wider People Team, and stakeholders across CHAS.

Comprehensive Benefits: Including generous annual leave and pension, incremental salary progression, life assurance, employee assistance programme, access to Blue Light discounts, and health and wellbeing support.

Further Information and How to Apply

If this sounds like you, we would love you to apply!

Click apply to be directed to our vacancies page where you will find our full job description and benefits document.

To arrange an informal chat about the position, or for any queries regarding the recruitment process, please contact our HR Team on 0131 444 3293 or by emailing [e-mail].

Location: Hybrid with base in Edinburgh, Glasgow, Robin House in Balloch or Rachel House in Kinross.

This post will be subject to a Disclosure Scotland Protection of Vulnerable Groups (PVG) check or Level 1 Disclosure depending on base location.

Provisional interview dates 24 November to 1 December.