HR Administrator

Equans; Newcastle upon Tyne; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading energy services company in Newcastle is seeking an HR Administrator to join its shared services team. This full-time role will involve supporting compliance activities for a diverse workforce, utilizing SAP for data management, and offers a flexible work structure. The position provides opportunities for growth within an inclusive environment that values employee well-being and development.

Benefits

24 days annual leave (+ public holidays)

Life Cover

Employee discount shopping schemes

Gym membership discounts

Cycle to work scheme

Holiday purchase scheme

Corporate social responsibility days

Broad range of learning opportunities

Employee Referral Rewards Scheme

Access to employee networks

24/7 Employee Assistance Program

Responsibilities

• Monitor and maintain the organisation hierarchy in Employee Services systems.
• Coordinate the temporary agency worker process to ensure key data is captured in SAP.
• Maintain data and data structures within the SAP HR and Payroll system.
• Regularly audit data to ensure data accuracy.
• Prepare, analyse, and present employee data to managers.
• Co‑ordinate the authorisations process within Employee Services systems.
• Co‑ordinate the Cost Distribution Process.
• Provide support to the Team on Winshuttle activities.
• Lead the Annual Leave & Annual Salary Review upload processes.
• Co‑ordinate annual and monthly MI to ensure informed business decisions.
• Understand National Minimum Wage legislation and its impact on pay.
• Calculate salary and allowance during processing of Annual Salary Reviews.
• Co‑ordinate UKBU HR Operations reporting from SAP.
• Work with Business Change Leads on contract mobilisations and demobilisations.
• Summarise end of month payroll data for payment to third parties.

Skills

Administrative experience

Advanced skills and knowledge of Microsoft packages

Knowledge of current GDPR

Good technical knowledge of databases and query languages

Analytical skills

Problem solving

Attention to detail

Ability to prioritise and work with colleagues to deadlines

Job description

EQUANS is looking for a HR Administrator to join our team based at our office in Quorum Business Park on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a competitive salary and benefits package.

Are you an accomplished administrator, who has experience within HR? If so, we're looking for a HR Administrator to support our shared services team to approximately 11,000 employees.

This role offers a fantastic opportunity for development and progression across all areas within our diverse, multinational organization.

As a member of our Shared Services team, you will have the ability to work flexibly from our brand-new office space at the Quorum Business Park for 2 days each week, with 3 days at home. Our team embraces a culture of flexibility, support and inclusivity where employee wellbeing and development is at the forefront of all we do.

This role offers you the chance to truly contribute to a multinational company that's pushing boundaries in creating a greener, more connected world. Working in our dynamic and buzzing office at Quorum Business Park, you'll be part of a close-knit, supportive team that values flexibility, collaboration, and well-being. With top‑note amenities like restaurants, a gym, and excellent transport links, this is more than just a workplace - it's a place where you can thrive and make a real difference in shaping a greener, more connected world.

You will be responsible for all administration relating to compliance activities for new starters and existing employees for Equans UKBU. This role will engage with employees, line managers and HR Operational leads to ensure a quality and timely service delivery.

What will you deliver?

• Monitor and maintain the organisation hierarchy in Employee Services systems, ensuring line management and costing structures are aligned with current business structure.
• Coordinate the temporary agency worker process to ensure key data is captured in SAP.
• Maintain data and data structures within the SAP HR and Payroll system, via manual data entry or mass data upload tools.
• Regularly audit data to ensure data accuracy to meet Equans standards.
• Prepare, analyse, and present employee data to managers across the business.
• Co‑ordinate the authorisations process within Employee Services systems, ensuring employees have the appropriate and relevant access rights within the boundaries of Data Protection.
• Co‑ordinate the Cost Distribution Process, working closely with the SSC Finance Team and Finance Business Partners to ensure that all costs are updated in SAP in time for the Payroll run.
• Provide support to the Team on Winshuttle activities such as building scripts and loading/verifying data.
• Lead the Annual Leave & Annual Salary Review upload processes, ensuring timely accurate delivery.
• Co‑ordinate annual and monthly MI to ensure the business can make informed decisions. Identify and actively research options for digitalisation and improvements to current processes in line with EQUANS strategy.
• Appreciation of National Minimum Wage legislation and the impact on employees pay during the processing of National Minimum Wage uplifts.
• Ability to calculate salary and allowance when processing Annual Salary Reviews and Gender Pay Gap reporting.
• Co‑ordinate, build, test and communicate UKBU HR Operations reporting from SAP using Query Manager or SAP Ad‑Hoc reporter, demonstrating subject matter expertise in such systems to train others in their use, schedule patch uploads and co‑ordinate any post patch regression testing.
• Work with Business Change Leads to ensure contract mobilisations and demobilisations are recorded in a timely manner.
• Summarise end of month payroll data for payment to third parties.

What can we offer you?

On offer is a competitive salary and benefits package, which includes:

• 24 days annual leave (+ public holidays).
• Life Cover equivalent to 1.5 times annual salary.
• Employee discount shopping schemes on major brands and retailers.
• Gym membership discounts.
• Cycle to work scheme.
• Holiday purchase scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalised support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for?

• Administrative experience
• Advanced skills and knowledge of Microsoft packages
• Knowledge of current GDPR
• Good technical knowledge of databases and query languages
• Analytical skills
• Problem solving
• Attention to detail
• Ability to prioritise and work with colleagues to deadlines

Who are we?

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

EQUANS' 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

EQUANS is a Bouygues group company.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do; should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work. You'll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a relocation package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.