HR Administrator

Chartwells; Rugby; On-site; GBP 20,000 - 30,000; Part time

Job summary

A leading food service provider in the United Kingdom is recruiting a friendly HR Administrator for 25 hours per week. The role involves managing administrative duties and supporting recruitment and compliance activities. The successful candidate will have strong administrative skills and experience with HR systems, ensuring a positive colleague experience. This is a part-time position with opportunities for growth in a company that values its people.

Benefits

Competitive pay

Opportunities for learning and development

Recognition programs

Qualifications

• Strong administrative skills with attention to detail and confidentiality.
• Excellent interpersonal and communication skills.
• Experience using HR systems (e.g. SAP, PeopleSoft, or similar).

Responsibilities

• Maintain accurate and confidential colleague records.
• Support end-to-end recruitment administration.
• Ensure full compliance with safeguarding requirements.

Skills

Strong administrative skills

Excellent interpersonal and communication skills

Experience using HR systems

Good knowledge of Microsoft Office

Understanding of GDPR and right-to-work requirements

Organised and able to prioritise workload

Education

CIPD Level 3 (or working towards)

Tools

SAP

PeopleSoft

Microsoft Office

Job description

Season your career as an Administrator

We're recruiting an experienced HR Administrator who is friendly, adaptable and can confidently manage general administrative duties for Chartwells on a part time basis, contracted to 25 hours per week. You'll be responsible for ensuring our offices run smoothly and efficiently and will be given every opportunity to progress within a company that invests in its people, celebrates individuality, and rewards and recognises employees who go beyond the plate.

Working hours: Monday to Friday, 9.30am - 2.30pm.

Please note: This role is a 12-month secondment cover.

Purpose of the Role

To provide proactive, confidential and professional HR administrative support across the school, ensuring compliance with Compass Group UK&I and Lodestone House standards. The HR Administrator plays a key role in creating a positive colleague experience, supporting recruitment, onboarding, compliance and engagement activities that reflect our Lodestone House values and pillars.

Key Responsibilities

1. People Administration & Records
   • Maintain accurate and confidential colleague records in line with GDPR and Compass Group policy.
   • Ensure all employment documentation (right to work, references, DBS, contracts) is complete and filed prior to start date.
   • Update HR systems and trackers (such as One Compass and SAP/HRIS) in a timely and accurate manner.
   • Support payroll accuracy by ensuring data changes, absences and new starter information are processed on time.
2. Recruitment & Onboarding
   • Support end-to-end recruitment administration - advertising roles, coordinating interviews, and preparing offer letters and contracts.
   • Deliver a professional onboarding experience for all new colleagues, ensuring they feel part of the Lodestone House family from day one.
   • Coordinate induction sessions and training attendance with school managers.
3. Employee Engagement & Development
   • Support the delivery of engagement initiatives, recognition programmes, and wellbeing activities in line with Lodestone House values.
   • Assist with administration of training records, mandatory learning completion, and development programmes.
   • Act as an ambassador for our “Preferred Employer” pillar – helping to foster a positive and inclusive culture.
4. Compliance, Safeguarding & Health & Safety
   • Ensure full compliance with safeguarding requirements, including DBS renewals and safer recruitment checks.
   • Maintain up-to-date employee documentation in line with audit standards and the school’s safeguarding policy.
   • Support local health & safety administration – training records, accident reporting, and audit preparation.
5. Communication & Team Support
   • Be a trusted point of contact for HR queries, providing accurate advice or escalating as appropriate.
   • Support the wider operational team and Head Office HR when required, contributing to continuous improvement initiatives.
   • Promote and live the Lodestone House values – Excellence, Care, Integrity and Teamwork.
6. Measures of Success
   • 100% compliance on colleague documentation and safeguarding audits.
   • HR data maintained accurately and up-to-date at all times.
   • New starter onboarding completed within agreed timelines.
   • Payroll and HR queries resolved promptly and professionally.
   • Positive feedback from school leadership and colleagues on HR support.

Knowledge, Skills & Experience

Essential:

• Strong administrative skills with attention to detail and confidentiality.
• Excellent interpersonal and communication skills.
• Experience using HR systems (e.g. SAP, PeopleSoft, or similar).
• Good knowledge of Microsoft Office (Word, Excel, Outlook).
• Understanding of GDPR and right-to-work requirements.
• Organised and able to prioritise workload in a fast-paced environment.

Desirable:

• Previous HR or recruitment experience in a multi-site or education environment.
• Awareness of safeguarding in schools or regulated environments.
• CIPD Level 3 (or working towards) preferred.

Our Lodestone House Pillars

At Lodestone House, everything we do is guided by our three pillars:

The Garden – People: We nurture, support, and grow our people, ensuring wellbeing, safety, and a sense of belonging.
The Kitchen – Food: We take pride in excellence and consistency in food quality, presentation, and service.
The Classroom – Engagement: We inspire through education, collaboration, and active participation with our pupils, staff and communities.

As part of Compass you'll help to feed people, fuel progress and forge connections in around 6,000 venues. Join us to grow your career with the industry leader, and get competitive pay, great perks and unrivalled opportunities for learning and development, at one of the UK's biggest businesses.

Compass Group UK&I is committed to fostering an environment where every individual can truly be themselves at work and has equal opportunities to advance in their careers. We strive to build a culture that respects and celebrates the unique talents, beliefs, backgrounds, and abilities of all our team members. We want our colleagues to feel valued, empowered to reach their full potential, and to thrive – because diversity is our strength!